{"id":10051,"date":"2024-12-09T11:33:13","date_gmt":"2024-12-09T11:33:13","guid":{"rendered":"https:\/\/archieapp.co\/blog\/?p=10051"},"modified":"2026-04-15T17:49:45","modified_gmt":"2026-04-15T17:49:45","slug":"coworking-software-migration","status":"publish","type":"post","link":"https:\/\/archieapp.co\/blog\/coworking-software-migration\/","title":{"rendered":"Coworking Software Migration: When &#038; How to Change Your Tool"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"10051\" class=\"elementor elementor-10051\" data-elementor-settings=\"{&quot;ha_cmc_init_switcher&quot;:&quot;no&quot;}\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-918de08 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"918de08\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-b2e000d\" data-id=\"b2e000d\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-ffcd0b7 elementor-widget elementor-widget-text-editor\" data-id=\"ffcd0b7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">At Archie, we\u2019ve been diving deep into product research and realized something: exploring different <\/span><span style=\"font-weight: 400;\">coworking space solutions<\/span><span style=\"font-weight: 400;\"> is exciting \u2014 until you decide to switch and face the challenge of coworking software migration.<\/span><\/p><p><span style=\"font-weight: 400;\">Switching software, no matter how great the other tool seems, takes time and effort, and sometimes (pretty high) setup fees. So, is it really worth it?\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">Here\u2019s when migrating to different coworking software makes sense and how you can go about it.\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-77d016a elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"77d016a\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-4e1a7fc\" data-id=\"4e1a7fc\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-ef0ebaa elementor-widget elementor-widget-heading\" data-id=\"ef0ebaa\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Reasons why you might want to migrate coworking software <\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-047522b elementor-widget elementor-widget-heading\" data-id=\"047522b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">The overall user experience is pretty bad<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8973071 elementor-widget elementor-widget-text-editor\" data-id=\"8973071\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Are you and your members feeling fed up with a clunky, unreliable <a href=\"https:\/\/archieapp.co\/blog\/coworking-software-guide\/\">coworking management system<\/a>? Maybe the software crashes, logs you out for no reason, or just makes easy things way too hard. And if the support team is slow to respond or not much help, it only adds to the frustration.<\/p><p>Well, these problems aren\u2019t just frustrating \u2014 they can hit your wallet, too. Slow software and unhelpful support can lead to missed bookings, unhappy members, and lost income. If the great customer service you were promised disappeared after you signed up, it might be time to ask yourself if this software still works for your business. Maybe it did once, but not anymore.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-63dfc02 elementor-widget elementor-widget-heading\" data-id=\"63dfc02\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">The available features are quite limiting<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ae5e366 elementor-widget elementor-widget-text-editor\" data-id=\"ae5e366\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-size: 16px; letter-spacing: 0px;\">Does your current software fall short when it comes to your daily needs?\u00a0<\/span><span style=\"font-weight: 400;\">If it\u2019s getting in the way of <\/span><a href=\"https:\/\/archieapp.co\/blog\/areas-of-operations\/\"><span style=\"font-weight: 400;\">improving daily operations<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><a href=\"https:\/\/archieapp.co\/blog\/services-for-your-coworking-members\/\"><span style=\"font-weight: 400;\">offering new services<\/span><\/a><span style=\"font-weight: 400;\">, or <\/span><a href=\"https:\/\/archieapp.co\/blog\/profitability-of-coworking-spaces\/\"><span style=\"font-weight: 400;\">making more profit<\/span><\/a><span style=\"font-weight: 400;\">, it could be holding your coworking business back.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">The right software should adapt to your business needs, not the other way around<\/span><span style=\"font-size: 16px; letter-spacing: 0px;\">. If it\u2019s creating more problems than it solves, it could be time to look for something better.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f964755 elementor-widget elementor-widget-heading\" data-id=\"f964755\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">The costs just don\u2019t add up<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c0510a2 elementor-widget elementor-widget-text-editor\" data-id=\"c0510a2\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"108\" data-end=\"185\">Most coworking software platforms use one (or a mix) of the following <a href=\"https:\/\/archieapp.co\/blog\/coworking-software-pricing\/\">pricing models<\/a>:<\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>User-based pricing: <\/b>You\u2019re charged based on how many members are using the software. There\u2019s usually a minimum monthly fee that covers a certain number of users, and the price goes up as your user count grows. Just make sure you understand what counts as an \u201cactive user\u201d so you\u2019re not paying for people who aren\u2019t actually using the platform.<\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Location-based pricing: <\/b>If you manage multiple spaces, some tools charge more to reflect that extra complexity. For example, managing 100 members in one space will typically cost less than managing 100 members across three locations.<\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Feature-based pricing: <\/b>Here, the price depends on the tools you need, regardless of how many members you have. For example, adding a <span style=\"font-weight: 400;\"><a href=\"https:\/\/archieapp.co\/blog\/white-label-coworking-software\/\">white-labeled coworking app<\/a><\/span> might cost an extra $99\/month, whether you have 50 members or 500.\u00a0<\/li><\/ul><p data-start=\"1079\" data-end=\"1326\">Understanding these models will help you choose a plan that fits your budget and business goals. And as your space grows or changes, don\u2019t be afraid to re-evaluate. If, at any point, it feels like you\u2019re paying too much, it might be time to explore other options.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-f576b21 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"f576b21\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-53a0a6a\" data-id=\"53a0a6a\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-ede3aad elementor-widget elementor-widget-heading\" data-id=\"ede3aad\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Common objections to coworking software migration<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d0b4259 elementor-widget elementor-widget-text-editor\" data-id=\"d0b4259\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">So, d<\/span>o any of these issues sound familiar? You\u2019re not alone. Switching coworking software might seem problematic, but hanging on to a tool that no longer works for you could end up costing you more over time.<\/p><p data-start=\"278\" data-end=\"464\" data-is-last-node=\"\" data-is-only-node=\"\">The good news is, it\u2019s not as scary as it seems. Let\u2019s walk through some common worries and how to handle them:<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-28ad85d elementor-widget elementor-widget-heading\" data-id=\"28ad85d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">1. \u201cI don\u2019t have time for a coworking software migration.\u201d<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-4870eda elementor-widget elementor-widget-text-editor\" data-id=\"4870eda\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>A lot of coworking operators feel too swamped to even think about switching software. With admin tasks piling up and no budget for extra help, a migration feels out of reach. But here\u2019s the thing&#8230;<\/p><p>Those day-to-day struggles are often caused by coworking software. If your current system is clunky, slow, or just doesn\u2019t do what you need, it\u2019s probably creating more work than it saves. Switching to a better platform can actually free up your time by simplifying your processes and automating the repetitive stuff.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-47ad417 elementor-widget elementor-widget-heading\" data-id=\"47ad417\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">2. \u201cExporting and importing data sounds like a nightmare.\u201d<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-874c294 elementor-widget elementor-widget-text-editor\" data-id=\"874c294\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"0\" data-end=\"252\">Migrating to new coworking software can feel overwhelming at first, especially if you think about migrating data. In reality, things like bulk uploading member info or payment details can be done quickly, especially with the help of built-in tools and support from the new provider.<\/p><p data-start=\"0\" data-end=\"252\"><span style=\"font-weight: 400;\">For example, you don\u2019t have to update payment details if you continue using the same integration to handle payments (like GoCardless or Stripe).\u00a0<\/span><\/p><p data-start=\"254\" data-end=\"458\">Worried about connecting a new tool to your current <a href=\"https:\/\/archieapp.co\/blog\/coworking-tech-stack\/\">coworking tech stack<\/a>? Don\u2019t stress. Most modern coworking platforms offer third-party integrations (either built-in or through tools like Zapier), which can make your new setup even easier than the one you\u2019re replacing.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-09fc544 elementor-widget elementor-widget-heading\" data-id=\"09fc544\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">3. \u201cMigrating coworking software is going to cost a fortune.\u201d <\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3acdb9f elementor-widget elementor-widget-text-editor\" data-id=\"3acdb9f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Not necessarily! Some coworking software providers include setup for free, and others offer migration help at a fair price. Even if there\u2019s a small upfront cost, the time and stress you\u2019ll save by switching to a better tool often pays off, especially if the new platform ends up being more affordable in the long run.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-52cae36 elementor-widget elementor-widget-heading\" data-id=\"52cae36\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">4. \u201cI\u2019m worried about losing members during the transition.\u201d<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b5c1a9a elementor-widget elementor-widget-text-editor\" data-id=\"b5c1a9a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"0\" data-end=\"361\">It\u2019s totally normal to worry that switching software might cause issues or annoy your members, especially if you\u2019ve heard stories of messy migrations. But most coworking software providers are here to make the process smooth. For example, with <a href=\"https:\/\/archieapp.co\/coworking-software\">coworking software<\/a> Archie, we can import all your existing member info, so all your members need to do is log in and download the new app.<\/p><p data-start=\"363\" data-end=\"805\" data-is-last-node=\"\" data-is-only-node=\"\">Try to focus on the bigger picture: <a href=\"https:\/\/archieapp.co\/blog\/best-coworking-management-software\/\">better coworking management software<\/a> means easier workflows for your team and a smoother <a href=\"https:\/\/archieapp.co\/coworking-software\/member-experience\">experience for your members<\/a>. Let them know how the change will help them, and get them excited about what\u2019s coming.<\/p><p data-start=\"363\" data-end=\"805\" data-is-last-node=\"\" data-is-only-node=\"\">A little clear communication goes a long way. To help everyone adjust, share easy step-by-step instructions and consider using small rewards or fun perks to encourage participation. We\u2019ll get into some ideas for that soon.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-40d2504 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"40d2504\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-7ffa1f5\" data-id=\"7ffa1f5\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-8fbf254 elementor-widget elementor-widget-heading\" data-id=\"8fbf254\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">What\u2019s involved in coworking software migration (and how to prepare for it)<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a27aec7 elementor-widget elementor-widget-text-editor\" data-id=\"a27aec7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"64\" data-end=\"214\">Switching coworking software means moving all your important data, like member info, payments, bookings, and plans, from your old system to the new one.<\/p><p data-start=\"216\" data-end=\"478\">Because every platform organizes data a bit differently, the migration process can vary depending on which tools you\u2019re switching from and to. That\u2019s why it\u2019s a good idea to ask your new provider what their process looks like and what kind of support they offer.<\/p><p data-start=\"480\" data-end=\"688\">For example, <strong>at Archie, we can handle the whole coworking software migration for you.<\/strong> We\u2019ll move everything, from floor plans and office resources to user profiles and third-party integrations, so you can focus on running your space.<\/p><p>Here\u2019s what the typical coworking software migration process looks like:<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-49a87a0 elementor-widget elementor-widget-heading\" data-id=\"49a87a0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">1. Preparing your data for migration<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f1c1d32 elementor-widget elementor-widget-text-editor\" data-id=\"f1c1d32\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">To make your migration go smoothly, start by exporting all this data from your current software:<\/span><\/p><ul><li data-start=\"156\" data-end=\"248\"><strong data-start=\"156\" data-end=\"178\">Membership details<\/strong> \u2013 Names, contact info, and which membership plan each person is on.<\/li><li data-start=\"251\" data-end=\"360\"><strong data-start=\"251\" data-end=\"279\">Workspaces and resources<\/strong> \u2013 A list of all the desks, meeting rooms, and equipment available for booking.<\/li><li data-start=\"363\" data-end=\"439\"><strong data-start=\"363\" data-end=\"380\">Billing plans<\/strong> \u2013 Pricing details, payment methods, and invoicing setup.<\/li><li data-start=\"442\" data-end=\"553\"><strong data-start=\"442\" data-end=\"470\">Third-party integrations<\/strong> \u2013 Any connected tools like calendars, <a href=\"https:\/\/archieapp.co\/blog\/best-access-control-systems\/\">door access systems<\/a>, or accounting software.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-61e9823 elementor-widget elementor-widget-heading\" data-id=\"61e9823\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">2. Uploading your data and setting up the new platform<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-10269f5 elementor-widget elementor-widget-text-editor\" data-id=\"10269f5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Once your data is ready, it\u2019s time to configure the new platform. Here\u2019s what you\u2019ll need to set up:<\/span><\/p><ul><li data-start=\"120\" data-end=\"306\"><strong data-start=\"120\" data-end=\"131\">Members<\/strong> \u2013 You can upload all your member info using a CSV file (way easier than adding them one by one). <span style=\"font-weight: 400;\">Here\u2019s how straightforward it is to <\/span><a href=\"https:\/\/intercom.help\/archie_helpdesk\/en\/articles\/8719404-creating-and-understanding-client-accounts#h_f74c49c269\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">import accounts from a CSV to Archie<\/span><\/a><span style=\"font-weight: 400;\">, for example.\u00a0<\/span><\/li><li data-start=\"309\" data-end=\"442\"><strong data-start=\"309\" data-end=\"326\">Billing information<\/strong>\u00a0\u2013 Add your billing address, set up how and when invoices are created, and connect your preferred payment methods.<\/li><li data-start=\"445\" data-end=\"632\"><strong data-start=\"445\" data-end=\"462\">Space layout<\/strong> \u2013 Map out your space in the system, including desks, rooms, private offices, and any rentable equipment. You can also set availability and layouts for easier bookings.<\/li><li data-start=\"635\" data-end=\"758\"><strong data-start=\"635\" data-end=\"655\">Membership plans<\/strong> \u2013 Create your pricing plans, services, day passes, and any other offerings you want members to access.<\/li><\/ul><p data-start=\"760\" data-end=\"1012\" data-is-last-node=\"\" data-is-only-node=\"\">If you\u2019re using Archie, our team walks you through all of this in two personalized onboarding sessions, so you\u2019re never left figuring it out alone. Plus, you\u2019ll find clear how-to guides in the <a href=\"https:\/\/intercom.help\/archie_helpdesk\/en\/collections\/1466579-getting-started-for-admins\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Archie Help Center<\/span><\/a> to help you get started.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-15f2d5e elementor-widget elementor-widget-heading\" data-id=\"15f2d5e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">3. Migrating integrations<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ecbf583 elementor-widget elementor-widget-text-editor\" data-id=\"ecbf583\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"0\" data-end=\"327\">Native integrations help your coworking software connect smoothly with the other tools you and your members use every day, like calendars, door access, accounting systems, or printers. The best part? You won\u2019t need to re-enter things like payment info or access codes if you\u2019re using the same tools \u2014 you just reconnect them.<\/p><p data-start=\"329\" data-end=\"654\" data-is-last-node=\"\" data-is-only-node=\"\">Most coworking platforms include a good range of <a href=\"https:\/\/archieapp.co\/integrations\">built-in integrations<\/a>. For example, Archie works with popular tools right out of the box, and also connects to many others through Zapier. If you need something more custom, that\u2019s possible too (though it might come with an extra cost).\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c8d9d74 elementor-widget elementor-widget-heading\" data-id=\"c8d9d74\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">4. Helping your members get started with the new app<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f54a7c3 elementor-widget elementor-widget-text-editor\" data-id=\"f54a7c3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-size: 16px; letter-spacing: 0px;\">Now that you\u2019ve made the switch to a new coworking software, it\u2019s time to bring your members along for the ride. The new app should let them book desks and rooms, check events, and connect with others through the member directory.\u00a0<\/span><\/p><p><span style=\"font-size: 16px; font-weight: 400; letter-spacing: 0px;\">Here\u2019s how to make the transition easy for everyone:<\/span><\/p><ul><li><b>Give clear instructions:<\/b><span style=\"font-weight: 400;\">\u00a0<\/span>Make it easy for members to get started. Put up printed signs with QR codes around your space so they can quickly download the app. Share the download link in emails, newsletters, and <a href=\"https:\/\/archieapp.co\/blog\/create-a-coworking-space-website\/\">on your website<\/a>. Let them know that most things \u2014 like billing, chatting with staff, and networking\u00a0\u2014 will stay the same. They\u2019ll just be doing it all through the new app.<\/li><li><b>Focus on the benefits:\u00a0<\/b>Help members see the upgrade as a good thing. Point out what\u2019s better, like easier room bookings, more payment options, or smoother ways to <a href=\"https:\/\/archieapp.co\/blog\/building-community-in-coworking-space\/\">connect with the community<\/a>. If there were common complaints about the old system, show how this one solves them!<\/li><li><b>Plan ahead for billing:<\/b><span style=\"font-weight: 400;\">\u00a0<\/span>To avoid confusion or double charges, aim to switch software at least two weeks before your next billing cycle. Let members know future invoices will come from the new system, but everything else will work the same on their end.<\/li><\/ul><p><span style=\"font-weight: 400;\">Speaking of planning, plan\u00a0<\/span><span style=\"font-family: 'Noto Sans JP', 'Helvetica Neue', 'sans-serif'; font-size: 16px; letter-spacing: 0px;\">for about one to two months to fully switch over. That gives you time to set things up, make adjustments, and help members get used to the new system.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">In most cases, your members won\u2019t need to do much to adapt to the change. All they\u2019ll need to do is download the new app and save a new URL. Typically, coworking space operators get their members using the new system within just a few days after announcing the migration.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-7ab5391 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"7ab5391\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-49a3082\" data-id=\"49a3082\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-eba4a7e elementor-widget elementor-widget-heading\" data-id=\"eba4a7e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Migrate from your coworking software to Archie<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8ac9f94 elementor-blockquote--skin-quotation elementor-blockquote--align-center elementor-blockquote--button-color-official elementor-widget elementor-widget-blockquote\" data-id=\"8ac9f94\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"blockquote.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<blockquote class=\"elementor-blockquote\">\n\t\t\t<p class=\"elementor-blockquote__content\">\n\t\t\t\tI have used a more legacy solution before, which was more expensive and surprisingly not that great, especially from a user perspective.\t\t\t<\/p>\n\t\t\t\t\t\t\t<footer>\n\t\t\t\t\t\t\t\t\t\t\t<cite class=\"elementor-blockquote__author\">Shama R., Archie user review @ G2<\/cite>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/footer>\n\t\t\t\t\t<\/blockquote>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-719191b elementor-widget elementor-widget-text-editor\" data-id=\"719191b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"0\" data-end=\"254\">At Archie, we make switching coworking software as easy as possible by taking care of the tricky parts for you. Our team will handle everything, from moving your floor plans and office resources to importing member data and connecting your existing tools.<\/p><p data-start=\"256\" data-end=\"493\">Need a custom integration? No problem, we can take care of that too! In some cases, there might be a fee for custom development, depending on your current setup. But it means our engineers do the heavy lifting, so you don\u2019t have to \u2014 and we&#8217;re always upfront and transparent about the cost.<\/p><p data-start=\"495\" data-end=\"629\" data-is-last-node=\"\" data-is-only-node=\"\">With Archie, your coworking software migration is in expert hands. You can focus on running your space while we make sure everything moves over smoothly.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2ac7ac7 elementor-align-center elementor-widget elementor-widget-button\" data-id=\"2ac7ac7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"https:\/\/archieapp.co\/schedule-a-demo\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Get a demo<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b511353 elementor-widget elementor-widget-author-box\" data-id=\"b511353\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"author-box.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-author-box\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.linkedin.com\/in\/berenika-teter\/\" class=\"elementor-author-box__avatar\" target=\"_blank\" rel=\"noopener\">\n\t\t\t\t\t<img decoding=\"async\" src=\"https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2024\/11\/Profile-1-300x300.png\" alt=\"Berenika Teter\">\n\t\t\t\t<\/a>\n\t\t\t\n\t\t\t<div class=\"elementor-author-box__text\">\n\t\t\t\t\t\t\t\t\t<a href=\"https:\/\/www.linkedin.com\/in\/berenika-teter\/\" target=\"_blank\" rel=\"noopener\">\n\t\t\t\t\t\t<h4 class=\"elementor-author-box__name\">\n\t\t\t\t\t\t\tBerenika Teter\t\t\t\t\t\t<\/h4>\n\t\t\t\t\t<\/a>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-author-box__bio\">\n\t\t\t\t\t\t<p>Archie's Content Manager, fueled by filter coffee and a love for remote work. When she\u2019s not writing about coworking spaces and hybrid workplaces, you can probably find her exploring one.<\/p>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>At Archie, we\u2019ve been diving deep into product research and realized something: exploring different coworking space solutions is exciting \u2014 until you decide to switch and face the challenge of coworking software migration. Switching software, no matter how great the other tool seems, takes time and effort, and sometimes (pretty high) setup fees. So, is [&hellip;]<\/p>\n","protected":false},"author":15,"featured_media":10052,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[128],"tags":[],"class_list":["post-10051","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-coworking"],"acf":[],"_links":{"self":[{"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/posts\/10051","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/users\/15"}],"replies":[{"embeddable":true,"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/comments?post=10051"}],"version-history":[{"count":52,"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/posts\/10051\/revisions"}],"predecessor-version":[{"id":20635,"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/posts\/10051\/revisions\/20635"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/media\/10052"}],"wp:attachment":[{"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/media?parent=10051"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/categories?post=10051"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/tags?post=10051"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}