Desk booking software
Overview
Custom rules
Integrations
Reviews
Features
How it works
FAQ
A smooth desk booking experience
See who’s at the office
Check who’s on site or look up your colleagues’ schedule.
Book a spot next to them
Find available desks in seconds, right where your team is.
Check-in at your desk
Check-in with the Archie app or by scanning a QR code.
Everything you need from a desk management solution
With Archie, you can book desks in multiple ways, limit visibility to specific user groups, and even customize your check-in policies.
Visual floor plans
Make it easy to visualize where desks, meeting rooms, and people are.
Neighborhoods
Create zones that can only be used by specific teams.
Team schedule
Keep track of office schedules and attendance for different teams.
Recurring bookings
Create recurring bookings to fit your hybrid schedule.
And even more power with flexible booking rules
Admins can easily manage policies and other settings, ensuring that the system fully adapts to their unique needs.
No-shows protection
Automatically free up resources in case of a no show.
Priority booking
Define how far in advance specific teams can book desks.
Multi-site management
Manage user groups across multiple locations.
Equipment filtering
Filter desks and resources by equipment or other criteria.
Connect Archie to your favorite workplace tools
Reserve a desk from Microsoft Teams, get notifications on Slack, sync reservations to Outlook and Google Calendar, and a lot more.
Microsoft Teams
Book desks and rooms directly from Microsoft Teams.
Slack
Get notifications and check in or release your booking directly in Slack.
Microsoft Outlook
Save time by letting your team book a desk with our Outlook plugin.
SSO
Simplify access by logging in to Archie with your SSO provider.
SCIM
Automate user management with our SCIM integration.
Rated #1 out of 96 desk booking vendors on G2
G2
"One thing that is huge for me is being able to see office attendance and desk occupancy over time."
Olivia P.
HR Manager
G2
"I love that I can easily see when any of my colleagues is planning on being at the office."
Hazel R.
Senior Sales Consultant
G2
"What's awesome is that the app offers a visual floor plan where I can see desks and meeting rooms."
William L.
Facility Manager
An exceptionally high-rated user experience is what sets us apart
4.9/5
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4.9/5
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4.7/5
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4.7/5
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5/5
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4.8/5
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Easily manage all your hybrid work setups
Define your hybrid policies and let Archie do the rest.
Hot desking
Users can book a desk on the go, whenever they want.
Office hoteling
Advanced reservations and recurring bookings.
Part-time desks
Permanent desks that users can free up when working from home.
Assigned desks
Set specific desks as unavailable and permanently assigned.
Trusted by workplaces worldwide
We offer the most complete desk booking system in the industry
Booking experience
Admin features
Integrations
Booking experience
Simplified desk reservations, anytime, anywhere
Mobile app
Book desks and see your colleagues from a branded app for iOS and Android.
Web app
Manage your schedule and desk reservations from the web app.
Colleague lookup
See where your colleagues are sitting and when they’re at the office.
Floor plans
See desks, rooms, and people on interactive office plans.
Seat assignment
Let admins assign permanent or temporary desks on behalf of others.
Desk check-ins
Check-in at your desk with QR codes, Archie app, Slack or Teams.
Recurring bookings
Create recurring desk bookings to simplify your hybrid schedule.
User status
Show others if you are working from home, the office, are on vacation, and so on.
Notifications
Get booking reminders via email, push notifications, Slack and Teams.
See more features
Admin features
Full control and powerful insights at your fingertips
Desk amenities filters
Filter by equipment, room characteristics, and anything else you’d like.
Priority groups
Limit visibility to specific groups and decide how far in advance they can book.
No-show protection
Automatically release a desk if no one has check-in within a certain time frame.
Private bookings
Hide the identity of who is reserving a desk for more privacy.
Desk usage analytics
See the most booked desks and their occupancy over time.
Team attendance
See how often teams and individuals are working from the office.
Booking dependencies
Automatically block or release specific resources when a booking takes place.
Cancellation policies
Create your custom policies on how users can cancel their reservations.
Data export
Export CSV reports like peak days, desk and room usage, or office occupancy data.
See more features
Integrations
Seamless connections with your favorite tools
Teams
Book desks and see your colleagues directly in Microsoft Teams.
Outlook
Book directly from Microsoft Outlook and keep the calendar always in sync.
Slack
Get notified about upcoming bookings and check-in from Slack.
Google Calendar
Keep Archie and Google Calendar in sync when desks or rooms are booked.
Zoom
Attach Zoom meeting links to your Archie reservations.
Zapier
Connect Archie to even more apps with the Zapier integration.
SSO
Simplify user log-in with your Single Sign-On provider.
SCIM
Sync with directories like Entra ID to streamline user provisioning.
Open API
Build your own custom integrations with our open API.
See more features
Combine it with our other solutions for hybrid workspaces
How does desk booking software work?
Desk booking software like Archie makes it easy for employees to reserve desks and other office resources using a desktop platform, mobile app, or third-party integrations. Here’s how hot desk booking software typically works.
Real-time updates
Check desk availability
Your employees can log into the desk booking software and quickly see which desks are available in real time. They can use an interactive map or list to check what’s open and what’s already reserved. The system also lets them easily find their colleagues and see where there’s free space nearby.
Highlighted features
Mobile access
Visual floor plans
Neighborhood zones
Equipment filtering
Colleagues lookup
Multiple desk booking options
Make a desk reservation
Once an employee picks a desk, they choose a date, time, and location, and make a reservation. The system updates instantly to prevent double bookings and often syncs with company calendars to keep everything organized. Employees can book desks through the mobile app, web app, calendar integrations, and more.
Highlighted features
Dedicated and hot desks
Recurring bookings
Seat assignment
Check-in policies
Booking dependencies
Office analytics
Access insightful reports
Desk usage reports give you valuable insights into how your office space is being used. With features like tracking office presence, spotting over or underused desks, and identifying trends in desk bookings, you can ensure the best use of office space.
Highlighted features
Space usage
Desk occupancy
Peak times
Office attendance
CSV exports
What does a hot desk or desk sharing software do?
Hot desk or desk sharing software helps people easily find and book a desk when needed. Instead of assigned seats, employees can reserve a desk ahead of time or grab one when they arrive. The software shows which desks are available, helps prevent double bookings, and keeps the office running smoothly.
How does Archie help implement a hybrid work schedule?
What systems does Archie Desks integrate with?
Will hot desk booking software work for my office?
How do I choose the right desk booking solution for my organization?
What desk booking features do I need?
Can managers or admins book desks on behalf of others?
Can you book desks from Microsoft Teams?
Can I measure employee attendance and desk occupancy?
Creating better experiences for offices and flexible workspaces worldwide.
User experience that sets us apart.
4.9
on G2
4.9
on Capterra
4.8
on Apple Store
4.7
on Google Play Store
4.7
on TrustRadius
5.0
on GoodFirms
