Visitor management system
Overview
Emergencies
Automations
Integrations
Features
How it works
FAQ
Great visitor experience, fully automated
Visitors register at your kiosk
Visitors can register in seconds and check in via email or QR codes.
Hosts get notified
Hosts get an automatic notification when their guest arrives.
Your guests know what’s next
Visitors get clear instructions and access to what they need.
Create any visitor flow you want
Archie puts you in control of every step of your visitor check-in experience with a clean, simple interface that’s easy for everyone to use.
Badge printing
Issue and print ID badges automatically based on the type of visit.
Picture capture
Capture photos of your visitors during the sign-in process.
E-signature
Integrate NDAs and other agreements into your registration forms.
Customizable forms
Create multiple forms and surveys for guests to fill out on-site or in advance.
Keep everyone safe during emergencies
With Archie, you can instantly alert all visitors and staff in case of a fire, lockdown, or any other emergency, keeping everyone informed and safe.
Step 1
Evacuation coordinator logs in
The assigned safety coordinator securely logs into the emergency dashboard to start the evacuation process.
Step 2
Evacuation alert is sent
An alert is sent right away to everyone in the building with clear instructions on what to do.
Step 3
Presence is tracked
As people leave the building, Archie tracks who has checked out or been marked as safe.
Step 4
Evacuation ends
Once it’s safe, the coordinator ends the alert and a full report is saved for later.
Automate front desk operations like never before
With Archie, you can fully automate every type of visit, from one-time guests and client meetings to recurring contractors.
Job interview
Client meeting
Maintenance
Connect Archie to your favorite workplace tools
Share WiFi access with guests, receive booking notifications in Slack, grant door access to visitors, and a lot more.
Microsoft Teams
Invite visitors right from Microsoft Teams.
Slack
Get host notifications directly in Slack.
Unlock doors from the Archie app
No keycards or front desk needed, your team and visitors can simply tap and walk right in.
Share WiFi automatically
Share secure WiFi access with your visitors when needed.
Enable SSO & SCIM
Enable Single Sign-On (SSO) for quick, secure logins, and use SCIM to automatically sync users.
When we say it’s the most complete visitor solution out there, we mean it
Visitor experience
Advanced features
Integrations
Visitor experience
Make a great first impression on every guest
Pre-registrations
Schedule upcoming visits in Archie and automatically notify your guests.
Photo capture
Take a picture of your guests as part of the registration process.
Badge printing
Design, issue, and print badges based on the type of visit.
Document signatures
Sign documents easily with Archie’s native e-signature feature.
QR codes
Let users retrieve their visit details via email or QR codes.
Host notifications
Instantly notify hosts that their guests have checked in.
Visitor instructions
Include instructions for your guests once they complete the check-in.
Recurring visits
Save time by creating recurring visits for your regular guests.
Custom branding
Brand the visitor app with you company name, logo and colors.
See more features
Advanced features
Build any visitor flows and automations you want
Customizable forms
Embed forms, surveys, and screening questions into your registration flows.
Automations
Automate every visit depending on who’s checking in.
Restrictions
Easily create time-based or location-based access restrictions.
Check-out policies
Define check-out procedures or automate the processes for all visits.
Emergency notifications
Notify anyone in the building in case of emergencies and simplify roll calls.
Delivery management
Notify employees or guests of incoming mail and packages.
Who’s on site
See a real-time list of everyone on your premises at any time.
Visitor logs
Keep a log of all of your visitors along with other details.
Data export
Export visitor logs and other types of reports as CSV files.
See more features
Integrations
Connect Archie to your favorite tools
Teams
Manage reservations and invitations directly from Microsoft Teams.
Slack
Get notified about upcoming reservations and arriving guests on Slack.
Guest WiFi
Easily share access to your WiFi network with your guests.
Access control
Unlock doors with the Archie app and share temporary access with visitors.
Printing
Simplify printer access for your team and your visitors.
SSO
Use your Single Sign-On provider to streamline access to Archie.
SCIM
Easily manage employee access with automatic directory syncing.
Zapier
Connect to other apps with our Zapier integration.
Open API
Create custom integrations with our well-documented open API.
See more features
Rated #1 easiest to use system out of 188 visitor management vendors on G2
G2
"Easy to use, sleek tablet app, customizable visitor forms, and integrations that actually work well."
Christine L.
VP, Information Technology
G2
"The best app for office deliveries and guest registration."
Ariel B.
HR Consultant
G2
"We set up different processes for different types of visits, so everything is pretty much automated now."
Esme S.
Talent Acquisition Manager
What the right visitor management system can do for you
Meet compliance requirements
Export visitor logs and know who is on site at any time.
Increase security
Customize visitor flows and integrate Archie with door access.
Save time
Automate anything from host notifications to visitor wayfinding.
Delight your visitors
Fast and easy check-ins with your fully branded app.
Works like magic with our room and desk booking solutions
How does a visitor management system (VMS) work?
A visitor management system (VMS) makes welcoming guests easier and safer. Here is an overview of how that works.
Step 1
Guest invitation
Before the visit, the system sends an email with all the details, including directions, safety requirements, and even a link for health screening if needed. Walk-in visitors can also register on the spot.
Step 2
Visitor check-in
When the visitor arrives, they sign in using a phone or tablet — entering their details, taking a quick photo, and digitally signing any required documents. If they were pre-registered, they can simply scan a QR code for a faster check-in.
Step 3
Automated visitor screening
The system verifies visitor details to ensure a safe and organized check-in process. You can set custom security rules, such as allowing only pre-registered guests, restricting early check-ins, or screening visitors based on questionnaire responses.
Step 4
Host notification
As soon as the guest checks in, the system notifies their host, so they know their visitor has arrived. No more waiting around or relying on your front desk staff for something that can be automated.
Step 5
Meeting the guest
Since the employee knows exactly who to expect, they can immediately greet their visitor. If needed, Archie also lets them book a meeting space in advance, all through the same platform.
Step 6
Storing visitor logs
The system keeps a record of check-ins and check-outs, creating a visitor log that helps with security, compliance, and workspace management. These insights can also improve future visitor experiences.
What is a visitor management system?
A visitor management system (VMS) uses technology to make welcoming office guests simple, fast, and secure. Instead of using paper sign-in sheets or manual check-ins upon every visit, VMS automates the process. Hosts can pre-register guests to speed things up, and when visitors arrive and check in, the system instantly notifies the right person and keeps a detailed visitor log. This makes guest management easier while improving security and the visitor experience for guests and employees.
What is the difference between access control and visitor management?
Will a visitor management system improve our physical security?
Who needs a visitor management system?
How much does a visitor management system cost?
What hardware do I need for a visitor management system?
Can I access or export visitor logs?
How is visitor data protected?
Creating better experiences for offices and flexible workspaces worldwide.
User experience that sets us apart.
4.9
on G2
4.9
on Capterra
4.8
on Apple Store
4.7
on Google Play Store
4.7
on TrustRadius
5.0
on GoodFirms
