{"id":9318,"date":"2025-05-23T11:14:37","date_gmt":"2025-05-23T11:14:37","guid":{"rendered":"https:\/\/archieapp.co\/blog\/?p=9318"},"modified":"2026-03-03T17:10:21","modified_gmt":"2026-03-03T17:10:21","slug":"the-importance-of-welcoming-visitors-the-right-way","status":"publish","type":"post","link":"https:\/\/archieapp.co\/blog\/the-importance-of-welcoming-visitors-the-right-way\/","title":{"rendered":"Receiving Visitors in the Workplace: Importance &#038; Tips"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"9318\" class=\"elementor elementor-9318\" data-elementor-settings=\"{&quot;ha_cmc_init_switcher&quot;:&quot;no&quot;}\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-10a4623 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"10a4623\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-cff5f29\" data-id=\"cff5f29\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-c3e02cb elementor-widget elementor-widget-post-info\" data-id=\"c3e02cb\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"post-info.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<ul class=\"elementor-inline-items elementor-icon-list-items elementor-post-info\">\n\t\t\t\t\t\t\t\t<li class=\"elementor-icon-list-item elementor-repeater-item-42351c9 elementor-inline-item\">\n\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"fas fa-calendar\"><\/i>\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text elementor-post-info__item elementor-post-info__item--type-custom\">\n\t\t\t\t\t\t\t\t\t\tOriginally published: May 21, 2024\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t<li class=\"elementor-icon-list-item elementor-repeater-item-d880058 elementor-inline-item\" itemprop=\"datePublished\">\n\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"fas fa-calendar\"><\/i>\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text elementor-post-info__item elementor-post-info__item--type-date\">\n\t\t\t\t\t\t\t<span class=\"elementor-post-info__item-prefix\">Last updated:<\/span>\n\t\t\t\t\t\t\t\t\t\tMay 23, 2025\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t<\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b2886c7 elementor-widget elementor-widget-text-editor\" data-id=\"b2886c7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Every time someone visits your workplace, it\u2019s a chance to make a great impression. A smooth, friendly check-in sets the tone for their visit and says a lot about your company. Here\u2019s how to welcome a visitor in the office the right way.\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-cc22dd3 elementor-toc--minimized-on-tablet elementor-widget elementor-widget-table-of-contents\" data-id=\"cc22dd3\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;exclude_headings_by_selector&quot;:[],&quot;collapse_subitems&quot;:&quot;yes&quot;,&quot;headings_by_tags&quot;:[&quot;h2&quot;],&quot;container&quot;:&quot;.content-container&quot;,&quot;marker_view&quot;:&quot;numbers&quot;,&quot;minimize_box&quot;:&quot;yes&quot;,&quot;minimized_on&quot;:&quot;tablet&quot;,&quot;hierarchical_view&quot;:&quot;yes&quot;,&quot;min_height&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:&quot;&quot;,&quot;sizes&quot;:[]},&quot;min_height_tablet&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:&quot;&quot;,&quot;sizes&quot;:[]},&quot;min_height_mobile&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:&quot;&quot;,&quot;sizes&quot;:[]}}\" data-widget_type=\"table-of-contents.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-toc__header\">\n\t\t\t<h3 class=\"elementor-toc__header-title\">\n\t\t\t\tGuide to welcoming visitors to your office \t\t\t<\/h3>\n\t\t\t\t\t\t\t<div class=\"elementor-toc__toggle-button elementor-toc__toggle-button--expand\"><\/div>\n\t\t\t\t<div class=\"elementor-toc__toggle-button elementor-toc__toggle-button--collapse\"><\/div>\n\t\t\t\t\t<\/div>\n\t\t<div class=\"elementor-toc__body elementor-toc__list-items--collapsible\">\n\t\t\t<div class=\"elementor-toc__spinner-container\">\n\t\t\t\t<i class=\"elementor-toc__spinner eicon-animation-spin eicon-loading\" aria-hidden=\"true\"><\/i>\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-445f2a8 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"445f2a8\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-ca9d54a\" data-id=\"ca9d54a\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-4dd24cd elementor-widget elementor-widget-heading\" data-id=\"4dd24cd\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">The importance of receiving visitors in the workplace<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-aca0391 elementor-widget elementor-widget-text-editor\" data-id=\"aca0391\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li><span style=\"font-weight: 400;\">A smooth check-in (think short wait times, clear instructions, and friendly reception) shows that you care about your visitors\u2019 time and experience, which <\/span><b>builds trust and confidence right away.\u00a0<\/b><\/li><li><span style=\"font-weight: 400;\">Most people prefer<\/span><b> fast, self-service check-ins<\/b><span style=\"font-weight: 400;\"> through pre-registered visits and <\/span><a href=\"https:\/\/archieapp.co\/blog\/visitor-management-kiosk\/\"><span style=\"font-weight: 400;\">visitor kiosks<\/span><\/a><span style=\"font-weight: 400;\"> \u2014 these are now expected, not optional.<\/span><\/li><li><span style=\"font-weight: 400;\">Plus, a well-organized visitor management process also <\/span><b>keeps your office safe!\u00a0\u00a0<\/b><\/li><\/ul><p><span style=\"font-weight: 400;\">Let\u2019s say a potential client visits your office. If they\u2019re greeted warmly, checked in quickly, and shown where to go, it makes your whole team seem reliable and professional. That good feeling sticks with them \u2014 and <\/span><b>can even influence whether they decide to do business with you<\/b><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">But it\u2019s not just about offering fast and friendly service. <\/span><b>A proper <\/b><a href=\"https:\/\/archieapp.co\/blog\/visitor-management-process\/\"><b>visitor management process<\/b><\/a><b> helps you know exactly who is in your building and why<\/b><span style=\"font-weight: 400;\">. Tools like digital sign-ins, badge printing, or pre-registration help prevent unauthorized access and make sure visitors don\u2019t get lost or end up somewhere they shouldn\u2019t be. For hybrid workspaces, visitor systems also help track office attendance, since not everyone comes in every day.\u00a0\u00a0\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">Interestingly, <\/span><a href=\"https:\/\/www.zendesk.com\/blog\/searching-for-self-service\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">people prefer<\/span><\/a><b> fast, self-service check-ins over talking to someone<\/b><span style=\"font-weight: 400;\">. That means things like iPad check-in stations, QR codes, and pre-registered appointments aren\u2019t just nice to have anymore. Luckily, these are all part of the modern <\/span><a href=\"https:\/\/archieapp.co\/blog\/best-visitor-management-software\/\"><span style=\"font-weight: 400;\">visitor management systems<\/span><\/a><span style=\"font-weight: 400;\">, which you\u2019ll find out more about soon. <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-816dcc9 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"816dcc9\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-158a018\" data-id=\"158a018\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-5a519a1 elementor-widget elementor-widget-heading\" data-id=\"5a519a1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Common challenges when receiving visitors in the workplace<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6ea4697 elementor-widget elementor-widget-text-editor\" data-id=\"6ea4697\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Making visitors feel welcome is important, but it\u2019s not always easy. There are a few common challenges that can pop up in many workplaces:\u00a0<\/span><\/p><h3><b>1. No one knows the visitor is coming<\/b><\/h3><p><span style=\"font-weight: 400;\">Sometimes a visitor shows up, and no one at the front desk has been told. The receptionist is left guessing who they\u2019re there to see, and the guest ends up waiting awkwardly while things get sorted out. <\/span><b>This can make your company look unprepared or disorganized, which isn\u2019t a great first impression.<\/b><\/p><h3><b>2. Long wait times<\/b><\/h3><p><span style=\"font-weight: 400;\">If the person the visitor is meeting doesn\u2019t arrive quickly (or worse, doesn\u2019t even know the visitor is there), <\/span><b>the guest might be stuck sitting in the lobby for too long<\/b><span style=\"font-weight: 400;\">. This is especially frustrating for clients or job candidates who expect things to run on time. It can make people feel like their time isn\u2019t valued.<\/span><\/p><h3><b>3. Confusing check-in process<\/b><\/h3><p><span style=\"font-weight: 400;\">If the check-in process is messy or unclear, like asking visitors to fill out a long form with no guidance,<\/span><b> it can make them feel uncomfortable or annoyed<\/b><span style=\"font-weight: 400;\">. Some people may not want to ask for help, and the whole thing becomes more stressful than it should be. A clear, simple, and friendly check-in helps avoid this.<\/span><\/p><h3><b>4. Gaps in safety and security<\/b><\/h3><p><span style=\"font-weight: 400;\">When visitors aren\u2019t properly checked in, don\u2019t get a badge, or aren\u2019t tracked, they might accidentally wander into areas they shouldn\u2019t be. <\/span><b>This isn\u2019t just confusing, it\u2019s a safety risk<\/b><span style=\"font-weight: 400;\">. In busy or <\/span><a href=\"https:\/\/archieapp.co\/blog\/hybrid-work-examples-and-practices\/\"><span style=\"font-weight: 400;\">hybrid offices<\/span><\/a><span style=\"font-weight: 400;\"> where people come and go at different times, it\u2019s especially important to know who\u2019s in the building and why.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-e68a66e elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"e68a66e\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-be59723\" data-id=\"be59723\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-021d684 elementor-widget elementor-widget-heading\" data-id=\"021d684\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">How a VMS solves these check-in challenges<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ef4839f elementor-widget elementor-widget-text-editor\" data-id=\"ef4839f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>A <a href=\"https:\/\/archieapp.co\/blog\/visitor-management-software-guide\/\">visitor management system (VMS)<\/a> like Archie can completely transform how guests check into the office. Instead of using messy paper sign-in sheets, visitors can check in using a tablet, a kiosk, or even their phone. If the visitor pre-registers before arriving, their details are already in the <a href=\"https:\/\/archieapp.co\/visitor-management-system\">visitor management system<\/a>. All they have to do is scan a QR code or tap to check in.\u00a0\u00a0<\/p><p>One of the best parts is how it keeps everyone informed. As soon as the visitor checks in, the person they\u2019re meeting gets a notification \u2014 whether by email, text, or tools like Slack. No more guessing or waiting while someone tries to track down the host.\u00a0<\/p><p>A good VMS also adds a layer of <a href=\"https:\/\/archieapp.co\/blog\/hybrid-workplace-security\/\">workplace security<\/a>. It can print badges with the visitor\u2019s name, photo, and who they\u2019re visiting, so it\u2019s clear they\u2019ve checked in. Some systems even offer <a href=\"https:\/\/archieapp.co\/solutions\/touchless-visitor-management\">touchless check-in<\/a>, like scanning a QR code or using facial recognition, which is faster and more hygienic.<\/p><p>Lastly, it helps you keep track of everyone who comes and goes. The system automatically logs each visit, which is great for safety, audits, or emergencies. Everything looks and feels more organized and professional, and that leaves your visitors with a great first impression of your company.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-100b3e0 elementor-widget elementor-widget-video\" data-id=\"100b3e0\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;youtube_url&quot;:&quot;https:\\\/\\\/www.youtube.com\\\/watch?v=PpZlwASW3nI&quot;,&quot;video_type&quot;:&quot;youtube&quot;,&quot;controls&quot;:&quot;yes&quot;}\" data-widget_type=\"video.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-wrapper elementor-open-inline\">\n\t\t\t<div class=\"elementor-video\"><\/div>\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-e4983e2 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"e4983e2\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-687c696\" data-id=\"687c696\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-09472c5 elementor-widget elementor-widget-heading\" data-id=\"09472c5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">How to welcome a visitor in the office with a VMS<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d8b16df elementor-widget elementor-widget-text-editor\" data-id=\"d8b16df\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Having a VMS in place is one thing, but it won\u2019t automatically create a great visitor experience if you don\u2019t know the basic <\/span><a href=\"https:\/\/archieapp.co\/blog\/visitor-management-best-practices\/\"><span style=\"font-weight: 400;\">visitor management strategies<\/span><\/a><span style=\"font-weight: 400;\">. Here are a few rules to remember when receiving visitors in the office: <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-4b82f95 elementor-widget elementor-widget-heading\" data-id=\"4b82f95\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">1. Enable pre-registration <\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b3faa9b elementor-widget elementor-widget-text-editor\" data-id=\"b3faa9b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>Pre-registration is a great way to make a great first impression<\/b><span style=\"font-weight: 400;\">. Before someone arrives at your office, they get an email with everything they need, including directions, <\/span><a href=\"https:\/\/archieapp.co\/blog\/visitor-management-policy\/\"><span style=\"font-weight: 400;\">visitor policies<\/span><\/a><span style=\"font-weight: 400;\">, and WiFi access credentials. They can fill out any important forms beforehand, so when they show up, they have to scan a QR code to check in. It saves time for both your team and your guests.<\/span><\/p><p><span style=\"font-weight: 400;\">And don\u2019t worry: Even if visitors didn\u2019t pre-register, they can still check in when they arrive. <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a7f0e79 elementor-widget elementor-widget-heading\" data-id=\"a7f0e79\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">2. Be ready to\u2026 welcome your visitors <\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-667a8c8 elementor-widget elementor-widget-text-editor\" data-id=\"667a8c8\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">If you have a receptionist, make sure they know who\u2019s coming, who they\u2019re meeting, and what time they\u2019re expected. They can <\/span><b>greet guests and help them check in<\/b><span style=\"font-weight: 400;\">. If you don\u2019t, make sure your <\/span><b>guests can check in themselves<\/b><span style=\"font-weight: 400;\"> \u2014 using a touchscreen kiosk, for example.\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fd7f314 elementor-widget elementor-widget-image\" data-id=\"fd7f314\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"860\" height=\"415\" src=\"https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2024\/05\/Visitor-management-process-steps-1024x494.png\" class=\"attachment-large size-large wp-image-13073\" alt=\"Visitor management process - different steps you can set up with Archie.\" srcset=\"https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2024\/05\/Visitor-management-process-steps-1024x494.png 1024w, https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2024\/05\/Visitor-management-process-steps-300x145.png 300w, https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2024\/05\/Visitor-management-process-steps-768x370.png 768w, https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2024\/05\/Visitor-management-process-steps-1536x741.png 1536w, https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2024\/05\/Visitor-management-process-steps-400x193.png 400w, https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2024\/05\/Visitor-management-process-steps-700x337.png 700w, https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2024\/05\/Visitor-management-process-steps.png 1900w\" sizes=\"(max-width: 860px) 100vw, 860px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-40e48ce elementor-widget elementor-widget-heading\" data-id=\"40e48ce\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">3. Make check-in easy<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f994fe6 elementor-widget elementor-widget-text-editor\" data-id=\"f994fe6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>When a visitor arrives, checking in should be quick and easy. Depending on your setup, they might take a photo, sign a safety or NDA form, and get a printed <a href=\"https:\/\/archieapp.co\/solutions\/visitor-badge-system\">visitor badge<\/a>.\u00a0<\/p><p><span style=\"font-weight: 400;\">With a system like <\/span><a href=\"https:\/\/archieapp.co\/visitor-management-system\"><span style=\"font-weight: 400;\">Archie<\/span><\/a><span style=\"font-weight: 400;\">, guests can use a tablet, kiosk, or even their phone to sign in. They just enter their details, take a photo if needed, and sign any important documents like an NDA or safety form. If they\u2019ve already pre-registered, it\u2019s even faster \u2014 they can just scan a QR code and they\u2019re good to go. <\/span><b>Once a visitor has checked in, make sure they know exactly where to go next or who to wait for.<\/b><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-4b0b421 elementor-widget elementor-widget-heading\" data-id=\"4b0b421\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">4. Let their host know they\u2019ve arrived<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-dd81fc7 elementor-widget elementor-widget-text-editor\" data-id=\"dd81fc7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">No one likes waiting around with no idea if they\u2019ve been noticed. As soon as the visitor checks in, <\/span><b>the system should instantly let their host know they\u2019ve arrived<\/b><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">This means there\u2019s no need for the visitor to ask someone to call their host or wonder if they\u2019re in the right place. It keeps things moving quickly and helps the visitor feel welcomed and expected.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8a6a825 elementor-widget elementor-widget-image\" data-id=\"8a6a825\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"860\" height=\"371\" src=\"https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2025\/04\/Visitor-management-features-at-Archie-1-1024x442.png\" class=\"attachment-large size-large wp-image-12721\" alt=\"Instant host notifications - Archie&#039;s visitor management features.\" srcset=\"https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2025\/04\/Visitor-management-features-at-Archie-1-1024x442.png 1024w, https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2025\/04\/Visitor-management-features-at-Archie-1-300x130.png 300w, https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2025\/04\/Visitor-management-features-at-Archie-1-768x332.png 768w, https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2025\/04\/Visitor-management-features-at-Archie-1-1536x663.png 1536w, https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2025\/04\/Visitor-management-features-at-Archie-1-2048x885.png 2048w, https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2025\/04\/Visitor-management-features-at-Archie-1-400x173.png 400w, https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2025\/04\/Visitor-management-features-at-Archie-1-700x302.png 700w\" sizes=\"(max-width: 860px) 100vw, 860px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-4fdeff8 elementor-widget elementor-widget-heading\" data-id=\"4fdeff8\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">5. Check visitors out<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0ebf3ab elementor-widget elementor-widget-text-editor\" data-id=\"0ebf3ab\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Make sure guests check out before leaving. <\/span><b>In case of an <a href=\"https:\/\/archieapp.co\/solutions\/emergency-evacuations\">emergency<\/a>, like a fire drill or evacuation, you\u2019ll know exactly who\u2019s still inside<\/b><span style=\"font-weight: 400;\">. It\u2019s especially helpful in hybrid workplaces or busy shared spaces, where people come and go throughout the day.<\/span><\/p><p><span style=\"font-weight: 400;\">Before your visitors leave,<\/span><b> thank them for coming and offer help if they need anything else<\/b><span style=\"font-weight: 400;\">, like directions, a follow-up contact, or help exiting the building.<\/span><\/p><p><span style=\"font-weight: 400;\">There\u2019s one more thing to keep in mind when welcoming visitors to a company:<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-b0d9ac6 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"b0d9ac6\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-e010265\" data-id=\"e010265\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-7c0abd7 elementor-widget elementor-widget-heading\" data-id=\"7c0abd7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Types of visitors in an office<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e2d8401 elementor-widget elementor-widget-text-editor\" data-id=\"e2d8401\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Offices get all sorts of visitors, and each one might need a little something different from your visitor management process:\u00a0<\/span><\/p><ol><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Clients or customers<\/b><span style=\"font-weight: 400;\"> are people coming in to learn more about your services, have a meeting, or talk business. Making them feel welcome and taken care of helps build trust and could lead to long-term partnerships.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Job candidates<\/b><span style=\"font-weight: 400;\"> come for interviews or assessments. This is their first impression of your workplace, so a warm, smooth check-in can make a big difference in whether they want to join your team.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Contractors or vendors<\/b><span style=\"font-weight: 400;\"> are folks who come in to fix or install something, like IT support, maintenance, or service providers. They often need special access or help getting to the right place.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Delivery drivers<\/b><span style=\"font-weight: 400;\"> stop by to drop off packages, mail, or food. Their visits are short, but they still need an easy, clear way to get in and out quickly.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Partners or collaborators<\/b><span style=\"font-weight: 400;\"> are people from other companies working with your team. They may visit often, so having a quick and simple check-in system helps everything run smoothly.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Employee guests<\/b><span style=\"font-weight: 400;\"> might be friends or family just stopping by. Even though it\u2019s casual, it\u2019s still important to know who\u2019s in the building for safety reasons.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>VIPs or top-level executives<\/b><span style=\"font-weight: 400;\"> could be company leaders, investors, or board members. They don\u2019t visit often, but when they do, they expect everything to be professional and well-organized.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Interns or temporary workers<\/b><span style=\"font-weight: 400;\"> might only be around for a short time or be new to the space. At first, they usually check in like a visitor until they\u2019re fully set up.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Event attendees <\/b><span style=\"font-weight: 400;\">might be coming in for things like workshops, networking events, product launches, or open houses. Since they usually arrive in groups and around the same time, the check-in process needs to be extra smooth and fast to avoid long lines or confusion at the entrance.<\/span><\/li><\/ol><p><span style=\"font-weight: 400;\">The good news is that<\/span><b> with Archie, you can decide exactly how each kind of visitor should be welcomed. <\/b><span style=\"font-weight: 400;\">For example, you might want job candidates to take a photo and print a badge, while delivery drivers just need a quick QR code scan. You can also set up custom forms, safety checklists, or even send automatic follow-up emails like a thank-you note or a short survey after someone leaves. <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-52ccd8b elementor-widget elementor-widget-video\" data-id=\"52ccd8b\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;youtube_url&quot;:&quot;https:\\\/\\\/www.youtube.com\\\/watch?v=eEuSQtXLQG4&quot;,&quot;video_type&quot;:&quot;youtube&quot;,&quot;controls&quot;:&quot;yes&quot;}\" data-widget_type=\"video.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-wrapper elementor-open-inline\">\n\t\t\t<div class=\"elementor-video\"><\/div>\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-51e641b elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"51e641b\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-713608c\" data-id=\"713608c\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-8869d3f elementor-widget elementor-widget-heading\" data-id=\"8869d3f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Welcome visitors with Archie<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-804f95b elementor-widget elementor-widget-text-editor\" data-id=\"804f95b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Archie makes visitor check-in easy, fast, and professional, from start to finish.<\/span><\/p><p><span style=\"font-weight: 400;\">Before guests arrive, you can pre-register them by entering their name, who they\u2019re meeting, and the reason for their visit. They\u2019ll get a confirmation email with a QR code for quick check-in.<\/span><\/p><p><span style=\"font-weight: 400;\">When they show up, they can check in using a tablet, kiosk, or their phone. Archie instantly notifies the host, so there&#8217;s no waiting around. If needed, a visitor badge is printed with their name and details for added security.<\/span><\/p><p><span style=\"font-weight: 400;\">Archie can also connect with <\/span><a href=\"https:\/\/archieapp.co\/blog\/best-access-control-systems\/\"><span style=\"font-weight: 400;\">access control tools<\/span><\/a><span style=\"font-weight: 400;\">, giving your guests temporary access to the right areas. At the end of the visit, they check out with one tap, and the system <a href=\"https:\/\/archieapp.co\/solutions\/digital-visitor-log\">logs everything automatically<\/a>, which is great for safety and record-keeping. <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-20de980 elementor-align-center elementor-widget elementor-widget-button\" data-id=\"20de980\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"https:\/\/archieapp.co\/schedule-a-demo\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Try Archie<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-1a71302 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"1a71302\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-f18c095\" data-id=\"f18c095\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-4d480a1 elementor-widget elementor-widget-author-box\" data-id=\"4d480a1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"author-box.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-author-box\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.linkedin.com\/in\/berenika-teter\/\" class=\"elementor-author-box__avatar\" target=\"_blank\" rel=\"noopener\">\n\t\t\t\t\t<img decoding=\"async\" src=\"https:\/\/archieapp.co\/blog\/wp-content\/uploads\/2024\/11\/Profile-1-300x300.png\" alt=\"Berenika Teter\">\n\t\t\t\t<\/a>\n\t\t\t\n\t\t\t<div class=\"elementor-author-box__text\">\n\t\t\t\t\t\t\t\t\t<a href=\"https:\/\/www.linkedin.com\/in\/berenika-teter\/\" target=\"_blank\" rel=\"noopener\">\n\t\t\t\t\t\t<h4 class=\"elementor-author-box__name\">\n\t\t\t\t\t\t\tBerenika Teter\t\t\t\t\t\t<\/h4>\n\t\t\t\t\t<\/a>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-author-box__bio\">\n\t\t\t\t\t\t<p>Archie's Content Manager, fueled by filter coffee and a love for remote work. When she\u2019s not writing about coworking spaces and hybrid workplaces, you can probably find her exploring one.<\/p>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Learn how to welcome visitors to your office with a smooth, safe, and professional check-in process.<\/p>\n","protected":false},"author":15,"featured_media":9321,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[153],"tags":[],"class_list":["post-9318","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-visitor-management"],"acf":[],"_links":{"self":[{"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/posts\/9318","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/users\/15"}],"replies":[{"embeddable":true,"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/comments?post=9318"}],"version-history":[{"count":38,"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/posts\/9318\/revisions"}],"predecessor-version":[{"id":19568,"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/posts\/9318\/revisions\/19568"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/media\/9321"}],"wp:attachment":[{"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/media?parent=9318"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/categories?post=9318"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/archieapp.co\/blog\/wp-json\/wp\/v2\/tags?post=9318"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}