Office hoteling can be an excellent idea for coworking spaces that want to increase their revenue. Hoteling has become quite popular and has been a significant factor in many coworking spaces’ productivity, flexibility, and efficiency. Therefore, it is essential to understand hoteling in the workplace to be able to implement it.
What is hoteling in the workplace?
In simple terms, office hoteling eliminates assigned seating and implements a dynamic system of booking rooms and desks. Instead of allowing clients to constantly choose where they are going to do their work in your coworking space, through office hoteling, they will be able to take the space that is available at the time of their booking.
Office hoteling started as a result of increased worker mobility which happened with the help of the advancement made in technology, especially mobile technology. As more companies became more flexible, hoteling became the obvious choice for many of them.
Office hoteling can be an excellent option for coworking spaces and can benefit in various ways. Still, before diving into it, it’s crucial to understand how hoteling works and how to implement it.
How does hoteling work?
Hoteling works much like a regular hotel stay and check-in. An employee will ask the admin to book a room or desk for them when they need it, and the admin will do so with any desks or rooms that are available. Once the booking is confirmed, the employee will come in and check themselves in, go to the space assigned for them and do their work.
This way, instead of having one desk or office that is their own, they will instead be able to book whatever is available, much like a hotel room. Hoteling is a reservation-based unassigned seating model, meaning that employees or clients will need to book the workspace before they come in.
- Members make a reservation either through the admin or through the system.
- They are offered a few options for spaces based on their needs and what is available.
- The member chooses a space and the reservation is confirmed.
- Member is emailed with the information and the system is updated with the new reservation.
- The member comes to the space during their reserved time and checks in.
What are the benefits of hoteling?
It is clear that office hoteling is an idea that can highly benefit a coworking space’s revenue and flexibility, but how exactly can it do that? Below we’ve highlighted some benefits your coworking space can experience by implementing office hoteling.
1. More demand
By giving people a desk or room that is available the day of rather than assigning them a space, it reduces the number of spaces that are constantly unavailable and opens up more of them to more people. Office and desk hoteling can mean that more spaces will be open for more people to come in and use them, causing an increase in demand for them.
Rather than letting empty desks go to waste, desk hoteling also gives off an image of professionalism and smooth operations with constant demand. This paints your coworking space in a very positive light for any new or potential clients.
2. Better planning
By implementing desk and office hoteling, you will be able to understand the demands of your space more and plan better for future outcomes. Using a coworking management software, you will be able to plan visits in advance, and also see analytics of your space and how it is being used.
You can use the data your coworking management software has found, such as the percentage of desk occupancy per day, and peak hours, and understand your space’s limitations. In addition, it can also give you insight into what is good about your space and how you can optimize it for every situation.
Instead of increasing the number of desks or office spaces you have to accommodate more people with assigned seating, office hoteling can help you create an environment where all your desks and spaces can be used interchangeably by everyone, meaning that you maximize the use of your space as well as increase revenue as much as you can.
This means that not only will you save on more office space, but you will also have more room for more people who don’t need the office on a daily basis.
4. More resources for everyone
Another great benefit of office hoteling is that it will increase the number of resources for everyone in your space. In a coworking space, it is important that every resource gets used. In-office hoteling, instead of resources such as computers, rooms with amenities, and desk areas with amenities being assigned to specific people and being unused half the time, it is better to allow people to come into spaces that are readily available and make all the resources be used as much as possible by as many people as possible.
Not only will this be good for your coworking space financially, but it will also keep your members happy, as they will be almost guaranteed to have resources ready at their disposal without the worry of things being occupied.
Office hoteling can be a fantastic way to make your coworking space more efficient and resourceful. Optimizing your coworking space to allow people to sit wherever is available will increase your revenue and your reputability.