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How to implement desk hoteling in your office

Archie's custom-built desk booking experience helps you automate desk reservations and run smooth flexible operations

A few people working in a hybrid workspace that uses desk hoteling

Implement a powerful desk booking software

Your booking system should provide a clean, simple UI & UX while keeping you in the driver seat

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Integrate it to your favorite apps

Your chosen reservation platform should integrate easily with your calendar app & allow for SSO login

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Track office usage and adapt your layout to it

Data tracking should help you understand your space usage trends and occupancy rate

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Step 1: Which features are needed

Implement a powerful desk booking software

To find success when implementing a hybrid office software, you need an intuitive system to win your employees over. On the admin side, it should allow you to easily include your workplace policies, like weekly required presence, or restricted access to certain areas.

Must-have features:
An interactive map to locate teammates & book spaces

A browser, mobile, and tablet app for easy booking

Check-in and neighbourhood features to maintain control

Strong analytics to understand space usage

Step 2: Which integrations matter

Integrate it with your favorite apps

Once you pick the right hybrid office software, you will need your IT department to integrate your workplace calendar and identity provider. This will ensure that your employees' bookings are facilitated and that your company is kept secure.

Must-have integrations:
Google and Outlook calendar sync

SSO login

Door access integration

An open API and Zapier

Step 3: What to track

Track office usage in real-time and adapt your layout to it

There are three main questions that organizations evolving under an hybrid model usually ask themselves over time: "Does our office fit our employees' current needs?", "What can we do to match our headcount growth over time?", and "Who is not coming to the office when they should?". Your software's analytics features should help you get your answers.

Must-have stats:
Room and desk usage rate

Employee office presence

Peak times

Total presence rate

Archie's powerful enterprise-grade hybrid office platform

Archie delivers that perfect desk hoteling experience

Archie's user-friendly platform and diverse features give you exactly what you need to provide a top-tier, unparalleled digital experience at your modern office

Archie's desk booking platform

An intuitive and powerful enterprise-grade platform your team will love.

Archie's management software "book a room" display view with a floor plan
Archie Mobile

Book desks on the go

Archie's flexible office management Mobile app display sample view
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Trusted with flex work by 1000+ organizations

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Discover the Archie effect

Read about the organizations that have found success with Archie across the globe


Avison Young

Archie’s hybrid workplace strategy prioritized Avison Young’s unique and rapidly transforming goals in the process to ensure that the final product not only met their expressed requirements but that it was also perfectly tailored to the firm’s identity.

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Hydro Québec

With our platform, Hilo’s management is now able to effortlessly set up different roles and permissions to grant or deny access to certain employees all the while employees enjoy a premium user experience when booking a space.

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Archie understood that LANDR needed a hybrid work strategy that reflected the innovative and futuristic essence of the company and effectively tailored its solution to help them go entirely remote with fluidity.

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Archie's management software "book a room" display view with a floor plan
Archie Visitor App
Archie Rooms App
Archie's flexible office management Mobile app display sample view