- Originally published: April 20, 2022
- Last updated: March 19, 2025
In this guide, you’ll find tips on how to design a coworking space, design requirements, and real-life examples to get inspired by. Ready?
How to design a coworking space step by step
Before designing your coworking space, you need to figure out how much space you have and how to use it wisely. This includes everything—work areas, meeting rooms, lounges, hallways, and even bathrooms.
Once you know the total size of your space, take a step back and think about who will be using it. In other words:
#1 Think about your target audience
Coworking spaces can attract different target groups, with each one looking for something a little different. For example:
- Corporate teams may want private offices, high-tech meeting rooms, and a professional, branded environment to impress clients.
- Freelancers and remote workers often need quiet areas, reliable internet, and dedicated desks where they can focus.
- Startups and small teams might prefer budget-friendly open desks, flexible memberships, and access to conference rooms for brainstorming sessions.
- Hybrid workers may appreciate a mix of comfortable lounge areas, private workspaces, and virtual meeting tools.
- Digital nomads and workationers love aesthetic, Instagram-worthy spaces with social vibes and networking opportunities.
- Event organizers need versatile spaces that can be reconfigured for workshops, networking events, or training sessions.
#2 Outline your coworking space design layout
💡 Focusing on long-term team rentals? You’ll need bigger private offices.
💡 Catering to freelancers and remote workers? Open hot desks and flexible seating are essential.
💡 Expecting a lot of daily drop-ins? Dedicated desks and comfy lounge spaces will be important.
💡 Planning to host events? Set aside large open areas that can be easily rearranged.
In the end, the best coworking spaces offer a mix of all three key elements—Concentration, Collaboration, and Community. People need quiet areas to work without distractions, meeting rooms where they can brainstorm and team up, and common spaces for networking, socializing, and unwinding.
There’s no single formula that works for every coworking space, but modern coworking space designs are moving toward a 50/50 split between individual work areas and shared spaces.
For your coworking space project, you’ll definitely need the following:
🔹 Private offices
- Coworking office design for small teams (2-3 people): 100-160 sq. ft (10-15 sq. m)
- Larger teams (5-6 people): 320+ sq. ft (30+ sq. m)
🔹 Meeting rooms
- Small (up to 4 people): 100 sq. ft (10 sq. m)
- Large (10-12 people): 210-270 sq. ft (20-25 sq. m)
🔹 Community areas (lounges, kitchens, event spaces)
- It should take up 30-40% of your coworking space concept.
- Example: In a 3,200 sq. ft (300 sq. m) space, around 1,100 sq. ft (100 sq. m) should be for social and shared areas.
🔹 Phone booths & quiet zones
- Phone booths: 16-27 sq. ft (1.5-2.5 sq. m) per booth.
- Quiet work zones: 50+ sq. ft (5+ sq. m) per focused area.
Too many desks can make the space feel cramped, and too many meeting rooms can hurt coworking space profits since they aren’t always in use. Instead, keep meeting rooms to 25% or less of your total space to ensure you have plenty of money-making workstations.
Here’s an example of WeWork’s coworking space floor plan to give you an idea:
If you’re not sure where to start, use online tools like SmartDraw or SketchUp to create a digital layout of your space. If you want a professional touch, an architect or interior designer can help you design a coworking space layout that’s both functional and beautiful.
#3 Get cost estimates for your coworking space
Now that you have a clear idea of your coworking space layout, it’s time to figure out how much it will cost to build. This step can feel overwhelming, especially when you realize some of your original ideas might be too expensive… But don’t worry—having a backup plan and staying flexible will help you make the best decisions without going over budget.
The cost of setting up your coworking space depends on its size, coworking interior design, and materials. Big companies like WeWork and Spaces spend about $140 to $170 per square foot ($1,500 to $1,800 per square meter) to build high-end spaces. But if you’re planning a smaller coworking space with an open layout, you might be able to keep costs as low as $30 to $35 per square foot ($320 to $375 per square meter).
If you’re hiring a general contractor, they will handle getting quotes and coordinating the work for you. While this can cost more upfront, it may save you money in the long run since contractors often get discounts on materials and labor.
How do you get the best price?
- Get multiple quotes – Don’t go with the first price you hear. Get at least three or four estimates before making a decision.
- Check out other coworking spaces – Visit successful coworking spaces or research online to see what coworking space designs work well and how they keep costs low.
- Think long-term – The cheapest option isn’t always the best. Make sure you’re using quality materials that will last and won’t need frequent repairs.
Once you get your quotes, you may need to make small changes to keep costs under control. Here are some ways to save money while still creating a great space:
- Keep plumbing and electrical in place – Moving walls is much cheaper than relocating water pipes or electrical outlets.
- Use space wisely – Make sure your layout works efficiently without wasting space on areas people won’t use.
- Plan for noise and foot traffic – Make sure busy areas like the kitchen or lounge won’t disturb quiet workspaces.
Before finalizing your layout, imagine walking through the space as a member. Will people feel comfortable? Are there enough bathrooms? Will it be easy to move around? Small adjustments now can prevent expensive problems later.
#4 Choose the right furniture for your coworking space
You’ve done the planning and finalized your coworking space layout—now it’s time to furnish your coworking space! You’re going to need:
- Dedicated desks for members who want a permanent spot
- Hot desks for those who need flexibility
- Larger tables for collaboration
- Lounge seating like sofas or armchairs for a more relaxed vibe
- Standing desks for those who prefer to switch it up
If budget or space limitations are holding you back, don’t worry—just start with the basics. Your coworking space doesn’t need to be the biggest or most expensive to be successful. Durability and functionality should be your top priorities, so choose furniture that can handle daily use while still looking great.
Then, it’s good lighting, and plants can transform the feel of your space:
- Warm ambient lighting that creates a cozy feel
- Maximized natural light to boost mood and energy
- Tabletop or task lighting for individual workstations
You can also add carpets, acoustic panels, and privacy screens to manage noise and give members more peace and quiet. Don’t forget about the essential appliances like:
- Printers, scanners, and Wi-Fi routers for work essentials
- Microwaves, fridges, and coffee machines for a great communal area
- TVs and projectors for presentations or events
You’re almost done.
#5 Start building your coworking tech stack
Apart from the right furniture and appliances, there are a few must-have tech tools for every coworking space:
- Coworking management software: A dedicated system like Archie is the heart of your space—it helps you automate daily coworking operations, handle desk and room bookings, and process payments.
- Access control system: Lets members unlock doors with a tap on their phone, improving security and convenience. Leading solutions include Kisi or Tapkey.
- Payment gateway: Solutions like Stripe or GoCardless enable smooth online transactions for memberships, bookings, and extra services.
- Accounting software: Tracks revenue, expenses, and invoices. Many spaces use QuickBooks or Xero.
- Wi-Fi management system: Ensures fast, secure internet access and prevents non-members from using your network. IronWiFi is a popular choice.
- Printer access system: Allows members to print documents securely while tracking usage. Options like ezeep or Papercut simplify this process.
Choosing the right technology for your coworking space from the start can save you a lot of time and hassle down the road. If you’re not convinced, imagine a system where members can book a desk, unlock doors, pay their fees, and even print documents without any manual work. A well-integrated coworking tech stack makes all of this possible.
Coworking space design requirements — example
In the end, your coworking space should be designed to fit both your needs and what your members want. But, to help you get started, here are some high-level coworking space design requirements for inspiration:
1. Functional & multi-purpose layout
- Spaces should be designed for multiple uses to maximize efficiency (e.g., common areas doubling as event spaces).
- Furniture should be movable and modular to adapt to different needs.
- Hallways should be kept to a minimum to maximize usable space.
2. Comfort & member experience
- The coworking design should create a “wow factor” for visitors and potential members.
- Spaces should feel welcoming and premium to match the value members pay.
- The atmosphere should promote both productivity and relaxation—balancing workstations, quiet zones, and social areas.
3. Essential workspaces
- Private offices: Proper coworking office design to maximize space while ensuring comfort.
- Open work areas: Include a mix of hot desks, dedicated desks, and lounge seating.
- Conference rooms: These should offer privacy but also be visible to highlight the workspace’s functionality.
- Phone booths: Small, soundproofed spaces for private calls.
- Event spaces: Should accommodate up to 150 people with foldable chairs stored separately.
4. Tech & equipment
- Wi-Fi & Power Outlets: Plugs should be available everywhere people work.
- Printer & Mailroom: Small but fully equipped for document needs.
- Server Room: If separate, should be as small as possible while housing necessary tech.
5. Common areas & amenities
- Kitchen space: Amenities include microwaves, fridges, a coffee machine, and a dishwasher.
- Reception area: Needs space for staff, guest check-in, and package storage.
- Bathrooms: Should be clean, well-lit, and include personal care products.
6. Noise control & privacy
- Quiet work areas should be included to minimize distractions.
- Soundproofing elements like carpets, partitions, and acoustic panels should be used.
- Conference rooms and phone booths should be enclosed for privacy.
7. Storage & organization
- Coatroom & lockers for members and staff.
- Storage rooms for supplies, cleaning equipment, and event materials.
- Mail & package storage with a system for easy distribution.
8. Accessibility & safety
- Wide doorways and pathways to accommodate all members.
- Clear signage to help visitors navigate.
- Security systems with access control for a safe environment.
9. Lighting & aesthetics
- Bright, natural light where possible.
- Warm, ambient lighting instead of harsh overhead lights.
- Plants and decor to create a pleasant and inspiring atmosphere.
10. Cost & space efficiency
- Spaces should be optimized for both aesthetics and functionality.
- Bathrooms should have one sink per toilet and avoid hand dryers to prevent water spills.
- Budget-friendly solutions should be prioritized for modern coworking space design while keeping a professional look.
You can find all these coworking space design requirements (and more) in the PDF below. It covers the layout of each area, what the space will be used for, the equipment needed, and key coworking space project goals:
Coworking space design PDF
Best coworking space design examples
Every coworking space is unique, with its own vibe, layout, and design. Here are some of the best coworking space design examples that stand out:
Once featured on Forbes’ list of the world’s most beautiful coworking spaces, Crew Collective & Café is a unique workspace set in the historic former Royal Bank of Canada building. Since 2016, it has provided a mix of work and social spaces designed for modern professionals. It includes a stylish café open to the public, a private coworking area, modern meeting rooms, event spaces, and exclusive office suites for teams and individuals.
Some coworking spaces blend luxury and functionality to create a high-end work experience. Places like The Bureau in Paris combine sophisticated decor, premium office furniture, and five-star services.
For a raw, artistic vibe, coworking spaces in former warehouses and factories are a popular choice. Spaces like At Workbase in Montreal repurpose old industrial buildings, keeping exposed brick walls, high ceilings, and open layouts to create a modern yet historic charm.
Montreal CoWork brings together a diverse mix of professionals, creating a vibrant community where businesses and freelancers can grow. The space is designed to be warm and inspiring, offering flexible solutions for both startups and self-employed workers. Members can access a range of services, including virtual offices, meeting rooms, networking events, coaching, and workshops—all tailored to support growth and collaboration.
When planning your coworking space, take inspiration from these examples and create a modern coworking space design where people love to work, connect, and thrive.
Coworking space design FAQ
To design a coworking space well, start by thinking about who will use your space—freelancers, remote workers, startups, or larger teams—and plan it to meet their needs. A good coworking space should have a mix of work areas, including quiet zones, open spaces, and cozy lounges. It’s also important to have meeting rooms, phone booths for private calls, and flexible seating options. Adding plants, natural light, and thoughtful decor can make a big difference in creating a relaxed and enjoyable atmosphere. Tech and convenience are also key—fast WiFi, plenty of power outlets, and smart coworking booking software help your space run smoothly.
A good coworking space design example is Crew Collective & Café in Montreal. Located in a beautifully restored former bank, this coworking space combines historic charm with modern functionality. The design includes a mix of open seating, private meeting rooms, and cozy work nooks. It also features a café open to the public.
The cost of designing a coworking space depends on size, location, and the level of customization you want. On average, big coworking brands like WeWork spend around $140 to $170 per square foot, while smaller, more budget-friendly spaces can be set up for as low as $30 to $50 per square foot. This includes things like furniture, lighting, flooring, internet setup, and basic renovations. If you’re working with an existing office space that doesn’t need major changes, your costs will be much lower.
Coworking spaces are designed to be flexible, comfortable, and inspiring. The coworking space design layout usually includes a mix of private offices, open desks, meeting rooms, and lounge areas to suit different work styles. Good lighting, plenty of power outlets, and quiet zones help with focus, while social spaces encourage networking and collaboration. The best coworking spaces also include practical features like kitchens, phone booths, and reliable Wi-Fi.
