Here’s my pick of the 10 best software from the tools reviewed.
- Archie: An intuitive hybrid office software for a modern office experience
- Scoop: Hybrid Workflows
- Kadence: Transforming Workspaces with Intelligent Solutions
- Skedda: Hybrid work doesn’t have to be hard work
- Unspot: Tailored Solutions for Workspace Management
- Robin: Engage and empower your teams with hybrid work
- YArooms: Tailored Solutions for Modern Hybrid
- Envoy: Shaping the Future of Hybrid Workspaces
- Officely: Building the Perfect Hybrid Culture
- OfficeSpace Software: Solutions for Hybrid Work Environments
Let us offer you some compelling reasons to trust our perspective:
- We have a longstanding history in the hybrid workspace industry, providing us with a wealth of experience and knowledge.
- Transparency is key which is why we confidently present not just our software but also a list of alternatives available in the market.
With the growing trend towards flexible and hybrid work models, the demand for sophisticated and adaptable hybrid workspace software is more pressing than ever.
This guide reviews the top hybrid workspace solutions available in 2024, providing nsights on selection criteria and essential features to consider for your unique operational needs. In recognizing the diversity of hybrid work environments, we address three primary scenarios to assist in making the most informed decision possible:
- Enhancing Existing Hybrid Offices: If your office is already functioning under a hybrid model and you’re looking to optimize processes, this guide identifies key solutions to enhance operational efficiency and boost employee satisfaction.
- Transitioning to Hybrid: For offices currently operating in a traditional format and considering the introduction of hybrid work models for the first time, we offer guidance on ensuring a smooth and effective transition that aligns with your organization’s goals and culture.
- Launching New Hybrid Offices: For those in the process of opening a new office designed to be hybrid from the start, our guide provides foundational advice on establishing an effective hybrid environment, ensuring you’re well-equipped from day one.
Whether you’re adapting an existing space, transitioning your traditional office, or launching a new hybrid environment, this guide aims to deliver the clarity and direction needed to navigate the complexities of modern workplace configurations. We trust you’ll find our expanded insights and tailored advice to be an indispensable part of your research, helping you to implement a hybrid workspace solution that truly meets the needs of your organization.
Why Hybrid Work Software Matters
With the world shifting towards a more blended work approach, the significance of hybrid work software has skyrocketed. Here’s why:
- Adaptable Work Environments: As businesses grapple with the challenges and opportunities of post-pandemic work, hybrid office systems offer the flexibility needed to individual employee needs while maintaining organizational productivity.
- Efficient Resource Management: With hybrid workplace tools, managers can allocate resources more effectively, ensuring that office spaces are used optimally and that remote workers have the tools they need.
- Efficiently Communication: Hybrid workplace apps facilitate smooth communication between teams, irrespective of their physical location, ensuring that collaboration remains unbroken.
Understanding the Value of Hybrid Work Software
Managing a hybrid workforce involves juggling various challenges – from ensuring easy communication to tracking project progress and maintaining team cohesion. According to a report by Forrester, businesses that effectively use hybrid work software have reported a 25% increase in productivity and a 20% decrease in operational costs.
Components of a Hybrid Workplace Software:
The transition to hybrid work models has necessitated the development of advanced workplace management solutions. These platforms are multifaceted, addressing numerous concerns and requirements of modern workplaces. Below are the key components that define a hybrid workplace software:
Desk and Room Booking:
A crucial feature that empowers employees to reserve workspaces or meeting rooms as per their convenience. This not only maximizes office space utilization but also gives employees the flexibility and assurance of a dedicated workspace when they choose to come in.
Occupancy and Space Usage Tracking:
Real-time insights into how the workspace is being utilized can be instrumental. By understanding peak occupancy times, frequently used zones, and areas that remain underutilized, businesses can make informed decisions, be it reconfigurations or scaling.
Visitor Check-ins:
A user-friendly check-in process not only enhances the visitor’s experience but also ensures security. Advanced systems can pre-register guests, issue visitor badges, and notify hosts upon their guest’s arrival.
Integrations with Third-party Software:
A hybrid workplace software should play well with other tools in your tech stack. Whether it’s syncing with calendar apps for bookings, integrating with access control for a smooth entry, or linking up with active directories for user management, these integrations make the process simple and enhance user experience.
Connecting the Flexible Workforce to Physical Spaces:
At its core, the purpose of hybrid workplace software is to bridge the gap between a dynamic workforce and static physical spaces. By offering tools that varied work patterns – from those who frequent the office daily or to those who come in occasionally, and even those who pop by just a few times annually – These platforms guarantee that each and every employee receives personalized attention and support..
Different Hybrid Working Scenarios
These models are molded by organizational goals, the nature of jobs, and individual employee preferences. Here’s a closer look at various scenarios:
Always In-Office:
- Description: Certain roles, due to their job nature, require a constant office presence. This could be roles that involve hands-on technical work, hardware management, or face-to-face client interactions.
- Example: IT support teams, front-desk personnel among others.
- Workspace Strategy: For these employees, a fixed desk or dedicated workspace is ideal since they’re consistently present and might have specific setup needs.
Flexible Days:
- Description: This is perhaps the most common hybrid model, where employees have the flexibility to choose which days to come into the office.
- Example: A software developer might choose to work from the office on Tuesdays and Fridays for team collaboration and work remotely on other days.
- Workspace Strategy: Hot-desking solutions are perfect for this category. With advanced booking systems, employees can reserve their desks on preferred days, ensuring they have a workspace when they arrive.
Remote with Occasional Visits:
- Description: In this model, employees work remotely but make infrequent trips to the office for specific purposes.
- Example: A content strategist might work from home but visit the office for monthly brainstorming sessions or team-building activities.
- Workspace Strategy: These employees can utilize the booking system to reserve meeting rooms or workspaces for their brief visits. Additionally, collaborative spaces or communal areas can be beneficial for interactions.
Project-Based Attendance:
- Description: Employees come into the office based on project demands or phases.
- Example: A marketing team might gather in the office during the launch phase of a campaign but operate remotely during the planning phase.
- Workspace Strategy: Group booking features, where teams can reserve clusters of desks or collaborative zones, can be beneficial. This ensures that when they’re in the office, they can work closely together.
As organizations adopt hybrid work models, it’s vital to ensure that the office environment and the supporting technology infrastructure have varied scenarios. An adaptive workspace management software can play an important role in making these models efficient and productive.
The Need for a Hybrid Office System
The traditional office system has been turned on its head. Gone are the days when employees clocked in at 9 and left at 5. Today’s workforce values flexibility, a sentiment echoed by a survey from Gallup, which revealed that 44% of employees feel they do their best work outside of traditional office hours. Also, as many as 58% of employees report increased productivity in when working in hybrid setups compared to exclusively from the office.
A hybrid office system is not just beneficial; it’s essential. Such systems allow businesses to schedule in-office days, manage remote work rotations, and ensure that office space is utilized efficiently.
Top 10 features of a hybrid workplace software:
- Flexible Scheduling and Booking Systems: Allows employees to schedule their in-office days, book desks, meeting rooms, or other resources, facilitating a smooth transition between remote and office work.
- Integrated Communication Tools: Offers built-in messaging and collaboration tools to ensure teams can communicate effectively.
- Real-time Availability and Space Utilization Insights: Provides real-time data on space usage, helping managers optimize office layouts and ensure health and safety compliance.
- Access Control and Security: Integrates with building access control systems to manage who can enter the workplace and when, enhancing security and allowing for flexible access for hybrid employees.
- Analytics and Reporting: Generates detailed reports on workspace utilization, employee attendance, and providing valuable insights for continuous improvement.
- Customizable Workflows and Automation: Allows organizations to customize workflows and automate routine tasks, improving efficiency.
- Integration Capabilities: Easy integrates with key operational systems including HR, ERP, and IT, while particularly enhancing connectivity with calendar apps and Active Directory. This ensures a platform that aligns with existing workflows without disrupting day-to-day operations.
- Mobile Accessibility: Offers a mobile app or mobile-friendly interface, ensuring employees can access the system, book spaces, and communicate with their team from anywhere.
Mobile Accessibility with Hybrid Workplace Apps
In a world where work isn’t confined to desks, hybrid workplace apps ensure that employees remain connected, no matter where they are. These apps provide all the features of desktop software but in a mobile-friendly format.
Best Top 10 Hybrid Workspace Software Solutions
The hybrid work model has undeniably reshaped the modern workspace. With teams distributed between home and office, having the right tools to manage this flexible work environment is paramount. A hybrid workspace software ensures seamless collaboration, efficient space management, and a harmonized work experience regardless of where employees choose to work.
Let’s explore the top solutions in 2024:
#1. Archie: An Intuitive Hybrid Office Software For a Modern office experience
Overview:
A holistic hybrid office management platform. Built to the intricate demands of the modern workplace, it efficiently orchestrates the blend of in-office and remote work, ensuring businesses operate at their peak while employees enjoy maximum flexibility.
What Makes Archie Unique:
Beyond just management, Archie is about enhancing experiences. It’s crafted to give employees a sense of belonging, whether they’re in the office or working remotely. With a focus on community-building, integrated office services, and space management, Archie ensures that the hybrid office model is not just functional but also cultivates collaboration and innovation.
Key Features:
- Space Management: From desks to meeting rooms, easily manage and book resources.
- Integrated Services: Centralize all office services, making daily tasks more manageable.
- Community Building: Enhance office culture with community boards, direct messaging, and member profiles.
- Insightful Analytics: Understand office dynamics with real-time data, ensuring space optimization and member satisfaction.
- Seamless Integrations: Fits right into your existing tech ecosystem with integrations for calendar apps, access control, Wi-Fi, and more.
Pricing:
Hybrid Offices: $159/ month
The Starter Plan includes 25 resources (desks, rooms, offices). Need more? Add extra resources from $2.2/mo!
#2 Scoop: Hybrid Workflows
Overview:
A solution designed to simplify hybrid work experiences. Recognizing the blend of in-office and remote work dynamics. It helps businesses in scheduling, commuting, and office utilization, making the transition between different work modes easier.
What Makes Scoop Unique:
The platform understands that hybrid work isn’t just about when you work but also how you get to your workplace. By integrating commuting solutions, it takes a step ahead in ensuring employee convenience and well-being.
Key Features:
- Hybrid Work Scheduling: Employees can easily choose their in-office days, ensuring optimal office occupancy and collaboration.
- Office Utilization: Understand and optimize how your office space is used, ensuring resources are always available when needed.
- Employee Feedback Tools: Gather insights directly from your team about their hybrid work experiences, enabling continuous improvement.
- Safety Protocols: In the post-pandemic era, it places a strong emphasis on health and safety, ensuring that all in-office interactions comply with health guidelines.
Pricing:
Enterprise: $5 per user / monthly billed
#3. Kadence: Transforming Workspaces with Intelligent Solutions
Overview: An advanced workplace experience platform, with a primary focus on enhancing the hybrid work experience, aids companies in navigating the complexities of modern work dynamics.
What Makes Kadence Unique: Kadence’s robust platform is not just about booking desks or rooms. It provides an integrated suite of tools that focuses on the overall workplace experience. By amalgamating insights, automation, and user-centric design.
Key Features:
- Intelligent Desk & Room Booking: Ensures real-time workspace availability, streamlining the booking process.
- Wayfinding & Navigation: Assisting employees in efficiently navigating workspaces, aiding in optimal space utilization.
- Workplace Analytics: Power of data to understand space usage, peak times, and more, surfacing the way for informed decision-making.
- Visitor Management: From pre-registration to check-ins, offers a user-friendly experience for guests, enhancing your company’s professionalism.
Pricing:
Pro: $4 active user monthly
Enterprise: Custom price
#4. Skedda: Hybrid work doesn’t have to be hard work
Overview: A leading online booking and scheduling software, focused especially to spaces of all types. From meeting rooms and coworking spaces to sports venues and studios,
What Makes Skedda Unique: It takes pride in its “self-service” approach. This means users can make bookings themselves without administrative intervention, reducing overhead and enhancing user experience.
Key Features:
- Self-service Bookings: Users can easily make, view, and manage their reservations without needing manual approvals.
- Floor Plans: Visual representation of spaces allows for intuitive booking experiences.
- Conditional Access: Define who can book, when they can book, and how long they can book, offering granular control over space utilization.
- Automated Pricing: Can automatically calculate prices based on booking conditions, streamlining the billing process.
Pricing:
Premium: Starting at $150
#5. Unspot: Tailored Solutions for Workspace Management
Overview: It aims to bridge the gap between employees, facilities, and efficient workspace utilization, offering a suite of tools that drive productivity and improve workplace experiences.
What Makes Unspot Unique: The strength of Unspot lies in its adaptability. Whether it’s a corporate office, a coworking space, or an educational institution, it offers tailored solutions that fit the unique needs of different environments.
Key Features:
- Desk & Room Booking: A user-friendly interface allows for easy bookings, ensuring optimal space utilization.
- Capacity Management: Organizations can easily manage their space capacities, ensuring safety and comfort.
- Integration Capabilities: Integrates with a wide range of third-party tools, ensuring a smooth tech experience for its users.
- Occupancy Analytics: With AI-driven data analytics, it offers insights into space utilization patterns, enabling organizations to adapt and grow.
Pricing:
Medium Business: $5 per user / per month
Big business: Price on request
#6. Robin: Engage and empower your teams with hybrid work
Overview: It offers tools that easily integrate flexibility with productivity, ensuring that organizations can thrive in a hybrid work model.
What Makes Robin Unique: Their emphasis on providing employees with the choice and autonomy to decide how, when, and where they work sets them apart in the market.
Key Features:
- Desk Booking: Robin’s easy-to-use system lets employees book desks on the days they plan to be in the office, ensuring efficient space utilization.
- Room Scheduling: With Robin, booking conference rooms becomes a breeze, facilitating spontaneous collaboration.
- Real-time Office Maps: Interactive office maps provide employees with a real-time view of available spaces, making bookings more intuitive.
- Health & Safety Tools: In response to the pandemic, Robin offers features like touchless check-ins and health questionnaires, ensuring a safe office environment.
- Insights & Analytics: Understand how your office space is being utilized with detailed analytics, helping in optimizing the hybrid work model.
- Seamless Integrations: Robin can easily integrate with popular calendar apps and other enterprise tools, ensuring that employees have a unified platform for all their needs.
Pricing:
Desk and room booking: Starting at $419 per month
#7. YArooms: Tailored Solutions for Modern Hybrid Workspaces
Overview: Ensures that companies can easily navigate the challenges of balancing remote work with in-office collaborations.
What Makes YArooms Unique
- User-Centric Design: Puts the user at the forefront, ensuring ease of use without compromising on functionality.
- Flexibility at its Core: Recognizing the dynamic nature of hybrid work, offers different features, like quick room bookings, ensuring that adaptability is always an option.
Key Features:
- Smart Room Booking: Users can easily book rooms based on availability, size, and equipment needs.
- Occupancy and Space Utilization: Provides detailed insights on which rooms and resources are most used, allowing for better space management decisions.
- Visitor Management: Ensuring that visitors have the resources they require.
- Integrations: Integrates with popular third-party applications such as Outlook, Google Calendar, and LDAP, offering a unified experience.
- Custom Reporting: Businesses can generate tailored reports, ensuring they have the specific data they need to make informed decisions.
Pricing:
Starter: $200 per month
Business: $500 per month
Enterprise: Personalized pricing
#8. Envoy: Shaping the Future of Hybrid Workspaces
Overview: A hybrid work software that not only facilitates desk bookings but also ensures a safe, flexible, and efficient workplace.
What Makes Envoy Unique:
- Safety First: prioritizes health and safety with features like touchless sign-in and health questionnaires.
- Data-Driven Insights: Provides businesses with actionable insights on space utilization, visitor trends, and more, facilitating informed decision-making.
Key Features:
- Envoy Desks: Book your workspace in advance or on-the-fly, ensuring you have the space you need when you need it.
- Envoy Rooms: Room reservations with an user-friendly system that prevents double-bookings and ensures efficient space utilization.
- Envoy Visitors: Enhance the visitor experience with a touchless sign-in system, complete with ID scans, host notifications, and more.
- Integrations: Envoy integrates with third-party applications.
Pricing:
Standard: $109 per location/month
Premium: $329 per location/month
Custom pricing
#9. Officely: Building the Perfect Hybrid Culture
Overview: Provides businesses with the tools they need to optimize both in-office and remote work experiences.
What Makes Officely Unique:
- Holistic Hybrid Approach: It focuses on creating an inclusive hybrid culture where both in-office and remote employees feel engaged and connected.
- Employee Experience First: Ensures that transitioning between remote and in-office work is seamless and enjoyable.
- Data-Driven Decision Making: Enable businesses to make informed decisions about their hybrid models.
Key Features:
- Desk Booking: Easy-to-use desk booking system that ensures employees have the workspace they need when they’re in the office.
- Team Sync: Ensure that teams can coordinate their in-office days for collaborative projects and meetings.
- Visitor Management: Enhancing the visitor experience.
- Integration Capabilities: Integrate with other tools and platforms.
Pricing:
Premium: $2.50 per active employee* per month
#10. OfficeSpace Software: Solutions for Hybrid Work Environments
Overview: Designed for companies navigating the intricacies of today’s hybrid work environments. The software stands out as a holistic solution to the challenges presented by modern workplace dynamics.
What Makes OfficeSpace Unique:
- Holistic Workplace Management: It brings to the table tools for move management, visual directories, and resource tracking, ensuring every aspect of office management is covered.
- Employee Empowerment: Allows employees to have a say in their workspace choices, fostering a stronger sense of ownership and belonging.
- Data-Driven Decision Making: Equips businesses with the insights they need to make informed decisions about space utilization and management.
Key Features:
- Visual Directory: A dynamic graphical representation of the entire office layout, enabling employees to locate spaces, resources, and colleagues efficiently.
- Desk Booking: A versatile system empowering employees to reserve their preferred workspaces, ensuring they have the resources they need when they need them.
- Room Scheduling: An intuitive booking system that ensures optimal utilization of meeting rooms and shared spaces.
- Resource Tracking: A dedicated feature to monitor everything from office chairs ensuring optimal resource availability and maintenance.
Pricing: information not available, request on their website.
Conclusion
Transitioning to Archie for hybrid workplace management is both smooth and intuitive, making it an ideal solution for businesses seeking to enhance their operations without the hassle. specifically for the coworking industry, Archie simplifies complex processes by integrating essential tools into one easy-to-use platform. It’s designed to accommodate coworking spaces of all sizes, ensuring an easy to go migration that boosts efficiency, improves user experience, and encourages growth. With Archie, upgrading your management system becomes a straightforward step towards embracing a more flexible and efficient workplace model.
