With the promise of clean records, smooth sign-in processes, and fast evacuations out of the box, SwipedOn is a reliable visitor management system for companies that want a fast, streamlined answer to the most immediate workplace needs.
In this guide, we’ll examine the key features, pros, and cons of the SwipedOn app, helping you best decide if it’s right for your organization.
💡 TL;DR:
SwipedOn has made a name for itself as an affordable, entry-level option for visitor management. It’s a great choice for companies that need a budget-friendly solution, including small and mid-sized offices, schools, clinics, and warehouses. Those with broader workplace needs, however, may find SwipedOn alternatives like Archie stronger.
SwipedOn software review
What is SwipedOn?
SwipedOn.com is a cloud-based visitor management system that helps workplaces handle guest sign-ins, safety compliance, and reporting in one simple platform. It’s known for its ease of use and quick setup, which many SwipedOn reviews praise (you’ll see some examples below).
Over the years, SwipedOn has expanded beyond reception. In 2021, the company introduced SwipedOn Desks, allowing employees to book desks for the day, and in 2023, it launched SwipedOn Spaces, a tool for reserving shared resources like parking spots or meeting areas.
In 2025, SwipedOn reached a major milestone by joining forces with Sign In App, another well-known name in the visitor management space. The two companies are now working together to create a single, more powerful platform. The merger means that customers can expect a more unified experience, faster development of new features, and stronger global support.
The future is definitely bright, but let’s focus on where the visitor management app stands today to help you decide if SwipedOn is the right fit for you.
What are SwipedOn’s strengths?
To be brief, there’s a lot to like about SwipedOn’s visitor management:
🟢 SwipedOn is easy to use and quick to set up. One of SwipedOn’s biggest strengths is its simplicity. The interface is clean and intuitive, so most offices can set it up and start using it within minutes. Admins don’t need special training or IT help to manage visitor flows, and guests find it simple to check in on an iPad or scan a QR code. This ease of use makes it especially appealing for smaller teams that just want things to work without a big learning curve.
🟢 It offers unlimited visitors and employees on all plans. Unlike some competitors that charge per visitor or per employee, SwipedOn offers unlimited usage across all plans. This makes budgeting simpler and gives companies peace of mind that costs won’t increase as traffic grows.
🟢 Available add-ons to extend functionality. If your needs grow, SwipedOn has optional add-ons for desk booking, resource reservations, and delivery management. This modular approach lets you start small and scale gradually, instead of paying for features you don’t need right away.
What are SwipedOn’s weaknesses?
But, like with any other visitor management software, there are a few drawbacks:
🔴 Add-on costs can add up. While the base plans are affordable, the add-ons can quickly increase your monthly cost. For example, SMS notifications, pre-registration workflows, or desk booking each come with separate fees. If you need several of these features, your total spend might approach that of more all-in-one platforms.
🔴 Fewer advanced security features. SwipedOn handles standard safety needs well, but it doesn’t include advanced security tools out of the box — like visitor watchlists or ID scanning. These features are more common in high-security environments or enterprise systems, such as Eptura Visitor or Envoy, though.
🔴 Integration capabilities are limited. The list of native integrations is not very long. Slack and Teams are included in lower plans, but advanced employee directory integrations are only available on the most expensive plan.
💡 Bottom line: SwipedOn is a simple, reliable visitor system that gives you an easy check-in and a clear “who’s in” list, which is perfect for small and mid-sized offices. If you also want visitor pre-registration included in the base plan, deeper analytics, or broader integrations in one platform, consider Archie as a SwipedOn alternative.
What solutions does SwipedOn include?
Aside from a few add-ons, SwipedOn is sold as a singular package. However, it’s worth looking at its key features to better understand its full potential:
Visitor Management System
The SwipedOn Visitor Management System lies at the core of the product. In particular, it offers a quick solution for users, enabling visitors to sign in digitally via a QR code or on-site devices. Employees also have their own app that can geolocate when they’re at a relevant workplace.
All of this is supported with real-time analytics, so companies always know where every worker or visitor is. The sign-in process can also be tailored with custom workflows, customizable branding, and the ability to print ID badges.
Employee Management System
The SwipedOn app, Pocket, is the main tool for employee management, and tablet and desktop support is also included. Employees receive a streamlined, easy way to sign in to any workplace. As mentioned above, geofencing can even automate this process.
Note, however, that this doesn’t include the ability to reserve desks or other equipment. SwipedOn desk booking is available at an additional cost, and the initial plans only cover a limited number of resource options.
Space Management Software
SwipedOn lets companies manage their visitor flows, but this can be expanded to include wider space management services. Base packages include a number of resources, such as desks and office equipment, that can be reserved through the system. Extra resources can be included for an additional cost.
Security and Compliance
The SwipedOn platform is highly suitable for security and compliance needs, as its visitor management ensures admins know who is currently located at each workplace. This helps teams stay on top of workplace safety and other compliance standards.
In terms of data safety, SwipedOn is compliant with numerous global privacy standards, including options for data anonymization and multi-factor authentication.
Contractor Management
SwipedOn covers numerous contractor management needs. In addition to signing in and out of workplaces, admins can use the SwipedOn app to request proof of industry-specific documents or certifications and create custom IDs. Contractors can even sign documents, such as NDAs and health & safety forms, before they arrive on site.
Health and Safety
SwipedOn includes a number of key features to help manage workplace health and safety. Admins can approve or deny entry to visitors, and guests can fill in the required paperwork before they arrive on-site. Admins can also add custom inductions and screening questions to verify and validate visitors.
During evacuations, admins can use the SwipedOn app to mark employees as safe, getting not only a clear view of the day’s visitors, but also who is currently still left in the building or worksite.
Available SwipedOn integrations
As we mentioned near the start, SwipedOn offers very few native integrations in comparison to its peers. Specifically, there are only four key software integrations offered:
- When integrated with either Slack or Microsoft Teams, SwipedOn can keep employees in the loop regarding visitor arrivals or necessary approvals. It can also post details of employees arriving or leaving in relevant channels.
- With both Microsoft AD and Azure AD, SwipedOn automatically syncs data, keeping your Active Directory up to date. However, this integration is only available on the most expensive Enterprise plan.
For some companies, Slack and Teams may be enough, but Outlook integration would go a long way to making these options much more well-rounded.
SwipedOn pricing tiers
As you’ll soon see, SwipedOn has positioned itself as a budget-friendly option on the market. Whilst there’s no free tier, its most immediate options are highly affordable and great for smaller companies.
SwipedOn pricing is based on a per-location model, rather than per user, which also stops costs from spiraling out of control. While costs are given monthly, it’s important to note that the company only bills annually.
Let’s take a quick look at the three tiers available:
- The Standard plan is $55 per location monthly and includes core visitor check-ins and functionalities. However, it only includes one resource and one device or QR code per location.
- The Premium plan is $109 per location per month and adds two more resources: unlimited devices or QR codes, location-verified sign-in/out, a live in/out board, and features to support employee roaming and remote work.
- The Enterprise plan is $169 per location per month, and expands upon the Premium plan with two more resources, custom visitor flows, employee directory integrations, data anonymization for visitors, and priority support that includes a dedicated account manager.
In addition to the standard SwipedOn pricing plans, there are a few add-ons also available. The most noteworthy are Desk & resource booking ($2 per month per resource) and visitor preboarding ($49 per location per month).
Other add-ons include SwipedOn Deliveries and SMS notifications at the Standard tier, each costing $55 per location per month. These are already included in the Premium tier, so if you need both, it makes more sense to go with the Premium plan for an extra $4.
What do SwipedOn reviews say?
It’s always valuable to hear what actual customers say, and in the case of SwipedOn, the feedback is overwhelmingly positive. With a score of 4.8 on G2, 4.7 on Capterra, and 3.0 on Trustpilot — the latter only lower due to a smaller number of reviews — it’s consistently rated highly, and for good reason.
What people like
Reviewers consistently say SwipedOn is very easy to use. The kiosk screens are clear, the buttons are obvious, and visitors usually complete check-in in seconds without help. On the admin side, the dashboard is simple to navigate, so front desk teams pick it up quickly and don’t need much training to run day-to-day tasks.
Setup is also fast. Many customers mention they were fully up and running the same day they signed up. Because it’s cloud-based and works on standard iPads or Android tablets, there’s very little IT work required. You download the app, add your logo and questions, connect a badge printer if you use one, and you’re good to go.
The check-in flow itself feels smooth and professional. Photo capture, badge printing, host notifications, and custom questions all work together in a straightforward sequence. That makes reception look polished to visitors while giving your team a clean, searchable log of everyone on site. When a guest arrives, the right person is notified immediately, which keeps lobby wait times short.
Finally, people feel SwipedOn offers strong value for money. For small and mid-sized offices especially, the feature set feels generous for the visitor management system price. You get a reliable, modern visitor experience without buying extra hardware or committing to a complex, expensive platform.
Where SwipedOn reviews see room to improve
Some reviewers say the reporting tools feel a bit basic. You can export clean logs and see who checked in and when, but some teams want more flexible options. They’d like to build their own reports, add custom fields to summaries, or track trends over time without sending everything to a spreadsheet. If your leadership asks for detailed dashboards or slice-and-dice analytics, you may find yourself doing extra work outside the app.
SwipedOn’s pricing comes up as well, specifically around add-ons. The base product is good value, but features like SMS, desk or resource booking, and other extras cost more. That is fine if you only need one or two add-ons, but the total can creep up when you bundle several together across multiple locations.
Lastly, some customers would like more flexible policies. The 60-day cancellation requirement is mentioned in a number of reviews as stricter than expected. Those users say they would prefer shorter notice periods or clearer reminders so renewals do not catch them by surprise.
Who is SwipedOn best suited for?
SwipedOn is a great fit for offices that want a clean, modern check-in system without a heavy lift. If your company has a reception or front desk where visitors come in regularly and you’d like a digital process (rather than a paper book), SwipedOn delivers. Because it’s easy to set up and doesn’t require lots of IT support, it works especially well for small companies or slightly larger ones with standard fixed-desk layouts.
Beyond traditional offices, SwipedOn fits many other settings: schools, clinics, light manufacturing, or warehouse sites. Any environment that needs an easy visitor log, badge printing, and host notifications can benefit. Because the software supports visitor types, custom questions, and approvals, it can handle simple policy workflows even in regulated environments.
In contrast, mid-sized and larger organizations with more complex space-management needs, looking for deep integrations or heavy analytics, might want to consider a more full-featured platform like Archie.
A SwipedOn alternative: Why teams choose Archie
If you like SwipedOn’s simplicity but need a system that can do more across the whole workplace, Archie is often the next step up. It’s designed for teams that want easy visitor management and a wider set of tools — like desk booking, room scheduling, workplace analytics — all in one platform.
While SwipedOn is a great budget-friendly option for smaller offices, Archie is built to meet the needs of larger, multi-site, or hybrid teams. It’s a modular system, so you can start small and expand later, adding features as your workplace evolves.
Award-winning user experience
Ease of use is one of Archie’s biggest draws. On G2, Archie has earned multiple awards, including Easiest to Use and Easiest Setup, based on verified customer reviews. The platform is designed with clean visuals and smooth workflows, so both admins and employees find it intuitive from day one.
Built for integration and flexibility
Archie is technically robust, offering a much broader range of integrations out of the box. It connects natively with access control systems like Kisi and Tapkey, and communication tools such as Slack, Microsoft Teams & Outlook.
It also supports SSO and SCIM for secure enterprise authentication, open API access for custom integrations, and guest Wi-Fi integration in all plans. Together, these make Archie not only easy to use but also easy to connect to your existing tech stack.
Pricing that scales with you
Archie’s pricing model is modular rather than bundled. Instead of paying for one package and adding expensive extras, you simply choose the products you need — Visitors, Desks, Rooms — and scale from there.
For comparison, Archie’s visitor module starts around $109 per month, which is roughly in line with SwipedOn’s Premium plan. But where SwipedOn’s pricing grows with add-ons, Archie’s model keeps things predictable.
💡 Bottom line: SwipedOn remains an excellent, budget-friendly choice for offices that primarily need reliable visitor management. But for teams that want more control, deeper analytics, stronger integrations, and scalable pricing, Archie takes the same easy user experience and expands it into a full workplace platform.
Sources
- Feature and pricing pages
- Help Center articles
- Demo videos
- G2, Capterra & TrustPilot profiles
- Archie’s product research
