Visitor management systems have different price tags, from free basic plans to feature-packed options for larger businesses. The final cost usually depends on your organization’s size, number of locations, and the features or hardware you might need. Yet, choosing the right system for your office might feel a little overwhelming.
To make things easier, this guide breaks down the top visitor management system pricing plans to help you find the perfect fit, whether you’re after a budget-friendly solution or something more advanced.
Let’s get the basics out of the way first:
Guide to visitor management pricing
What is a visitor management system?
A visitor management system is a great tool to keep your workplace secure, organized, and running efficiently. It offers a range of benefits, but essentially, it makes managing visitors easy by helping you:
- Schedule office visits,
- Automate check-ins for a smoother experience,
- Reduce guest wait times,
- Instantly notify hosts when their visitors arrive,
- Keep accurate records of everyone coming and going,
- Stay on top of regulations and visitor policies.
Forget outdated sign-in sheets and manual processes—visitor management systems make handling office visitors faster and more efficient. But, to set one up, you’ll usually need a tablet or touchscreen for check-ins, a computer to manage visitor logs and settings, and a Wi-Fi connection for cloud-based systems.
You can also choose to upgrade your visitor management system with tools like badge printers for visitor IDs, QR code scanners for quick check-ins, and cameras for ID verification. Adding access control devices, like badge readers, or extras like visitor kiosk stands and thermal scanners can make check-ins even easier and more convenient for guests. Of course, these additions come with extra costs, which leads us to the next point:
How much does a visitor management system cost?
Visitor management systems typically cost between $29 and $350 (or more) per location each month. They can be standalone tools or bundled as add-ons with hybrid office solutions, depending on the features you need.
Here’s a quick breakdown to give you an idea of what to expect:
Free visitor management systems
- Price: $0
- Good for: Smaller offices with a few visitors a day that don’t need many features.
- Features: Most free plans cover essentials like visitor sign-ins, basic visitor logs, and host notifications. These plans often cap the number of visitors or check-ins you can manage each month, though.
A free visitor management system plan is great for smaller needs, but as your visitor numbers grow or you need advanced features like integrations, analytics, or extra security, upgrading to a paid plan might be worth it. Trying out a free plan is also a smart way to see if a visitor management system is the right fit before committing to a paid version.
Basic visitor management system pricing plans
- Price: Around $30–$100/month per location.
- Good for: Small businesses with simple needs, like tracking visitors and sending basic notifications.
- Features: Standard check-ins, visitor logs, host alerts, and touchless sign-in options.
Mid-tier visitor management system pricing plans
- Price: About $100–$300/month per location.
- Good for: Medium-sized businesses looking for more control and customization.
- Features: Usually include badge printing, branded check-ins, visitor approvals, and more advanced software integrations.
Premium or enterprise visitor management system pricing plans
- Price: $300+/month per location or custom pricing for big businesses.
- Good for: Companies that need advanced security and compliance tools.
- Features: Includes options like access control, emergency alerts, SSO, and custom workflows.
Visitor management hardware
The cost of visitor management hardware depends on what you need, but here’s a rough idea:
- iPads, tablets, or touchscreen devices: $200–$800 each, depending on the brand and features.
- Badge printers: $100–$500, with some high-end models costing more.
- QR code or ID scanners: $50–$300, depending on the type and functionality.
- Kiosk stands or mounts: $100–$300 for basic models; premium options may cost more.
- Cameras for ID verification: $50–$200 for basic webcams, or more for advanced security cameras.
- Access control devices: $500–$2,000, depending on the system and level of integration.
💰 The total cost of a visitor management system depends on the number of locations you manage, the number of visitors you expect, and the features and hardware you need. Some companies charge extra for setup, custom branding, or add-ons like mobile apps and badge printers. Others might include hardware in their plans to make setup easier.
Watch out for features that are only available in more expensive plans. Before buying a system, make sure it is compatible with your workplace and meets all your needs.
Best visitor management systems price — comparison
For a similar range of features, here’s what you might expect to pay with different visitor management system providers:
Visitor management system price: Archie
Archie’s visitor management system is priced at $159 per location per month and offers a range of features to streamline and improve the visitor experience:
- Guests can pre-register to speed up check-ins and minimize wait times, while the contactless QR code option provides a modern, touch-free way to sign in.
- Comprehensive visitor logs ensure security and make it easy to track guest activity.
- Hosts receive automatic notifications as soon as their guests arrive, keeping everyone informed.
- Additionally, Archie integrates seamlessly with tools like access control systems, Wi-Fi, and SSO, making it a powerful and efficient solution for managing visitors.
Heads up: Archie is more than just a visitor check-in tool—it’s a complete workspace management system that makes running your office easier. You can use the visitor management system on its own, but it shines when paired with Archie’s workplace management suite. Plus, there’s a free trial to try it out before committing.
Visitor management system price: Envoy
Envoy offers pricing plans to suit a variety of workplace needs:
- The Basic Plan is free and ideal for small workplaces with simple visitor management requirements, including unlimited visitors and host notifications.
- The Standard Plan costs $109 per location per month (billed annually) and adds features like badge printing and legal document handling, making it perfect for businesses that want to make a great first impression.
- The Premium Plan, priced at $329 per location per month (billed annually), includes everything in Standard, along with advanced features like custom branding, visitor photos, analytics, SSO, and directory integrations for a more professional and data-driven approach.
- For workplaces needing advanced security and compliance, the Enterprise Plan offers all Premium features plus block lists, ID scanning, Wi-Fi and access control integrations, auto-scheduled visitor reports, and multi-channel emergency notifications, with custom pricing available.
Visitor management system price: Skedda
Visitor management is an add-on to Skedda and seamlessly complements its other features, making it a good choice for hybrid offices. The visitor management module costs $99 per month, billed per “space,” and visitor management is available as an additional option. There’s also a free trial to explore its features before committing.
Visitor management system price: SwipedOn
SwipedOn offers various visitor management system pricing options:
- The Standard Plan ($55 per location/month, billed annually) is great for small businesses looking to simplify their visitor management. It includes unlimited employees and visitors, one device or QR code, visitor photos, badge printing, digital agreements, and Slack or Teams notifications.
- The Premium Plan ($109 per location/month, billed annually) takes it up a notch with unlimited devices, visitor approvals, remote working support, delivery management, and SMS notifications, making it ideal for businesses needing more control and visibility.
- For workplaces with stricter safety and compliance requirements, the Enterprise Plan ($169 per location/month, billed annually) adds advanced features like customizable visitor flows, employee directory integrations, data anonymization, priority support, and a dedicated account manager.
Some features, like Delivery management and Visitor Preboarding, are priced separately.
Visitor management system price: iLobby
iLobby offers an all-in-one visitor and contractor management system designed to boost safety, compliance, and security:
- The Corporate Plan starts at $199/month and comes with everything you need to get started, including a 10.9″ iPad with Mobile Device Management (MDM) software, a secure anti-theft mounting bracket, and pre-configured hardware and software for easy setup. It supports unlimited users, visitors, and sign-ins and includes features like real-time notifications via SMS, email, or call, a mobile app for remote access, Active Directory integration, Single Sign-On (SSO), and secure hosting on Microsoft Azure.
- For additional functionality like touchless sign-in, pre-registration workflows, or badge printing, plans start at $275/month. Ongoing support, including hardware repairs and training, is included to ensure your system runs smoothly.
Visitor management system price: Greetly
Greetly keeps visitor management simple with clear pricing and no hidden fees. Every plan includes unlimited users, check-ins, and notifications:
- The Essential Plan costs $99/month (billed annually) and is ideal for businesses wanting a straightforward, reliable check-in system.
- For organizations with more advanced needs, the Pro Plan is $159/month (billed annually) and adds features like visitor badge printing, two-way texting, and ID scanning. Both plans are easy to use and packed with features to meet various business needs.
Visitor management system price: Joan
Joan makes visitor management simple with flexible pricing plans:
- The free visitor management system lets you try out all the features of the Professional package for 30 days, giving you a risk-free way to see if it’s the right fit.
- The Professional Plan costs $109 per building/month for ongoing use (or $99 when billed annually at $1188). This plan boosts security and streamlines visitor check-ins with features like a real-time visitor log, customizable branding, badge printing, digital document signing, multilingual check-in options, and instant notifications for hosts and visitors. It’s designed to create a smooth and professional experience for everyone.
Visitor management system price: Eden
Eden offers different visitor management plans to suit businesses of all sizes:
- The Accelerate Plan, priced at $89 per month per location (billed annually), covers all the essentials, including employee registration, custom kiosk branding, Slack and Teams integration, NDA management, badge printing, and touchless sign-in.
- For more advanced needs, the Scale Plan costs $179 per month per location (billed annually) and adds features like visitor photos, custom forms, file storage integrations, employee directory syncing, and Single Sign-On (SSO).
- The Enterprise Plan includes everything in Scale plus custom integrations for businesses with specific requirements, with pricing tailored to your needs.
Things to consider before buying a visitor management system
Before you choose a visitor management system, take a close look at what’s included in the price. Some plans may look affordable but come with limited features. At the same time, essential tools like analytics, badge printing, or data exports might only be available with pricier plans or as add-ons. Make sure you understand the full cost over time and check for hidden fees.
Here’s an example:
- iLobby includes SSO in its standard plan, which is rare and usually only found in higher tiers with other systems. Oddly, badge printing is only available in its Premium plan, even though most systems offer that feature right from the start.
- With Envoy, you’ll need to upgrade to the Premium plan to unlock tools like visitor analytics, Slack integration, and custom branding. If you need features like door access or Wi-Fi integration, those are only available in the Enterprise plan, which can get pricey.
- Eden offers many key features, like visitor photos and badge printing, in its Premium plan, which makes it more accessible than some competitors. However, it doesn’t include Wi-Fi integration, which could be a downside for some workplaces.
- With Archie, all features—like visitor photos, badge printing, visitor analytics, Slack integration, and SSO—are included. There are no hidden costs or premium upgrades needed, which makes it super straightforward and budget-friendly.
Make sure that the system you pick has everything you need upfront, without unexpected costs. Here are some questions to guide your decision-making process:
- How many visitors do you typically have each week or month?
- What types of visitors do you receive (e.g., contractors, carriers, clients, job candidates)?
- Do you need different check-in workflows for different visitor types?
- Do you need to track visitors during their stay or perform screenings beforehand?
- Should you invest in visitor badge printing?
- Would sending emergency alerts or messages to visitors be helpful?
- Do you need visitors to sign documents like NDAs or visitor policies?
- What integrations (e.g., access control systems, Slack, Teams) do you require?
Answering these questions will help you find a visitor management solution that meets your needs and fits seamlessly into your workplace.
If you’re looking for a reliable visitor management option, though, Archie is a great pick. It’s an all-in-one solution with all features included in the standard plan—there are no hidden fees for advanced tools. The only optional extra is a custom-branded mobile app, which is a unique feature of Archie. With its transparent pricing, Archie is often 30–50% cheaper than similar systems, making it a smart choice for businesses of any size.
Article sources:
- Archie’s product research
- Competitor website analysis
Berenika Teter
Archie's Content Manager, fueled by filter coffee and a love for remote work. When she’s not writing about coworking spaces and hybrid workplaces, you can probably find her exploring one.
