OfficeSpace is a powerful workplace management tool, but its high cost and per-user pricing model may not be ideal for every business — especially those with large teams or flexible office attendance. If you’re searching for a cost-effective alternative that still offers desk booking, meeting room reservations, and visitor management, there are several great options to consider.
In this guide, we’ll compare the best OfficeSpace alternatives, including Archie, Skedda, Officely, Tactic, and YAROOMS, looking at their features, pricing, and user reviews.
💡 TL;DR
The best OfficeSpace alternative depends on your needs and budget. Archie is the most cost-effective OfficeSpace alternative with a per-resource pricing model, which makes it great for larger teams. Skedda and Tactic are both simple, budget-friendly options for smaller businesses, while Officely is perfect for easy desk booking in Slack or Teams. These OfficeSpace alternatives offer similar features at a lower price while still making hybrid office setups easy to manage.
Guide to OfficeSpace alternatives
What is OfficeSpace?
OfficeSpace is a workplace management software that helps you organize your workspaces, book desks and meeting rooms, and manage daily office operations. With features like space planning, visitor tracking, and asset management, OfficeSpace is a strong choice for hybrid offices. It also integrates with popular tools like Outlook, Google Workspace, and Slack to provide a better booking experience for your employees.
Is it worth looking for a better alternative to OfficeSpace, then? Let’s take a closer look.
Key features of OfficeSpace software
- Interactive floor plans: View a real-time digital office map to see where employees are seated and which desks or rooms are available.
- Desk & meeting room booking: Employees can reserve desks and meeting rooms through the web or mobile app, with live availability updates.
- Smart booking suggestions: An Outlook plugin helps find the best available room based on meeting attendees’ locations.
- Touchless check-in via mobile or badge system automatically releases unused reservations.
- Employee & visitor management: A searchable directory helps employees find colleagues and workspaces, while the visitor check-in system logs guest arrivals and issues digital or printed badges for office security.
- Resource & asset management: Track office resources like computers, furniture, and shared equipment.
- Workplace analytics: Detailed reports and dashboards show how desks, meeting rooms, and spaces are being used to help you optimize office layouts and reduce wasted space.
- Integrations: OfficeSpace works with Outlook, Google Workspace, Slack, Microsoft Teams, and Zoom for seamless booking and communication.
OfficeSpace software pricing
OfficeSpace offers three pricing tiers for different business sizes and needs:
- The Lite plan is great for small teams or businesses just starting with office space management. It includes desk booking, visitor check-in, office move planning, basic reporting, and support for up to four OfficeSpace software integrations like calendar tools. It’s a simple and affordable option for managing a flexible workspace.
- The Essentials plan is the most popular choice and is designed for mid-sized companies. It includes everything in Lite, plus interactive floor plans, advanced room booking, visitor and mailroom management, and a maintenance request system. It also comes with 30+ reports and OfficeSpace integrations with Outlook, Zoom, and Google Workspace, making scheduling and office management smoother. This plan is ideal for growing companies that need a more complete solution.
- The Pro plan is built for large businesses that need advanced analytics and deeper integrations. It includes everything in Essentials, plus real-time space tracking using Wi-Fi, badge systems, and sensors. It also supports custom OfficeSpace software integrations, APIs, and AI-powered workplace tools, making it perfect for companies with multiple office locations that need detailed insights and automation.
Although pricing plans are not listed publicly, product research and estimates suggest that plans start around $60 per user per month, with setup fees beginning at $2,500. The Lite plan starts at around $500/month, with pricing increasing for Essentials and Pro.
Still, OfficeSpace prepares quotes based on each company’s needs, so contacting OfficeSpace for a custom quote is best.
OfficeSpace software reviews
OfficeSpace receives highly positive feedback across major review platforms. It consistently earns an average rating of 4.8–4.9 out of 5 stars, showing that users are very satisfied with the software.
What users appreciate the most
✅ Ease of use: Many users praise OfficeSpace’s intuitive design, saying it’s simple for both employees and admins to navigate. One reviewer described it as “very user-friendly with a clean, forward-facing view”, and employees especially love the interactive office maps that make it easy to find people and available workspaces.
✅ Excellent customer support: OfficeSpace’s support team is frequently described as superb and highly responsive. Many customers mention that the company listens to feedback and even adds new features based on user suggestions.
✅ Comprehensive feature set: Companies switching from spreadsheets or simpler tools love how OfficeSpace centralizes everything in one platform—desk bookings, moves, maintenance requests, and visitor management.
Common complaints
❌ Reporting & analytics in lower plans: Some users feel that the Lite and Essentials plans offer only basic reporting and wish they could customize reports without upgrading to the Pro plan.
❌ A few usability issues: A few users mentioned that adjusting a floor plan layout after an office move can be time-consuming if desks and assignments need realigning. Another minor issue is that unassigned employees sometimes get placed in a queue that isn’t immediately obvious, which can cause confusion.
❌ Pricing & setup costs: Several customers noted that OfficeSpace is on the pricier side and that its pricing model isn’t very transparent. There’s no free trial available, which made some hesitant to commit upfront. A few enterprise users mentioned that setting up the system for a large company (with multiple locations and thousands of employees) takes time, especially for integrations and training.
Why look for an OfficeSpace alternative
OfficeSpace is packed with powerful features like touchless check-ins, visitor screening, and advanced analytics. However, its higher cost can be a drawback, especially for businesses with large teams or fluctuating office attendance.
Since OfficeSpace charges per user and doesn’t disclose pricing plans publicly, companies with many employees but limited office space may find it expensive over time. Some alternatives, like Archie and Tactic, use a different pricing model based on resources (desks, meeting rooms, etc.) rather than per employee. This can be a more budget-friendly option for larger businesses that don’t need a dedicated seat for every worker.
If you’re looking for a more affordable hybrid office platform with comparable features, explore the best OfficeSpace alternatives.
Top 5 OfficeSpace alternatives
- Archie: Best OfficeSpace alternative for affordable, scalable hybrid workspace management
- Skedda: OfficeSpace alternative for custom booking workflows.
- Officely: OfficeSpace alternative that works within Slack or Microsoft Teams.
- Tactic: OfficeSpace alternative for organizing hybrid team schedules.
- Yarooms: OfficeSpace alternative for AI-assisted scheduling
#1 Archie
Archie is the best OfficeSpace alternative for booking desks, reserving meeting rooms, and managing visitors. Unlike platforms that charge per user, Archie’s pricing is based on resources (like desks or rooms), which makes it a cost-effective choice for hybrid work models with flexible office attendance.
🔑 Key features
- Desk & meeting room booking: Reserve desks, book meeting rooms, and set up recurring reservations. You can also assign permanent desks to employees who need a dedicated workspace.
- Interactive floor plans: View a real-time office map and select your preferred desk or room with a few clicks.
- Employee lookup: Find coworkers easily by checking their seating location or seeing if they’re in the office that day.
- Neighborhood zoning: Organize workspaces into team zones to encourage collaboration while keeping the office layout flexible.
- Visitor management system: Streamline guest check-ins with QR codes, maintain visitor logs, and improve office security.
- Integrations: Archie integrates with Microsoft 365, Slack, and Google Workspace, among other popular office tools, to make it easy for your team to book workspaces.
- Mobile access: Book and manage reservations on the go with Archie’s free mobile app. You can also opt for custom branding for an extra fee.
- Workspace analytics: Get detailed reports on desk & meeting room occupancy, office attendance, and foot traffic to optimize how your space is used.
🔎 Pros & cons
✅ User-friendly: Simple interface and great customer support make it easy for teams to start using.
✅ Affordable pricing: Resource-based pricing helps keep costs lower, especially for companies with growing teams.
❌ Best for larger teams: The 25-resource minimum might not be ideal for very small teams.
💳 Pricing
Archie starts at $159/month for 25 resources, which includes mobile and room booking apps, in-app chat support, and setup assistance. Not sure if it’s right for you? A free trial is available to test the platform before committing.
#2 Skedda
Skedda is an easy-to-use OfficeSpace competitor designed for hybrid offices, coworking spaces, and event venues. It helps you manage desks and meeting rooms with interactive maps, flexible booking rules, and real-time availability, making it easier to maximize office space.
🔑 Key features
- Desk & room booking: Quickly reserve workspaces using a drag-and-drop interface with real-time availability.
- Interactive floor plans: Customizable office maps let employees choose their preferred desk or room with ease.
- Custom booking rules: Set time limits, cancellation policies, and user permissions to manage space efficiently.
- Neighborhood zones: Group desks into team areas to encourage collaboration while maintaining workspace flexibility.
- Seamless integrations: Skedda connects with Slack, Google Workspace, and door access systems to streamline workplace operations.
🔎 Pros & cons
✅ User-friendly: The simple, intuitive design allows employees to start using it right away with little to no training.
✅ Highly customizable: Flexible booking rules and settings help tailor the platform to suit different office needs.
❌ Basic reporting: While Skedda offers useful analytics, its reporting features aren’t as advanced as some other OfficeSpace competitors.
💳 Pricing
Skedda’s pricing starts at $99 per month for up to 15 spaces, with higher-tier plans available for larger offices. The visitor management module is available as an add-on for $99 per month. If you’d like to test it out first, a free trial is available.
#3 Officely
Officely is an OfficeSpace alternative that works directly within Slack and Microsoft Teams. It allows your employees to reserve desks, meeting rooms, and office resources without leaving their workspace apps. Designed for hybrid teams, Officely makes it simple to plan office visits and coordinate schedules without switching between multiple tools.
🔑 Key features
- Slack-integrated booking: Reserve desks and meeting rooms directly in Slack, making scheduling fast and effortless.
- Resource management: Book desks, parking spaces, bike racks, and even pet-friendly areas with ease.
- Office visibility: See who’s coming into the office to help teams plan their in-office days and collaborate more effectively.
- Event planning: Officely simplifies organizing team lunches, office gatherings, and events to encourage engagement.
- Space usage insights: Track attendance and workspace usage with helpful insights to improve office layouts and resource management.
🔎 Pros & cons
✅ Seamless Slack & Teams integration: Employees can book spaces directly within their chat apps, saving time.
✅ Simple & intuitive: The easy-to-use interface makes reservations quick and straightforward.
❌ Slack dependence: Some features, like room booking, only work in Slack, which may be a limitation for companies using other platforms.
💳 Pricing
Officely starts at $2.49 per user per month and is free for teams with up to 10 users. However, it does not include a visitor management module. If you’d like to try it out, a free trial is available.
#4 Tactic
Tactic is an OfficeSpace alternative that makes it easy for hybrid teams to reserve desks and meeting rooms, whether they’re in the office or working remotely. It seamlessly integrates with Slack and Microsoft Teams, among other popular workplace tools.
🔑 Key features
- Meeting room reservations: Quickly book meeting spaces and avoid scheduling conflicts.
- Desk booking: Employees can reserve desks easily, which makes it ideal for hot desking and office hoteling setups.
- Workspace zones: Organize workspaces by floors or departments so teams can sit together in dedicated areas.
- Seating assignments: Assign desks on a temporary or permanent basis to accommodate different employee needs.
- Future booking limits: Control how far in advance employees can reserve desks.
🔎 Pros & cons
✅ Easy to use: A simple and intuitive interface makes booking spaces quick and workspace tracking effortless for managers.
✅ Highly flexible: Customizable rules and automated desk assignments make it easy to adapt to any workplace setup.
❌ Minor technical issues: Some users have experienced login glitches, especially on their first use.
💳 Pricing
Tactic’s pricing starts at $3 per desk per month and $6 per meeting room per month. Visitor management is priced at $99 per location per month. A free trial is available.
#5 Yarooms
YAROOMS is an OfficeSpace competitor that helps you book meeting rooms, manage desks, and track space usage with ease. Designed for hybrid and flexible workplaces, YAROOMS ensures teams can stay organized and make the most of their office spaces.
🔑 Key features
- Room and desk booking: Employees can quickly reserve meeting rooms, check availability, and set up recurring bookings.
- Customizable settings: Admins can adjust booking rules, room types, and resource availability to match company hybrid work policies.
- Seamless integrations: YAROOMS works with Google Calendar and Microsoft Outlook to prevent double bookings and simplify scheduling.
- AI Workplace Assistant: Available on Microsoft Teams and Slack, this smart assistant can schedule reservations, set recurring bookings, find rooms with specific amenities, and even locate colleagues in the office.
- Office utilization reports: YAROOMS provides analytics on space usage, no-show rates, and popular booking times.
🔎 Pros & cons
✅ User-friendly interface: Employees find booking rooms and managing resources simple, even if they’re using the platform for the first time.
✅ Customizable & flexible: Businesses can set their own rules and configurations, making it adaptable to different workplace needs.
❌ Performance issues: Some users report that the mobile app (especially on iOS) can be slow and less intuitive than the desktop or web version.
💳 Pricing
YAROOMS offers three pricing plans based on the number of users and office locations. The Starter plan includes desk and room booking features and starts at $99/month for 10 users or $199/month for 20 users. Visitor management software is available as an add-on for $99/location per month. YAROOMS also offers a free trial.
What’s the best OfficeSpace alternative?
If you’re looking for a cost-effective alternative to OfficeSpace, Archie is the top pick. Archie charges per resource (like desks or meeting rooms), making it more affordable for companies with large teams or fluctuating office attendance. It includes desk and room booking, interactive floor plans, and visitor management at a lower cost.
Other great alternatives include Tactic, which is a budget-friendly option for desk and room booking with hybrid scheduling tools, and Officely, a simple solution that integrates directly with Slack and Microsoft Teams for easy reservations. These platforms offer similar core features to OfficeSpace but at a fraction of the price, helping you manage hybrid work efficiently.
Article sources:
- Review sites (G2, Capterra)
- Archie’s product research
- Competitor website analysis
Berenika Teter
Archie's Content Manager, fueled by filter coffee and a love for remote work. When she’s not writing about coworking spaces and hybrid workplaces, you can probably find her exploring one.
