Room booking software
Overview
Booking methods
Integrations
Custom rules
Bookable spaces
Features
How it works
FAQ
A smooth booking experience for your team and guests
Reserve a room in seconds
Filter available rooms based on your needs, or simply choose one from the interactive office map.
Instant sync with your calendar
No matter how you book a room, the event shows up right in your calendar.
Stay on top of your bookings
You can check-in, reschedule, or cancel your room reservations in multiple ways.
Features that make workdays better
Help your team plan their meetings with ease while making the most of your workspace.
Visual floor plans
Make it easy to visualize where rooms, desks, and people are.
No-show protection
Automatically change room availability in case of no-shows.
Booking policies
Set booking rules, create priority groups, and control who can book what and when.
QR code booking
Scan a QR code in front of the room to reserve it.
Enjoy different ways to reserve a space
Reserve rooms your way, be it on mobile, at a kiosk, through the web app, or right at the room display.
Mobile app
Book a room anytime and anywhere with the Archie mobile app, available on iOS and Android.
Room display
Check availability and book on the spot with a screen outside a room.
Web app
Access all of Archie’s features from your web browser, with a look and feel that fits your brand.
Kiosk
Walk up and book instantly with the Archie Kiosk app, right from a shared device in your workspace.
Connect Archie to your favorite workplace tools
Reserve a room from Microsoft Teams, get notifications on Slack, sync reservations to Outlook and Google Calendar, and a lot more.
Microsoft Teams
Book rooms and desks directly from Microsoft Teams.
Slack
Get notifications and check in or release your booking via Slack.
Microsoft Outlook
Save time by letting your team book rooms through our Outlook plugin.
SSO
Simplify access by logging in to Archie with your SSO provider.
SCIM
Automate user management with our SCIM integration.
Adapt Archie to your needs
Admin approvals
Control who can book which spaces and how far in advance.
Time buffers
Add a buffer between bookings to allow time for cleaning, prep, or a smooth transition.
Private meetings
Mark meetings as private to keep details hidden and maintain confidentiality.
Powerful filters
Set filters to quickly find spaces by capacity, equipment, or amenities.
Book and manage any type of space
Create different types of resources and let your team book or assign them with ease.
Meeting rooms
No more scheduling conflicts or inefficient usage of your meeting spaces.
Phone booths
Make it easy for your team to hop into calls and virtual meetings.
Private offices
Give your team access to quiet, focused spaces when they need them.
Parking spots
Keep things organized with assignable, bookable parking for your team or guests.
An exceptionally high-rated user experience is what sets us apart
4.9/5
stars
4.9/5
stars
4.7/5
stars
4.7/5
stars
5/5
stars
4.8/5
stars
"Avison Young is now able to get real-time data and insights in a way that wasn’t possible before."
Industry
Real estate
Product used
Archie Desks and Rooms
Company size
3,500+ employees
Here’s what makes us the most complete meeting room scheduling solution
Booking experience
Admin features
Integrations
Booking experience
The easiest way to reserve meeting spaces
Web and mobile apps
Find available meeting spaces from your phone or browser.
Room displays
See availability and book a time with the Archie Rooms app.
QR code check-ins
Let users check in via QR codes, mobile app, Slack, or Teams.
Floor plans
Make it easy to visualize where desks, meeting rooms, and people are.
Neighborhoods
Organize your workspace with labeled zones your team can easily recognize.
Filters
Filter by location, room size, equipment, or add custom criteria.
No-show protection
Automatically make a room available in case of a no-show.
Recurring bookings
Save time by creating recurring bookings for regular meetings.
Wayfinding
Make it easy for users to find where available rooms are located.
See more features
Admin features
Customize Archie to your unique needs
Booking restrictions
Decide which user groups can book specific rooms and how far in advance.
Delegate reservations
Let admins book resources on behalf of others.
Cancellation policies
Set your cancellation policies for different types of bookable spaces.
Privacy protection
Hide the identity of who is reserving a desk for more privacy.
Booking dependencies
Automatically block or release specific resources when a booking takes place.
Resource types
Create different types of bookable resources to simplify space management.
Occupancy rate
Monitor meeting room occupancy and spot underutilized or overbooked spaces.
Space analytics
Track office presence, peaks days, average meeting duration, and more.
Data export
Easily export different types of reports as CSV files.
See more features
Integrations
Connect Archie to 30+ software solutions
Teams
Book meeting rooms and see your colleagues directly in Microsoft Teams.
Outlook
Book directly from Microsoft Outlook and keep the calendar always in sync.
Slack
Get notified about upcoming bookings and check-in from Slack.
Google Calendar
Keep Archie and Google Calendar in sync when desks or rooms are booked.
Zoom
Include Zoom meeting links to your Archie reservations.
Door access
Unlock doors with the Archie app and share or revoke access automatically.
SSO
Simplify user log-in with your Single Sign-On provider.
SCIM
Sync with directories like Entra ID to streamline user provisioning.
Open API
Create custom integrations with our well-documented open API.
See more features
Listed by G2 as one of the top 10 office management software for 2025
G2
"The main difference I see compared to solutions I used in the past is how easy it is to manage the platform."
Jennifer M.
HR Manager
G2
"Choosing meeting spaces is a great experience thanks to nice filters, colleague search, and floor plans."
Benjamin C.
Head of Technology Events
G2
"Managing meeting room and desk availability was a very manual process before Archie."
Victoria B.
Head of Technology Events
Works like magic with our room and desk booking solutions
How does meeting room booking software work?
Meeting room booking software makes it easy for your employees to book conference rooms and other office resources using a desktop platform, mobile app, or third-party integrations.
Real-time updates
Check room availability
Your employees can log into the meeting room booking system and quickly see which rooms are available in real time. They can use an interactive map or list to check what’s open and what’s already booked.
Highlighted features
Floor plans
Neighborhoods
Customizable filters
Resource types
Group-based visibility
Multiple room booking options
Make a reservation
Once an employee picks a room, they choose a date, time, and location, and make a reservation. The system updates instantly to prevent double bookings and often syncs with company calendars to keep everything organized. Employees can book rooms through the web platform, mobile app, calendar integrations, and more.
Highlighted features
Multiple booking methods
Booking restrictions
Cancellation policies
QR code check-ins
Software integrations
Office analytics
Access insightful reports
Meeting room usage reports give you valuable insights into how your office space is being used. With features like tracking office presence, spotting over- or underused rooms, and identifying room booking trends, you can ensure efficient use of office space.
Highlighted features
Most booked rooms
Room occupancy
Peak times
Office attendance
CSV exports
What is a meeting room booking system?
A meeting room booking system is a tool that makes it easy to reserve conference rooms and shared spaces in an office. Instead of dealing with double bookings or last-minute confusion, employees can see available rooms, book a space, and invite others — all from a web or mobile app. Many systems also integrate with calendars like Outlook or Google, send reminders, and even manage equipment or catering needs.
Can meeting room booking software integrate with other systems?
Can you book a meeting room from Microsoft Teams?
How do I book a room with Google and Outlook Calendars?
Why do I need a booking system for my conference rooms?
What are the best room display solutions for conference rooms?
How do companies implement meeting room booking software?
Can I monitor room occupancy?
How can users check in?
What is Archie’s no-show protection?
Creating better experiences for offices and flexible workspaces worldwide.
User experience that sets us apart.
4.9
on G2
4.9
on Capterra
4.8
on Apple Store
4.7
on Google Play Store
4.7
on TrustRadius
5.0
on GoodFirms
