- Originally published: January 8, 2024
- Last updated: January 2, 2025
Skedda is a popular workspace management tool, especially if you’re looking for comprehensive desk and room booking features. However, since many companies offer similar features, it’s worth getting familiar with Skedda alternatives—just in case they suit your needs and budget better.
Let’s examine Skedda’s key features, pros and cons, and explore the best Skedda alternatives to help you decide.
Guide to the best Skedda alternatives
What is Skedda?
Skedda simplifies desk and space booking for hybrid offices, coworking spaces, and event venues. Its user-friendly interface and customizable features allow users to manage bookings, control office access, and integrate with other software systems to streamline operations.
Is it worth looking for Skedda alternatives, then? Let’s have a closer look at its features and pricing first.
Key features of Skedda
- Customizable space setup: The platform allows you to define and configure different spaces, such as desks, meeting rooms, studios, or courts. Each space can have its own booking rules to align with your organization’s specific operational policies.
- Interactive booking interface: Skedda’s drag-and-drop functionality, paired with a color-coded calendar, makes booking and scheduling quick and intuitive.
- Automated scheduling and restrictions: Administrators can streamline the booking process by setting rules for reservation durations, booking limits, and recurring bookings, ensuring seamless operations.
- Access control and user management: Admins can set different access levels, create user groups, and control visibility, allowing users to see only what they need while maintaining robust access control.
- Integration and scalability: Skedda integrates with popular tools like Office 365 and Google Calendar for even more resource booking options.
- Mobile responsiveness: The platform is optimized for all devices, offering flexibility and convenience on the go.
- Security and privacy: Skedda prioritizes data security and adheres to global privacy standards to protect user information and ensure compliance.
- Analytics and reporting: The platform provides detailed reporting tools that provide insights into space usage patterns. These analytics empower administrators to make data-driven decisions, optimize resource utilization, and improve operational efficiency.
Skedda pricing
Skedda offers flexible pricing plans depending on the features and scale of your needs. Here’s a breakdown of Skedda’s pricing plans:
Starter
- Start at $99/month for up to 15 spaces.
- Includes features like interactive floor plans, custom booking rules, and reporting.
- At the same time, the rules & roles engine and insights dashboard are limited.
Plus
- Starting at $149/month, up to 20 spaces.
- Full insights dashboard, white labeling, and branding (changing the color & logo) included.
Premier
- Starting at $199/month, 25 spaces included.
- Full rules & roles engine, unlimited custom fields, dedicated account manager, and custom billing are available.
Skedda offers a free trial to explore its features before committing to a paid plan. However, it is recommended that you contact Skedda directly for the most accurate pricing, as costs may vary based on specific requirements, the number of spaces, and selected add-ons.
Skedda reviews
What’s great about Skedda
➕ Easy to use: Skedda’s design is clean and straightforward, making it easy for anyone to learn and start using it right away.
➕ Effective booking system: Users appreciate how Skedda makes desk & room scheduling easy and fast. Features like instant booking and managing your own bookings mean you no longer have to mess around with papers and spreadsheets.
➕ Helpful customer service: People often mention that Skedda’s customer support team is quick to help.
➕ Customization: Skedda lets you customize many features, including booking rules, so you can set it up just how you need it for your space.
What could be better
➖ Manual effort needed at times: Some users have reported that manual intervention is often needed when canceling or modifying bookings, which does not automatically adjust the external invoicing system.
➖ Mobile accessibility issues: Some people find the mobile version difficult to use, especially when moving appointments around, which can be frustrating.
➖ Cost concerns: While Skedda is generally seen as affordable, some wish there were more pricing options so that you could get more features without a big price increase.
Overall, Skedda is an excellent option for businesses seeking a simple and efficient workspace management solution. However, organizations with specific needs, large offices, or tight budgets might need to explore Skedda alternatives.
Top 5 Skedda alternatives to consider
- Archie: Best Skedda alternative for affordable, scalable hybrid workspace management.
- Robin: Skedda alternative for booking office resources.
- Officely: Skedda alternative that works within Slack or Microsoft Teams.
- Kadence: Skedda alternative for AI-assisted resource booking.
- Tactic: Skedda alternative for organizing hybrid team schedules.
Archie
Archie is a Skedda alternative that makes it easy to book desks, reserve meeting rooms, and manage visitors. Similarly to Skedda, Archie charges per resource (like desks or rooms), which is perfect for companies with flexible office attendance.
🔑 Key features
- Room and desk booking: Reserve desks, meeting rooms, and office equipment—and set up recurring bookings if needed. Permanent desk assignments are also an option for your employees.
- Interactive floor plans: You can easily browse office maps and have your team select their preferred desks or rooms with one click.
- Employee lookup: See where coworkers are sitting or check if they’re in the office to track attendance.
- Neighborhood zoning: Create team-specific zones to encourage collaboration in a hybrid office.
- Mobile access: The free mobile app allows you to book and manage reservations anytime. Branding options are available for an extra charge.
- Visitor management: Simplify visitor check-ins with touchless QR codes and keep detailed visitor records for added security.
- Workspace analytics: Get detailed reports on desk and room usage to optimize layouts and reduce wasted space.
🔎 Pros & cons
➕ User-friendly design: Archie’s interface makes it easy for anyone to start booking desks, meeting rooms, or managing other office spaces without much training.
➕ Customer support: Archie offers fantastic customer support. Help is just a click away if you have questions or run into problems. This ensures that everyone can use the system confidently right from the start.
➕ Cost-effective pricing: Archie’s costs are based on the number of resources you use, such as desks or rooms. This is great for businesses of all sizes because it keeps costs down as they grow.
➖ Not the best fit for smaller teams: The basic plan includes 25 resources, which could be more than a small office needs. While this might not suit smaller setups or those who don’t need many desks or rooms, Archie offers great value and flexibility for medium—to larger-sized businesses.
💳 Pricing
Archie costs $159/month for 25 resources, including access to mobile and room booking apps, in-app chat support, and setup assistance. Like with Skedda, visitor management features are offered as an add-on and priced separately.
If you’re not convinced just yet, a free trial will let you test Archie to see if it’s the right fit for your team.
Robin
Robin is a Skedda alternative that simplifies and streamlines office space management, from booking desks to reserving meeting rooms. It’s ideal for hybrid workplaces, offering real-time updates and smooth integrations with popular tools to facilitate reservations and encourage team collaboration.
🔑 Key features
- Meeting room bookings: Employees can check in at the door or book available rooms with a single click.
- AI-assisted desk booking: Automatically assigns the best desk for employees based on their past bookings and preferences.
- Interactive office maps: Real-time maps display desk availability and office layouts for easy workspace selection.
- Employee check-ins: Offers flexible options like QR codes, WiFi-based auto-check-ins, and access control integration.
- Advanced analytics: Tracks office usage, highlights peak times, and helps optimize layouts for better efficiency.
🔎 Pros & cons
➕ Advanced booking features: Robin is designed for flexible workplaces, so employees can quickly find and reserve the right spaces, which helps make the office run more smoothly.
➕ Real-time updates: Robin provides real-time updates on available desks and meeting rooms. This lets employees see where they can work, find their team members, and plan their day better. It cuts down on the hassle of finding a workplace and enhances teamwork by making it easier for coworkers to meet and collaborate.
➖ Per-user pricing: Robin’s pricing is based on the number of users, which might be fine for small teams but can get costly for larger companies. This pricing model can be expensive for organizations where many people come and go. This might make Robin less attractive for bigger businesses or those looking for a more budget-friendly desk booking option.
💳 Pricing
Robin’s plans start at approximately $70 per user per month. Since exact pricing details aren’t listed on their website, you’ll need to contact them for more information. A 14-day free trial is available, allowing you to explore its features before deciding.
Officely
Officely is a Skedda alternative that integrates directly with Slack and Microsoft Teams. It allows employees to book desks, meeting rooms, and other resources without leaving their communication platform. This simple, user-friendly solution is perfect for hybrid teams seeking smooth and efficient scheduling.
🔑 Key features
- Slack-integrated bookings: Reserve desks and meeting rooms quickly and easily right from Slack.
- Resource management: Let your team book desks, parking spaces, bike racks, and even pet-friendly areas.
- Office visibility: Check who’s coming to the office, making it easier for teams to plan and coordinate.
- Event planning: Officely simplifies organizing office events, team lunches, and group activities.
- Space usage insights: Track office attendance and see how spaces are used to improve layouts and resource management.
🔎 Pros & cons
➕ Smooth integration with communication apps: Officely works within popular communication apps—Slack and Microsoft Teams. Your team can book desks and rooms right from these tools, saving you the hassle of juggling different apps. This is especially handy for teams that use these communication tools regularly, helping everyone stay connected and organized without extra effort.
➕ User-friendly interface: The platform is designed to be simple and intuitive, so anyone can start booking spaces immediately without needing much guidance.
➖ Dependency on Slack: Officely heavily relies on Slack for many of its features. This is perfect if your company already uses Slack, but it might be limiting if you use different communication tools or don’t use Slack at all.
💳 Pricing
Pricing starts at $2.49 per user per month. Officely is free for teams with up to 10 users, and there’s a free trial available to help you explore all the features before committing. Officely doesn’t include a visitor management module, though.
Kadence
Kadence is a Skedda alternative that helps hybrid teams manage office spaces efficiently. It makes reserving desks and meeting rooms easy, helping to boost productivity and cut down on office costs. Both employees and managers love its straightforward design and dependable customer support.
🔑 Key features
- Desk & room booking: Reserve desks and meeting rooms quickly and easily.
- Interactive maps: Color-coded maps make it simple to find available desks and popular spots.
- AI-assisted booking: Smart AI tools help book multiple desks, manage changes, and send updates to teammates.
- Real-time alerts: Your team can get notified when teammates cancel bookings or when preferred desks become available.
- Mobile access: The mobile app lets everyone book desks and rooms anytime, anywhere.
🔎 Pros & cons
➕ Easy to use: The platform is so intuitive that it doesn’t require much training, so teams can quickly adapt to it and spend more time on their work rather than figuring out how to book spaces.
➕ Customer support: Users often praise the support team for being quick to respond and helpful in solving any issues or answering questions. This reliable support is a big relief, particularly for businesses that depend on steady help when setting up and using a new system.
➖ Customization: Kadence may not be the best choice for teams with very specific or complex booking needs because of its limited customization options. Businesses that need a system they can fine-tune to fit unique workflows or detailed requirements might find Kadence restrictive. While it works great for most hybrid teams, those with more specialized needs might want to consider other options.
💳 Pricing
Kadence starts at $4 per active user per month, with visitor management features included. Custom pricing plans are also available for larger enterprises.
Tactic
Tactic is a Skedda alternative that helps hybrid teams easily book desks and meeting rooms, whether they’re working in the office or remotely. It integrates effortlessly with popular tools like Slack and Microsoft Teams, making it an excellent choice for businesses transitioning to hybrid work setups.
🔑 Key features
- Meeting room reservations: Quickly book meeting spaces and avoid scheduling conflicts.
- Desk booking: Easily reserve desks, ideal for hot desking setups.
- Desk zones: Group desks by floors or departments so teams can sit together in specific areas.
- Seating assignments: Assign desks temporarily or permanently to meet individual preferences or needs.
- Future booking limits: Set limits on how far in advance desks can be reserved to ensure fair access.
🔎 Pros & cons
➕ Easy to use: The platform’s clear and intuitive setup means that booking desks and meeting rooms is a breeze, even for those who aren’t very tech-savvy. Managers will find the monitoring tools handy as they provide insights into how office spaces are utilized, helping streamline operations efficiently.
➕ Customizable: Tactic allows businesses to customize how desks are booked and assigned, ensuring the setup meets their specific needs. Whether it’s setting booking time limits, organizing desks into zones for better team collaboration, or automatically assigning desks based on employee schedules, Tactic can handle it.
➖ Technical issues: Some users have encountered glitches, especially during their first log-in, which can be a bit frustrating. Fortunately, these issues are typically minor and quickly resolved by their customer support.
💳 Pricing
Plans begin at $3 per desk per month, with room scheduling available for $6 per room per month and visitor management for $99 per location per month. There are no setup fees, and you can try out the platform with a free 14-day trial to see if it’s the right fit for your workspace needs.
What’s the best Skedda alternative?
If you’re looking for a cost-effective alternative to Skedda, Archie is the top choice. It’s a flexible and easy-to-use platform designed for hybrid office management.
Archie’s standard pricing offers many features right out of the gate, making it a comprehensive choice. On the other hand, Skedda’s Starter plan offers fewer features, and you’d need to upgrade to their Plus and Premier plans to get the more advanced tools.
Here’s an example: If you manage 200 employees and 100 desks, Archie is the more budget-friendly choice, especially considering the wide range of features included in its base plan. For this setup, Archie would cost around $379/month (or $478/month if you opt for the white-label app), making it more affordable than Skedda’s Premier Plan, which is necessary to access similar functionality and the number of resources.
Both Archie and Skedda have their merits depending on the size of your business and what you’re looking for. Archie stands out for its affordability and comprehensive features, making it suitable for businesses that value flexibility and personalization. It’s important to weigh each platform’s features, costs, and scalability to see which best meets your workspace management goals.
Berenika Teter
Archie's Content Manager, fueled by filter coffee and a love for remote work. When she’s not writing about coworking spaces and hybrid workplaces, you can probably find her exploring one.
