Wondering if there’s a better option out there than OfficeRnD? If you’re running a coworking space or managing a hybrid office, the right software can make a big difference in how smoothly everything runs. So, is it worth exploring OfficeRnD alternatives? Let’s find out.
What is OfficeRnD?
OfficeRnD is best known for its software that helps manage coworking spaces, but it actually has two main products designed for different types of workplaces:
- OfficeRnD Flex for coworking spaces and shared offices;
- OfficeRnD Workplace for companies with hybrid work models.
In both cases, OfficeRnD offers desk and room booking, workspace analytics, and third-party integrations—like access control systems, calendars, communication apps, and printers—along with some more specialized features that we’re about to discuss in more detail.
Key features of OfficeRnD Flex
- Room & desk booking: Members can book meeting rooms or desks anytime through a mobile app or website.
- Floor plan view: See your space layout and let members book spots right from the map.
- Managing memberships: Easily set up different plans for your members and handle sign-ups, upgrades, or cancellations.
- Automatic billing: OfficeRnD takes care of billing and payments for you.
- Guest check-ins: Track who’s visiting, send guest invites, and check them in easily.
- Community engagement: Post announcements, list members in a directory, and promote events.
- Coworking space analytics: See how your space is being used, how much money you’re making, and more.
Key features of OfficeRnD Workplace
- Desk and room booking: Team members can book desks and rooms for the days they’ll be in the office.
- Interactive floor plans: Let people find and book desks by clicking right on a map of the office.
- Team schedules: See who’s working in the office and when.
- Office attendance: Track employees’ presence with check-ins.
- Custom policies: Create custom hybrid work & booking policies for your team’s office days.
- Office usage insights: Track how often your desks and rooms are being used.
OfficeRnD integrations
💬 Communication & calendars
🔐 Security & Wi-Fi
- Kisi
- Brivo
- SALTO KS
- Okta
- IronWiFi
💰 Payments & invoicing
- QuickBooks
- Xero
- Stripe
- GoCardless
…And plenty more third-party tools, either natively or with Zapier.
How much does OfficeRnD cost?
Here’s a simple breakdown of OfficeRnD pricing:
1. OfficeRnD Flex (for coworking spaces) starts at $165/month and includes:
- 1 location
- Up to 100 members
- Core features like meeting room bookings, billing, contracts, and member management
- Access to a member portal and basic analytics
Add-ons (like visitor management or branded mobile app) cost extra. If you run a larger space or have more members, you should reach out to OfficeRnD for a custom quote.
2. OfficeRnD Workplace (for hybrid offices) starts at $99/month and includes:
- Up to 150 users
- Desk booking (hot desks, assigned desks, etc.)
- Room scheduling
- Floor plan management
- Web and mobile apps for employees
If your company is bigger or needs more advanced features (like SSO, advanced analytics, or specific integrations), OfficeRnD has higher-tier plans with custom pricing.
OfficeRnD reviews
Most users like OfficeRnD because it’s packed with features that help keep everything organized in a coworking or hybrid space. The customer support is generally good, and the platform saves a lot of time on daily tasks.
That said, mobile bugs and integration hiccups are still a problem for some people, and support can be hit or miss, depending on the issue. Compared to other systems, OfficeRnD can also be complex to set up and use. If mobile access or specific integrations are really important to you, it might be worth testing those first during a trial.
✅ Advanced features. Users appreciate that OfficeRnD has everything in one place—desk booking, billing, contracts, reports, and more. If you’re running a coworking space or hybrid office, you don’t need 10 different tools. This one covers quite a lot.
✅ Customer support is helpful. Many reviews mention that the support team is quick and friendly. Especially during setup, the OfficeRnD team is good at walking you through things and helping you get started.
❌ OfficeRnD is complex. OfficeRnD is not the most intuitive software out there. It offers many features, but its complexity can overwhelm some users. Onboarding is time-consuming and expensive (up to 10 hours).
❌ Mobile app could be better. A few users said that the mobile experience needs improvement. Some mentioned bugs when trying to book a room or make a purchase through the app. While the desktop version works well, the mobile side can sometimes be frustrating.
❌ Integration issues. Some people had trouble connecting OfficeRnD with tools like QuickBooks or Iron WiFi.
OfficeRnD support
Most people say that OfficeRnD has excellent customer support. Users love how friendly and quick to respond the team is, especially during the setup process. If you’re new to the platform, they’ll walk you through everything step by step. There’s also a helpful library of guides and tutorials if you like figuring things out on your own.
That said, a few users have mentioned slow response times when dealing with bigger problems, like billing or technical bugs. Some also said that if you’re in a different time zone (outside of Europe or the U.S.), you might wait a bit longer to hear back. Overall, most people are happy with the support, but if you think you’ll need quick help often, it might be a good idea to ask about response times during your trial.
Why look for OfficeRnD alternatives
OfficeRnD is a great tool with lots of useful features, but it’s not the best fit for everyone. Some teams find it a bit too expensive, especially if they’re just starting out or have a small space. Others feel the mobile app could be better or have had trouble with integrations not working smoothly.
If you’re looking for something more affordable, easier to use and set up, or with a better mobile experience, it might be worth checking out OfficeRnD alternatives to see what works best for you.
The best OfficeRnD alternatives
When looking for the best alternatives to OfficeRnD, I focused on things that really matter—how easy the software is to use, what features it offers, how much it costs, how well it grows with your team, and what users say on sites like G2 and Capterra.
Each platform was rated based on the following:
- Ease of use (20%) – How simple and intuitive it feels;
- Features (25%) – Tools like desk booking, room reservations, and analytics;
- Pricing & value (20%) – What you get for the price (per user or per resource);
- Scalability (15%) – How well it handles space growth;
- Support & reliability (20%) – How reliable the platform is and how helpful the support team can be.
Based on all of this, here are my top picks.
🏅 Top 3 OfficeRnD Flex alternatives
- Archie
- Nexudus
- Optix
🏅 Top 3 OfficeRnD Workplace alternatives
- Archie
- OfficeSpace
- Robin
Archie
🏆 Our rating: 9/10
Archie is the best OfficeRnD alternative for booking desks, reserving meeting rooms, and managing visitors. If you’re looking for an easy and affordable way to manage your coworking or hybrid office space, Archie is likely to be a better fit.
Key features of Archie
While OfficeRnD is feature-rich, Archie’s features are more modern, built-in, and easier to use out of the box—especially for contracts and e-signatures, which don’t need extra tools.
- Desk and room booking: Users can reserve desks, book meeting rooms, and even set up recurring bookings. You can also assign permanent desks to those who need a fixed spot.
- Remote device monitoring: Monitor tablets and check-in kiosks to ensure they’re working properly.
- Employee/Member lookup: See who’s in the office and where they’re sitting.
- Interactive floor plans: View a live map of your space and select where you want to sit or meet.
- Mobile app access: Book desks or rooms right from your phone using Archie’s free mobile app. A white-label version is available at an extra cost.
- Visitor management system: Let guests check in with QR codes, keep visitor logs, and improve the visitor flow—as well as security at your front desk.
- Emergency notifications: Alert members, employees, and visitors quickly when something goes wrong.
- Smart reports and analytics: Get reports on how desks and rooms are used, track attendance, and measure foot traffic so you can make the most of your space.
- Community engagement: You can organize members into groups for visibility and booking access, look up teammates to see if they’re in the office, and send important announcements directly through the platform.
- Tool integrations: Apart from advanced built-in features, Archie offers native integrations—Google Workspace, Microsoft 365, Slack, and more—and works with Zapier, too.
- Contracts and e-signatures: Need to send membership agreements or contracts? Archie has a built-in e-signature tool, so everything can be signed and stored in one place without having to add extra integrations.
How much does Archie cost?
For coworking spaces, Archie starts at $159/month, which includes:
- 1 location
- Access to booking tools, floor plans, contracts, billing, visitor check-in, and more
- Free mobile app for your members
- In-app chat support
- Two white-glove onboarding sessions without extra charge
Custom branding (a white-label mobile app) is available as a paid add-on.
For hybrid offices, Archie offers per-resource pricing, which starts at $159/month for:
- 25 resources (desks, meeting rooms)—you can then add extra resources from $2.2 a month
- Access to booking tools, floor plans, workplace analytics, and more
- Mobile access
- High-quality support
Archie uses resource-based pricing, so you only pay based on how many desks/rooms you manage—not per user. This makes it more cost-effective for growing teams with more employees than workspaces. Visitor management and other features can be added for an additional cost.
No matter if you run a coworking space or an office, you can take advantage of a free 14-day trial.
Archie reviews
Users appreciate Archie’s simplicity, helpful features, excellent customer support, and fair pricing. While it may not be perfect for tiny teams or those needing niche integrations, it’s a strong favorite for anyone looking to streamline bookings, billing, and workspace management—without breaking the bank.
✅ Easy to set up and use: The interface is clean, simple, and intuitive. Both employees and coworking members can learn how to use it quickly.
✅ Great for hybrid and coworking spaces: Whether you’re running a coworking space or a hybrid office, Archie supports flexible work setups like hot desking, office hoteling, and meeting room management.
✅ Budget-friendly: For hybrid workplaces, pricing is based on how many resources you use, which is great for growing companies. The coworking platform is also affordable, given the range of features included in the plan.
✅ Helpful support: Many people praise the friendly and helpful support team. Whether it’s setup help or day-to-day questions, support is quick to respond and easy to work with. Speaking of the setup, white-glove onboarding is included in the price.
❌ Not ideal for small hybrid teams: The minimum number of resources is 25, which might be too much if your team is very small.
❌ Fewer community features than some coworking platforms: While it covers the basics (like member directory and announcements), it doesn’t focus heavily on social tools or event management.
Nexudus
🏆 Our rating: 8.5/10
If you want a platform that can do it all and you don’t mind spending time to learn it, Nexudus is a strong choice—especially for larger, multi-location coworking spaces.
Key features of Nexudus
- Desk and room booking: Members can easily book desks, meeting rooms, or other spaces using the web or mobile app. You can control who can book what and when, so everything stays organized.
- Billing & payments: Nexudus automatically handles invoicing and payments. You can set up membership plans, charge for bookings, and connect payment tools like Stripe or PayPal. It takes care of the paperwor, so you don’t have to.
- Community engagement: A member directory, events and RSVPs, newsletters, and message boards help your members connect and stay in the loop.
- Reports & insights: Nexudus gives you detailed reports on bookings, revenue, member activity, and more—so you can make smart decisions.
- Third-party integrations: Nexudus connects with lots of popular coworking apps, door access software, and printing systems. You can even build your own custom connections if you need to.
- CRM & automation: You can automate welcome emails, booking reminders, member renewals, and email follow-ups.
How much does Nexudus cost?
Nexudus offers flexible pricing based on how many active members you have:
- Up to 80 members: About $150/month
- Up to 160 members: About $199/month
- 200+ members: From $240/month and more
These are estimates based on their official calculator and common user reports. For exact pricing, Nexudus recommends requesting a quote. There’s also a pretty long free trial available for you to test it out.
Nexudus reviews
Nexudus is known for being powerful coworking software, but it also comes with a learning curve. Users appreciate how much they can do with it, especially in larger coworking spaces, but some feel it’s not the most beginner-friendly tool. Some say the interface feels a little outdated and that it can take time to figure things out.
✅ Packed with features: Nexudus is known for being one of the most feature-rich platforms for coworking spaces. Users appreciate that it includes billing, bookings, contracts, e-signatures, community tools, reporting, and more—all in one system.
✅ Highly customizable: You can really tailor Nexudus to fit your space, whether you want to brand the member portal, set up complex booking rules, or automate workflows.
✅ Good support team: Many users mention that the support team is helpful and knowledgeable.
❌ Learning curve: Because there are so many features, Nexudus can be overwhelming at first. Some users say it takes time to set up and get used to.
❌ Outdated user interface: Some users say the design looks a bit old-school, especially compared to more modern tools like Archie or Optix. It works well—but it’s not always pretty.
❌ Setup takes time: Getting everything configured (billing, contracts, integrations, etc.) can take a while, and a few users said they would’ve liked more hands-on help during the onboarding process.
OfficeSpace
🏆 Our rating: 8.5/10
OfficeSpace is built for larger companies that want advanced facilities management tools—beyond just bookings. It’s a strong choice for facilities and operations teams that manage complex office spaces. If you need detailed floor plans, asset tracking, and move planning, it’s one of the most complete solutions out there.
Key features of OfficeSpace
- Desk booking: Employees can reserve desks for the day, the week, or longer. You can set up hot desking, desk neighborhoods, or assign permanent seats.
- Room scheduling: Book meeting rooms quickly through OfficeSpace, with calendar integrations (like Google or Outlook). You can set room rules, add amenities, and avoid double bookings.
- Interactive floor plans: View a live map of your office, including desks, meeting rooms, and more. Click to book, see who’s sitting where, and make layout changes as needed.
- Move management: Planning to move people or rearrange your office? OfficeSpace helps you plan and track moves step by step, so nothing gets lost or forgotten.
- Office resource management: Track your equipment and furniture, such as monitors, chairs, and laptops. You’ll know who has what and where everything is.
- Space and utilization reports: Get data on how your office is being used—which desks are booked, how often rooms are used, and how much space you’re actually using.
- Employee directory & wayfinding: Need to find a coworker? Use the directory to see who’s in the office and where they’re sitting.
- Mobile access: Employees can book desks, find coworkers, and manage bookings right from their phones.
How much does OfficeSpace cost?
Good question 🙂 OfficeSpace doesn’t list exact prices on its website. Based on product research and reviews, the pricing starts at around $250–$400/month for smaller teams or offices. For larger offices or multiple locations, pricing can go up to several thousand dollars per month, especially if you add advanced features or custom integrations. There’s also an additional setup fee. It’s best to contact OfficeSpace directly for a custom quote based on your company’s size, needs, and specific features.
OfficeSpace reviews
Most users like OfficeSpace for its powerful space planning features, especially if they manage large offices, multiple floors, or many employees. People also say the interactive floor plans and visual tools are a big plus. That said, some users mention that the platform can be a little overwhelming at first, especially during setup. A few reviewers also say that the interface could be more modern and that smaller teams might not need all the advanced features OfficeSpace offers.
✅ Powerful space planning tools: Users love how easy it is to see the office layout, manage desks and rooms, and plan moves. The drag-and-drop floor plans are especially helpful for quick bookings and layout changes.
✅ Great for hybrid work: Many teams say it’s perfect for booking desks on flexible schedules and seeing who’s in the office on any given day.
✅ Good reporting tools: Office managers like real-time data on how space is used, which helps with planning and saving money on unused office areas.
❌ Takes time to set up: Initial setup can take a bit of time for large offices or complex seating charts, especially when adding floor plans and assigning spaces.
❌ Customization can be tricky: A few users mentioned that certain system parts (like booking rules) are not as flexible as they’d like.
❌ No transparent pricing: Some users wish there was clear pricing on the website instead of going through a demo process and getting a custom quote.
Robin
🏆 Our rating: 8.3/10
Robin is also built for hybrid work and puts a strong focus on room scheduling, desk booking, and space insights. It’s especially popular for mid-sized to large companies looking to improve their office layouts.
Key features of Robin
- Desk booking: Robin lets employees book desks for the day or week. You can create hot desk areas, assign desks to teams, or let people book any open spot. You can also set rules and limits for how often and when desks can be booked.
- Room scheduling: Robin is great for booking meeting rooms, especially with its calendar-style interface. It syncs with tools like Google Calendar and Outlook, so booking a room feels like scheduling a meeting.
- Interactive office maps: Employees can see a map of the office, check what desks and rooms are available, and book them directly from the map.
- Team schedules and attendance: Robin shows who’s coming into the office and when. Teams can coordinate their days in the office, making collaboration easier. You can also create office attendance policies or set “team days” for better scheduling.
- Workplace analytics: Get helpful data on how your office is being used—like how often desks or rooms are booked, how much space is used, and when your office is busiest. This helps you optimize your space and avoid wasted square footage.
- Mobile app: Robin has a simple, well-designed mobile app where employees can book desks and rooms, check in, see who’s in the office, and receive reminders or notifications.
- Integrations: Robin works with many tools you may already use, including Google Workspace, Microsoft Outlook/Teams, Slack, Zoom, and SSO tools.
How much does Robin cost?
Robin offers different plans depending on the size of your team, your needs, and the features you want. Research shows that Robin’s plans start from $399/month. However, Robin’s website does not disclose pricing, so it’s best to contact them directly for a custom quote. A free trial is available.
Most users appreciate Robin’s clean design, easy setup, and calendar-like interface for booking desks and meeting rooms. Many hybrid teams say it’s great for knowing who’s in the office and when, helping people plan their workdays and meet with coworkers more easily. It also gets positive feedback for its analytics, which help office managers track how space is used. However, a few users mention that customization can be limited depending on the plan, and some would like more advanced features without moving to higher pricing tiers.
✅ Great for hybrid scheduling: Users enjoy how Robin helps teams see who’s in the office and coordinate their in-person days.
✅ Nice mobile and calendar experience: The mobile app and calendar integrations (with Google and Outlook) work smoothly, making it easy to book rooms and desks without leaving your usual tools.
✅ Helpful support team: The customer support team is described as responsive and friendly, and setup is often praised for being quick and guided.
✅ Solid reporting tools: Admins like the space usage insights, which help with planning and improving office layouts. Reports are clear and helpful.
❌ Limited customization for some features: A few users say they wish Robin had more advanced settings for things like desk assignment rules, more flexible booking policies, or branding options.
❌ Pricing can be high for smaller and mid-sized teams: Some businesses feel that the $399/month starting price is a bit steep if they only need a few desks or basic features.
❌ Not a good fit for coworking spaces: Robin is perfect for internal hybrid teams, but it’s not ideal for coworking spaces that need things like invoicing, contracts, or member management.
Optix
🏆 Our rating: 8/10
Optix is one of the most popular mobile-first coworking management tools. It’s easy to use, looks great, and works well for both space owners and members. Just keep in mind that reporting and integrations are a bit more basic than some other solutions.
Key features of Optix
- Desk and room booking: Let members easily book desks, meeting rooms, or other spaces through a sleek mobile app or web portal. You can also set rules for who can book, when, and how often.
- Billing and payments: Optix handles automated invoicing and payments, so you don’t have to chase anyone. It integrates with tools like Stripe for secure payment processing as well.
- Community tools: Help members connect with each other using the directory, chat, and announcements features. You can also share events or send push notifications to keep everyone updated.
- Visitor management: Track who’s coming in and out. Members can invite guests, and you can view logs and manage front desk check-ins.
- Usage and revenue reports: Get helpful insights on how your space is being used, which services are most popular, and how much revenue is coming in. It’s not overly complex—just the key data you need.
- Automations: Optix helps you automate member onboarding and offboarding, overdue invoice reminders, booking notifications, and tour follow-ups.
How much does Optix cost?
Optix uses a per active user pricing model. That means you only pay for the members who are actively using the system each month—not your whole contact list. Pricing plans start at around $197/month for 1 location and up to 50 active users when billing annually. White-labeled mobile app, additional active users, visitor management and white-glove onboarding are available as add-ons.
Optix offers a 14-day free trial, so you can explore the platform and see if it’s a good fit for your space.
Optix reviews
Optix is very well-liked, especially for its beautiful design and top-notch mobile experience. Many coworking operators say that Optix is perfect for spaces that want to focus on community and experience, not just admin tasks. Some mention that reporting and integrations could be a bit more advanced, but overall, the feedback is positive.
✅ Easy to use: People say Optix is very user-friendly, both for admins and members. It’s quick to set up, and you don’t need to be tech-savvy to get started.
✅ Great mobile experience: The mobile app is one of Optix’s biggest highlights. It’s clean, fast, and easy to use, letting members book desks or rooms, pay bills, check in, and more—all from their phone.
✅ Helpful support team: Users often mention the friendly and responsive support. They say the team really listens and helps solve problems quickly.
❌ Reports could be more detailed: Some users say the analytics are good but not as deep or customizable as tools like Nexudus or OfficeSpace. If you need very advanced reporting, this might be a limitation.
❌ Limited integrations: Optix works with popular tools like Stripe and Kisi but doesn’t have as many direct integrations as other platforms. You can connect more tools through Zapier, but a few users wish more were built-in.
❌ Can get pricey as you grow: Since pricing is based on active users, your monthly cost may rise as your member base grows. Some users say it’s great value, but others find it a bit expensive once you scale.
Try the best OfficeRnD alternative
Archie is a top choice if you’re looking for an OfficeRnD alternative. With an intuitive design, built-in tools, and native integrations, Archie helps coworking spaces and hybrid offices run smoothly. Our users love how simple the mobile app is and how helpful the support team is when needed.
Switching to a new platform might sound stressful—but with Archie, it’s not. Our team takes care of the entire software migration process, so you don’t have to worry about it.
Article sources:
- Review sites (G2, Capterra)
- Archie’s product research
- Competitor website analysis
Berenika Teter
Archie's Content Manager, fueled by filter coffee and a love for remote work. When she’s not writing about coworking spaces and hybrid workplaces, you can probably find her exploring one.
