SwipedOn is one of the most popular visitor management systems for small and mid-sized workplaces: it’s simple, affordable, and covers all the basic features.
That said, some organizations need more. Maybe you want deeper security controls, more integrations, stronger branding options, or a system that goes beyond visitor check-ins to cover employees, desks, or meeting rooms, too?
The good news is that there are plenty of SwipedOn alternatives worth considering. In this guide, we’ll look at five of the best SwipedOn alternatives: Archie, Greetly, Vizitor, Envoy, and The Receptionist, and break down how they compare on features, pricing, and best-fit use cases.
Guide to the best SwipedOn alternatives
SwipedOn software overview
SwipedOn is a simple, budget-friendly visitor management system that covers the essentials. Small and mid-sized teams, coworking spaces, and schools like it because it replaces paper logbooks with a clean, professional digital check-in that is easy to set up.
Key features of SwipedOn
- Unlimited visitor sign-ins and employee entries
- Works on iPad and Android tablets, plus QR code check-in on phones
- Instant host notifications by email, Slack, or Teams (SMS available as an add-on)
- Contactless check-in with QR codes
- Pre-registration and bulk invites (add-on)
- Custom visitor categories and sign-in flows
- Visitor photos and ID badge printing
- Digital agreements with e-signatures for NDAs and safety policies
- Screening questions with allow or deny rules
- Remembers returning visitors for faster check-in
- Delivery management module (add-on)
- Evacuation mode with real-time roll call
- Manage multiple locations from one account
- Custom admin roles and permissions
- Directory sync with Microsoft Active Directory, plus SSO for Microsoft and Google
- Choice of data hosting region and automatic anonymization for privacy
- Basic reporting for visitor history, peak times, and CSV exports
💡 Standout feature: Employee in–out board with optional geo-fenced auto sign-in and sign-out doubles as a quick roll-call tool during evacuations, so you can see who is on site at a glance.
SwipedOn pricing plans
- Standard: about $55 per location per month (billed annually). Includes unlimited visitors, one device or QR station, photos, badges, agreements, and notifications.
- Premium: about $109 per location per month. Adds unlimited devices, SMS notifications, entry approvals, and extra admin tools.
- Enterprise: about $169 per location per month. Adds custom workflows, SSO, data anonymization, and priority support.
Add-ons like delivery management and visitor pre-boarding are available. A 14-day free trial is included for all plans.
What’s great about SwipedOn
SwipedOn is easy to launch and simple to run day to day. Guests move through check-in quickly, and hosts get notified right away. It works on both iPad and Android, so you can use the hardware you already have. Pricing is straightforward and fair, which makes it a strong pick for smaller teams and growing companies that want a reliable system without extra complexity.
Why you might want to consider a SwipedOn alternative
Some organizations need more control and deeper analytics than SwipedOn offers. If you require features like advanced watchlists, government ID scanning, tight access control integrations, or detailed reporting across many sites, you may outgrow the platform. Teams that want a combined workplace suite with desks, rooms, and richer automation may also prefer a broader tool.
What’s the best SwipedOn alternative?
There are quite a few SwipedOn alternatives to consider. You can start with the comparison table for a quick snapshot of the best visitor management software, and then jump into the detailed reviews to see visitor system features, strengths, trade-offs, pricing, and ideal use cases for each option.
SwipedOn alternative #1: Archie
Archie is more than a visitor sign-in tool. It is a full workplace platform that brings visitor registration, desk and room booking, and occupancy tracking together in one place. The interface is clean and modern, and the visitor workflows are highly automated, which makes it a good fit for mid to large organizations that want to simplify guest check-ins and everyday office use. It is popular with enterprises, hybrid offices, and flexible workspaces.
Key features of Archie
- Unlimited visitors
- Works on iPad and Android tablets, no proprietary hardware required
- Pre-registration and walk-ins
- Instant host notifications by email, Slack, Teams, or SMS
- Touchless check-in with QR codes
- Automatic visitor check-out
- Custom flows by visitor type, such as contractors vs guests
- Custom visitor forms to capture the right data
- Visitor photos during sign-in
- Custom welcome screen on the visitor management kiosk or tablet
- Consistent branding across the app, emails, and badges
- Expiring badges for added security
- Contract and document management inside Archie
- Add NDAs, waivers, or policies to the sign-in flow
- Use different documents for different visit types
- Live list of people on site
- Targeted alerts to people who are currently in the building
- Custom emergency messages by email, push, or SMS
- Evacuation roll call and reports
- Visitor log in real time with expected visitors by date
- Historical logs for audits and compliance
- Dashboards across all locations
- CSV export for analysis
- Integrations: Microsoft Teams, Slack, Zapier, SSO, SCIM, door access control systems such as Kisi, Brivo, or SALTO, automatic guest Wi-Fi, open API, and webhooks
- Migration support and fast-tracked features for larger accounts
💡 Standout feature: Archie includes native e-signature and document management. Visitors can sign NDAs, waivers, or policies during check-in, and you can store or email the documents and tailor them by visit type.
Archie pricing
Pricing is modular, so you pay for what you need. Visitor management starts at $109 per location per month and includes unlimited check-ins. Pro and Enterprise tiers add advanced integrations, SSO, SCIM, and white-glove onboarding. A free trial is available, and most teams start with a short demo to get set up.
How Archie compares to SwipedOn
Archie and SwipedOn both cover the essentials: visitor check-in, photos, badges, and fast host notifications. The big difference is depth and scale. Archie gives admins very fine control over each step of the visitor journey and connects deeply with other workplace systems such as access control, Wi-Fi, SSO, and SCIM. It is designed for teams that want to automate more of the process and standardize across many locations.
SwipedOn focuses on simplicity and value. It is quick to roll out, easy for guests to use, and priced well for small and mid-sized offices. If you need broader workplace features in one platform and stronger automation, Archie is often the better choice. If you want a straightforward, budget-friendly check-in, SwipedOn is a good fit.
SwipedOn alternative #2: Greetly
Greetly is a cloud-based visitor management system known for two things: it’s affordable and it’s very customizable. Small and mid-sized companies, coworking spaces, and property managers pick it because it delivers a polished check-in experience without a big price tag.
Key features of Greetly
- Unlimited visitor and employee check-ins
- Touchless check-in (QR and mobile)
- Pre-registration from the admin console or calendar invites
- Notifications by voice call, text, and email, plus Slack, Teams, and Google Chat
- Multilingual check-in (any language)
- Custom workflows by visitor type with custom fields and data capture
- Full branding across screens, notifications, and badges
- Integrations: Active Directory, Azure AD, Google Workspace, Microsoft Teams, Slack, Zapier
- Health and safety screening and contact tracing
- Visitor photos and e-signatures for NDAs and policies
- Internal watchlist checks
- Emergency alerts, evacuation roll call, and safety log
- 365-day visitor log with real-time data, photos, and signed documents
💡 Standout feature: Advanced Check-Out can automatically sign visitors out after a set time or send them a reminder if they forget.
Greetly pricing
- Essential: $99 per month (billed annually). Unlimited check-ins and hosts, notifications, and basic branding.
- Pro: $159 per month (billed annually). Adds badge printing, two-way SMS, and ID scanning.
Both plans support multiple visitor types and workflows. You can use Greetly across locations under one account. A free trial is available.
How Greetly compares to SwipedOn
Greetly and SwipedOn both deliver clean, friendly check-ins with the core features you expect: host alerts, photos, badges, and digital agreements. The main difference is focus.
Greetly leans into customization. You can build detailed, branded workflows for different visitor types and fine-tune wording, fields, and steps. It runs on iPad and Android, and you can offer touchless sign-in on a visitor’s phone. If you want your front desk to feel fully tailored and on-brand, Greetly is a strong choice.
SwipedOn keeps things simple and budget-friendly. It is quick to roll out, easy for guests to use, and supports both iPad and Android tablets. It does not go as deep on advanced security or analytics, but it delivers a straightforward, reliable experience that suits most small and mid-sized offices.
Many larger organizations use SwipedOn in branch offices, schools, and lower-risk sites, while picking Greetly when they need more tailored workflows and branding.
SwipedOn alternative #3: Vizitor
Vizitor is a newer visitor management system. The main appeal is affordability combined with modern, mobile-friendly features. It is especially popular among smaller businesses and growing offices that want a quick and low-cost way to manage guests. Despite being budget-friendly, it still covers most of the essentials you would expect from a visitor system and even adds a few advanced tools in higher plans.
Key features of Vizitor
- Contactless visitor check-in via QR codes
- Host notifications by email, push, or SMS
- Pre-registration of visitors through invite links or passes
- Multilingual support and full branding (logos, colors, custom fields)
- Custom forms, digital agreements, and NDA signing (Premium and up)
- Photo capture, QR sign-ins, and support for offline check-in
- Badge options: e-badges for all plans, physical badge printing, and custom designs in Premium and Enterprise
- Visitor dashboard with real-time logs, CSV exports, and analytics
- Mobile app for employees to view and approve visitors in real time
- Employee attendance and “Vizitor Pass” for touchless employee sign-in
- Security features: blacklisting, evacuation alerts, and overstay/outstay alerts in Enterprise
- Integrations: Slack, Google Directory (Premium+), with APIs and webhooks for Enterprise
- Multi-location and multi-device management in higher tiers
💡 Standout feature: Employees can use the mobile app to approve visitors, sign themselves in without touching a screen, and manage visitor lists from their phones.
Vizitor pricing
Vizitor is one of the most affordable systems on the market:
- Starter: $45/month for 300 check-ins (1 device, up to 50 employees)
- Premium: $90/month for 1,000 check-ins (2 devices, up to 200 employees)
- Enterprise: Custom pricing with unlimited visits, devices, and employees
All plans include a 10-day free trial and annual billing discounts.
How Vizitor compares to SwipedOn
Vizitor and SwipedOn overlap heavily on the basics: both offer fast, user-friendly visitor sign-in, QR code check-in, pre-registration, photos, digital agreements, badge printing, and multilingual support. Both also run on iPad or Android tablets, so offices are not locked into Apple hardware.
Where Vizitor stands out is its low price and its strong emphasis on touchless check-ins. Even its Starter plan provides mobile QR check-in, offline support, and a visitor dashboard. For safety-focused workplaces, its Enterprise features like evacuation alerts, blacklists, and overstay alerts give it extra appeal. It also folds in employee attendance and approvals, so staff can use the Vizitor app to manage both themselves and their guests.
SwipedOn, however, is the more established and mature platform. It offers broader integrations (Slack, Teams, Outlook, Google Workspace), global 24/5 support, and additional workplace modules such as delivery management and employee in/out tracking with its Pocket app. Larger enterprises may prefer SwipedOn’s proven track record and deeper integration ecosystem.
SwipedOn alternative #4: Envoy
Envoy is one of the most well-known visitor management platforms. It runs on an iPad kiosk and replaces paper sign-in books with a fast, modern check-in. It is especially popular with mid-sized and enterprise teams that want a smooth visitor experience and strong security.
Key features of Envoy
- Unlimited visitor sign-ins
- Automatic host notifications
- Custom sign-in fields and flows by visitor type
- Custom welcome screens with images or video
- Recognizes returning and expected visitors
- Views for past, current, and expected visitors
- Real-time invite log to predict busy days
- Manual sign-in option
- Pre-registration from email or calendar invites
- Group sign-in and “plus ones”
- Automatic badge printing, including photos
- Facial recognition to auto-check in returning visitors
- On-screen NDAs, waivers, and policy signing
- File storage integrations for documents (Dropbox, DocuSign, Box)
- Visitor watchlists and blocklists
- ID scanning and checks against restricted party lists
- Admin approval workflows for certain invites
- Broad integrations: Slack, Teams, Google Chat; Google Workspace and Outlook; access control systems like Lenel, Kisi, Brivo; Wi-Fi provisioning; Zapier and API
- iPad required for the kiosk (no proprietary hardware)
💡 Standout feature: Virtual Front Desk lets a receptionist greet visitors remotely over video right from the kiosk.
Envoy pricing
- Free plan with basic check-ins and host alerts.
- Standard: about $109 per location per month (billed annually). Adds badges and document signing.
- Premium: about $329 per location per month (billed annually). Adds custom branding, visitor photos, more integrations, and analytics.
How Envoy compares to SwipedOn
Envoy is often a better choice for larger offices because it looks polished and covers a very deep feature set. It handles everything you would expect, like instant notifications, badge printing, visitor photos, and NDA signing. It also adds high-security options such as watchlists, ID scanning, and facial recognition for returning visitors. The integration library is wide. You can connect to access control, calendar tools, file storage, and more. For companies with complex workflows and strict compliance, this can save a lot of custom work.
SwipedOn covers the essentials very well and is easier on the budget. It supports iPad and Android, so the hardware is more flexible. Setup is fast, the admin tools are simple, and pricing is straightforward. For most mid-sized offices, SwipedOn delivers a clean, reliable check-in with the features they use every day.
SwipedOn alternative #5: The Receptionist
The Receptionist is one of the longest-running visitor check-in apps for iPad. It keeps sign-ins fast and stress-free with clear, button-based flows you can tailor to your office. Small and mid-sized workplaces like it because setup is quick, two-way messaging keeps guests informed, and the team behind the software is known for offering quality support.
Key features of The Receptionist
- Unlimited visitor sign-ins and unlimited devices per location
- Button-based workflows per visitor type (Delivery, Interviewee, Client)
- Instant host alerts by email, SMS, Slack, or Microsoft Teams
- Two-way messages so hosts can reply and show updates on the iPad
- Visitor photos and optional ID capture
- Custom badge printing with a drag-and-drop designer (photos on badges if you want)
- Pre-registration for individuals and groups, with QR code check-in
- Contactless mobile check-in via QR scan
- Digital agreements with signature capture (NDAs, safety policies)
- Multilingual check-in
- Auto check-out and check-out reminders
- Delivery notifications with pickup logging
- Cloud visitor log, searchable reports, CSV exports, simple dashboards
- Emergency tools: broadcast SMS alerts, live evacuation lists, real-time dashboard
- Integrations: Slack, Teams, Zapier, webhooks, Google Drive, Dropbox, Active Directory (via API)
- Branding for logos, colors, welcome text, and multi-tenant setups
- “Receptionist in a Box” hardware bundle for plug-and-play rollout
💡 Standout feature: Friendly, fast “Radical Support®” that makes setup and daily use smooth.
The Receptionist pricing
Pricing is per location, based on how many employees are in your directory. Every plan includes all features, unlimited devices, and unlimited visitor sign-ins:
- Basic: $60/month (up to 24 employees)
- Premium: $114/month (25–49 employees)
- Pro: $210/month (50–99 employees)
- Executive: $360/month (100+ employees)
- Enterprise: Custom for 5+ locations
Annual billing offers discounts. Hardware is separate (but included in the “Receptionist in a Box” bundle).
How The Receptionist compares to SwipedOn
Both tools cover the essentials very well. Each one lets visitors sign in on a tablet, sends instant host alerts, captures photos and signatures, prints badges, and stores everything in a cloud log. The big differences come down to platform choice, depth, and pricing model.
The Receptionist focuses on the iPad and on keeping things simple. Workflows are easy to set up with on-screen buttons, and two-way messaging is built in so guests get clear updates while they wait. Support is a highlight, which helps teams go live quickly and stay confident day to day.
SwipedOn aims for simplicity too, but it also supports Android tablets and offers more workplace add-ons, like an employee in-out board and optional delivery management. SwipedOn’s plans include unlimited employees and visitors at each location, which often makes it more cost-effective at scale.
If you already use iPads and want a straightforward visitor tool with great support and two-way messaging, The Receptionist is a strong pick.
What to consider when choosing a SwipedOn alternative
- Security needs. Do you only need basic check-ins and badges, or do you also need watchlists, ID scanning, and clear audit trails?
- Customization and branding. How much do you want to tailor the flow, screens, languages, and notifications to match your brand?
- Hardware. Will you use iPads, or do you want Android or a web kiosk too? Do you need to keep your current printers or stands?
- Integrations. What should it connect to? Think calendars, Slack or Teams, SSO or SCIM, access control, Wi-Fi, and CRMs.
- Multi-location scale. Are you managing one lobby or several sites? Do you need centralized settings and a global dashboard?
- Admin effort. Do you prefer a simple “set it and forget it” setup, or do you want deeper controls and advanced workflows?
- Support and onboarding. Do you want hands-on setup and training, or are you comfortable with self-serve help guides?
- Reporting. Is a basic visitor log enough, or do you need analytics, scheduled exports, and visitor policy reports?
- Compliance. Any industry or regional requirements to meet, such as data retention rules, NDA workflows, evacuation lists, or visitor approvals?
- Budget. Look at visitor software pricing along with any tablet, stand, or printer costs.
Chances are, Archie will be on your shortlist. It’s the best SwipedOn alternative for most workplaces that want a modern visitor system with desk and room booking, strong integrations, and simple automation. It runs on iPad and Android, scales across locations, and gives you more control over workflows without adding complexity. If you want more than basic check-ins while keeping setup straightforward, Archie is a great pick.
Find out for yourself:
Article sources:
- Review sites (G2, Capterra)
- Archie’s product research
- Competitor website analysis
Berenika Teter
Archie's Content Manager, fueled by filter coffee and a love for remote work. When she’s not writing about coworking spaces and hybrid workplaces, you can probably find her exploring one.
