- Originally published: January 25, 2024
- Last updated: January 17, 2025
YAROOMS is a popular tool for managing shared spaces, especially for booking rooms and organizing office resources. While it has many useful features, it’s not always the perfect fit for every office—especially if you’re looking for specific product capabilities or need to stick to a budget.
If you’re not sure whether YAROOMS meets your needs, there are plenty of competitors to consider. Some YAROOMS alternatives might have features that align more closely with your requirements or come at a more affordable price, giving you greater flexibility in managing your workspace.
💡 TL;DR
Archie is the best YAROOMS alternative for managing hybrid offices, thanks to its powerful features, reasonable pricing, and user-friendly design. Tactic is another solid choice for booking office spaces if you’re looking for a straightforward, budget-friendly option. For teams that use Slack or Microsoft Teams, Officely is a great option, as it makes desk and meeting room bookings easy right within your current setup.
Guide to the best YAROOMS alternatives
YAROOMS — product overview
YAROOMS helps businesses manage shared spaces like meeting rooms and desks more easily. It includes features like room scheduling, tracking space use, and connecting with office tools like Microsoft 365 and Google Workspace for more efficient workflows. It’s a great option for flexible workplaces, helping teams stay organized and make the most of their office spaces.
🔑 Key features of YAROOMS
- Efficient Room Booking: The user-friendly interface lets employees quickly reserve meeting rooms, check availability, and even set up recurring bookings.
- Customizable Options: Admins can adjust booking rules, room types, and resource settings to meet the needs of your workplace.
- Seamless Integrations: Sync it with tools like Google Calendar and Microsoft Outlook to avoid double bookings and streamline scheduling across platforms.
- AI Workplace Assistant: Available on Microsoft Teams and Slack, the AI assistant can handle scheduling multiple reservations, setting up recurring bookings, finding available rooms with specific amenities, and locating colleagues in the office.
- Office Utilization Report: YAROOMS offers workplace analytics by tracking average space usage, no-show rates, and popular booking times. Heat maps highlight high-traffic and low-traffic areas, helping office managers optimize the floor layout.
🔎 Pros & cons
Users on G2 and Capterra point out several great things about YAROOMS. Many love its clean, user-friendly interface, which makes booking rooms or managing resources easy, even for first-time users. The platform’s ability to customize settings like booking rules, room types, and resource availability is another big advantage, especially for businesses with specific needs. Plus, it integrates smoothly with popular tools like Google Calendar, Microsoft Outlook, and Slack, which helps avoid double bookings and keeps scheduling simple.
That said, some users feel the platform can be slow and less intuitive, particularly noting differences between the mobile app (especially on iOS), desktop site, and web app.
Feedback on customer service is mixed. Many users praise the support team for being responsive, helpful, and quickly resolving issues. However, others mention delays and a lack of proactive support. Some users were frustrated with the reliance on video tutorials instead of direct assistance, feeling it made solving issues unnecessarily time-consuming.
Overall, YAROOMS earns high marks for its capabilities and ease of use. But there’s still room to improve some of the features, the overall user experience, and consistency in customer support.
💳 YAROOMS pricing
YAROOMS offers three flexible pricing plans to suit different workplace management needs, depending on the number of users and locations:
- Starter: Perfect for small teams managing one location, this plan includes essential desk and room booking features. Pricing starts at $99/month for up to 10 users or $199/month for up to 20 users.
- Business: Ideal for growing organizations with two locations, it comes with advanced features like limited workplace analytics and an AI assistant. Pricing is $399/month for up to 50 users, $499/month for up to 100 users, or $699/month for up to 200 users.
- Enterprise: Designed for larger businesses, this plan includes advanced solutions like custom integrations and unlimited analytics. Pricing starts at $899/month for up to 300 users.
If you need one, a visitor management system costs extra—$99/location/month.
Why consider YAROOMS alternatives?
YAROOMS’ per-user pricing model can quickly add up for larger teams or companies with fluctuating office attendance, often leading to higher costs for businesses with more employees than desks or meeting rooms.
Some YAROOMS competitors offer more affordable plans or take a different approach with resource-based pricing—charging based on the number of desks, rooms, or spaces you manage. This setup is often more budget-friendly for larger organizations or hybrid office setups.
For example, managing 100 desks for 300 employees would cost about $280/month with Archie, compared to $899/month with YAROOMS:
💰 Archie: $280/month
💰 Kadence: $600 to $1,200/month
💰 YAROOMS: $899/month
💰 Officely: $750 to $1,200/month
💰 WorkInSync: $750 to $1,800/month
💰 Envoy: $1,500 to $2,100/month
💰 Robin: $1,775/month
Despite being much more affordable, Archie includes robust features like interactive floor plans, employee search tools, and detailed usage analytics. This makes it a strong choice if you’re looking for effective hybrid office solutions without overspending.
Top 5 YAROOMS alternatives to consider
- Archie: The top pick for affordable and scalable hybrid workspace management, perfect for companies seeking flexibility and cost-effective solutions.
- Officely: Designed to work seamlessly with Slack and Microsoft Teams, allowing you to book desks and rooms directly from your communication platform.
- Skedda: Good for businesses that need customized booking workflows with features tailored to fit unique organizational needs.
- Kadence: A smart option for AI-powered resource booking, offering proper tools to make desk and room reservations effortless.
- Tactic: Tailored to managing hybrid team schedules with easy-to-use tools for booking desks and meeting rooms.
Archie
Archie is the best YAROOMS alternative for booking desks, reserving meeting rooms, and managing visitors—all in one place. With resource-based pricing, Archie is a cost-effective option that helps you manage your office space efficiently without overspending.
🔑 Key features
- Room & Desk Booking: You can easily book desks or meeting rooms, set up recurring reservations, or assign permanent desks to team members.
- Interactive Floor Plans: View office layouts and book your preferred space with a single click.
- Employee Lookup: Find where coworkers sit or check their in-office attendance to improve collaboration and track office usage.
- Neighborhood Zoning: Create team-specific zones for collaboration while keeping the workspace flexible.
- Visitor Management: Enable smooth, contactless check-ins using QR codes and maintain secure visitor records.
- Mobile Access: Manage bookings on the go with Archie’s mobile app, which can be customized with your company’s branding.
- Occupancy Analytics: Get detailed insights into desk and room usage to optimize layouts and reduce wasted space.
🔎 Pros & cons
Archie’s user-friendly design makes it easy for teams to get started right away. Its intuitive interface allows employees to book desks, meeting rooms, and other resources without a steep learning curve. The platform’s customer support is also highly rated for being responsive and helpful, ensuring a smooth onboarding and ongoing experience.
What sets Archie apart is its budget-friendly, resource-based pricing model. Instead of charging per user, Archie charges based on the number of resources, such as desks or meeting rooms. This makes it an excellent choice for growing teams, as costs remain manageable regardless of the number of employees using the system.
However, Archie’s minimum plan includes 25 resources, which might be more than smaller teams need. While this setup is ideal for medium—to large-sized businesses, small offices may find it less suited to their requirements.
💳 Pricing
Archie starts from $2.8 per desk and $8 per room (minimum $159) per month. Visitor management is an optional add-on, priced from $109 per location per month. Archie also offers a free trial to test its features and see if it’s the right fit for your office.
Officely
Officely is a smart YAROOMS alternative for hybrid teams. It integrates directly with Slack and Microsoft Teams, so employees can book desks, meeting rooms, and other resources without leaving their communication apps.
🔑 Key features
- Slack-Integrated Bookings: Easily reserve desks and meeting rooms directly in Slack, saving time and keeping workflows smooth.
- Resource Management: Manage everything from desks and parking spots to bike racks and even pet-friendly areas.
- Office Visibility: See who’s planning to come to the office and coordinate schedules for better collaboration.
- Event Planning: Organize office events, team lunches, or group activities with ease.
- Space Usage Insights: Track attendance and space usage to optimize layouts and resource allocation.
🔎 Pros & cons
Officely’s biggest strength is its seamless integration with Slack and Microsoft Teams, eliminating the need to switch between apps. Your employees can book resources directly within their communication tools, making the platform incredibly convenient for teams already using these platforms. Its intuitive design ensures that employees can quickly learn to use it, with little to no training required—perfect for busy workplaces.
That said, Officely does have some limitations. For example, meeting room booking is only available through Slack, which might be a drawback for businesses that don’t use Slack or rely on other tools. While it’s an excellent choice for Slack-based teams, companies looking for a more flexible, standalone solution might need to consider other options.
💳 Pricing
Officely starts at $2.49 per user per month, making it affordable for hybrid teams. It’s free for smaller teams with up to 10 users, offering great value for small groups. While it doesn’t include visitor management features, Officely offers a free trial, allowing you to explore its features before committing.
Skedda
Skedda is an intuitive YAROOMS alternative for booking desks, managing office spaces, and organizing resources. It’s a great fit for hybrid offices, coworking spaces, and event venues, offering easy-to-use features like interactive maps and customizable booking rules to help you make the most of your workspace.
🔑 Key features
- Desk & Room Booking: Reserve desks or meeting rooms in real time with a drag-and-drop interface that shows live availability.
- Interactive Floor Plans: Customizable office maps let employees easily pick their preferred spots.
- Custom Booking Rules: To keep operations smooth, set up tailored policies for time limits, cancellations, and user permissions.
- Neighborhood Zones: Organize desks into team-specific zones to encourage collaboration while keeping flexibility.
- Seamless Integrations: Connect Skedda to tools like Slack, Google Workspace, and door access systems to enhance workflows.
🔎 Pros & cons
Skedda’s user-friendly interface makes it a breeze for employees to start booking desks and meeting rooms without much training. The clean, intuitive design ensures a smooth learning curve, which is ideal for teams that want a quick and hassle-free setup.
One of Skedda’s standout features is its flexibility in managing resources. You can customize booking rules, such as time limits, cancellations, and permissions, allowing the platform to adapt perfectly to your office’s needs—whether you’re managing hybrid setups, hot-desking, or team-specific zones.
On the downside, Skedda’s analytics are relatively basic. While it offers simple reporting tools, businesses that require detailed insights to track workspace usage and make data-driven decisions might find these features lacking.
💳 Pricing
Skedda’s pricing starts at $99/month for up to 15 spaces, with higher-tier plans available for larger offices. For an additional $99/month, you can add a visitor management module for extra functionality. A free trial is available, so you can explore the platform and see if it’s the right fit for your workplace.
Kadence
Kadence is a YAROOMS alternative that simplifies managing desks and meeting rooms for hybrid teams. Its intuitive platform helps streamline bookings, boost productivity, and reduce office costs.
🔑 Key features
- Desk & Room Booking: Reserve desks and meeting rooms effortlessly with just a few clicks.
- Interactive Maps: Use color-coded maps to find available desks or popular spots easily.
- AI-Assisted Booking: Smart tools handle multiple desk reservations, manage changes, and notify teammates of updates.
- Real-Time Alerts: Employees get instant notifications when bookings are canceled or when preferred desks open up.
- Mobile Access: Easily manage bookings on the go with Kadence’s user-friendly mobile app.
🔎 Pros & cons
Kadence shines with its clean, intuitive design. Its simplicity allows employees to book desks and meeting rooms without much training, allowing teams to focus on their work without getting bogged down by complicated tools.
Another big plus is Kadence’s excellent customer support. Users consistently praise the responsiveness and helpfulness of the support team, which provides quick solutions to any issues. This reliability ensures a smooth experience and gives teams confidence in the platform.
However, Kadence does have some limitations. It may not be the best fit for businesses with complex or highly specific booking requirements. While it’s perfect for straightforward setups, companies needing advanced customization or more flexible workflows might need to consider other options.
💳 Pricing
Kadence starts at $4 per active user per month, which includes visitor management features. Custom pricing is also available for larger enterprises with more complex needs.
Tactic
Tactic is a YAROOMS alternative for hybrid teams looking to easily book desks and meeting rooms, whether in the office or working remotely. Its smooth integration with tools like Slack and Microsoft Teams makes it a go-to solution for businesses adapting to hybrid work models.
🔑 Key features
- Meeting Room Reservations: Book meeting spaces effortlessly while avoiding double bookings.
- Desk Booking: Perfect for hot desking, allowing employees to reserve a desk quickly.
- Desk Zones: Organize desks by floors or departments to keep teams connected and working together.
- Seating Assignments: Assign desks temporarily or permanently based on preferences or team needs.
- Future Booking Limits: Set limits on how far ahead desks can be booked to ensure fair access for everyone.
🔎 Pros & cons
Tactic stands out for its simple and user-friendly design, which makes it easy for employees to book desks and meeting rooms without confusion. Even non-tech-savvy users can navigate the platform easily. Managers also appreciate its practical tools for tracking workspace usage and automating desk assignments, which streamline office operations.
One of Tactic’s biggest strengths is its flexibility. The platform can be customized to match workplace needs, whether you’re managing a hybrid setup, hot-desking, or specific seating arrangements. This adaptability makes it a reliable option for teams of all sizes.
That said, some users have reported minor login issues, which can frustrate new users. However, these glitches are typically resolved quickly and don’t overshadow Tactic’s efficiency and ease of use.
💳 Pricing
Plans start at $3 per desk per month, with additional costs for room scheduling ($6 per room per month) and visitor management ($99 per location per month). A free trial is available so you can test the platform before making a decision.
What is the best alternative to YAROOMS?
If you’re looking for a budget-friendly alternative to YAROOMS, Archie is a great choice. Designed for hybrid office management, Archie uses resource-based pricing, charging for desks or meeting rooms instead of per-user fees. This makes it a much more affordable option for companies with larger teams or changing office attendance. With features like desk and meeting room booking, interactive floor plans, and visitor management, Archie delivers all the essentials at a fraction of YAROOMS’ cost.
Switching from one software to another might sound complicated, but it doesn’t have to be that way. Our team can take care of the entire migration process, so you don’t have to worry about it.
Berenika Teter
Archie's Content Manager, fueled by filter coffee and a love for remote work. When she’s not writing about coworking spaces and hybrid workplaces, you can probably find her exploring one.
