Amongst the new challenges that come with managing the hybrid workplace one that is perhaps too often looked over is the floor layout and seating arrangement. Moving away from the traditional office usually means reducing the number of desks and sometimes even the square footage of the office.
However, figuring out the perfect layout and the right number of desks is a process of its own and will most definitely need to go through a few iterations before you land on the right one. Because of this, tracking and analyzing desk utilization is crucial in helping you find the answers you need to create the perfect hybrid workplace for your organization’s needs.
Under the hybrid work model, employees will schedule time at the office for a specific purpose, and occupancy rates will fluctuate throughout the week. With new insights regarding desk utilization, you’ll be able to manage your hybrid workspace more effectively, and your employees will be happier and more productive.
Why Do Desk Check-ins Matter?
Having all employees check-in to their desk reservation upon arrival allows you to measure more than how many employees went into the office on a certain day. For one, desk check-ins can also indicate how many employees reserved a desk but didn’t end up coming in on that day, if they were late or on time, and how long they actually spent at the workstation reserved. Moreover, when employees check-in and out of their reservations it permits other employees to visualize desk availabilities in real-time as well as who is in the office and when.
Creating a workspace that is inviting and making sure that the employee experience is as best it can be is a considerable way to get everyone on board with the transition to a hybrid work model.
Space Utilization Metrics
Metrics like occupancy (how many people utilize a space), density (the square footage or number of workstations you have available per employee), changes in usage, and peak usage hours are all part of space utilization data. The amount of data you will receive is primarily determined by the method you choose to collect it.
The data you will collect will allow you to assess the demand for quiet or individual workstations versus social and collaborative spaces.
Desk Booking & Check-ins
By checking-in to their desk reservations can help employees return to work with confidence. With the personalized check-in experience, workers know what to expect when going into the office, minimizing any uncertainty that could still be lingering.
On the admin side, check-ins allows for easy monitoring of the workplace traffic in real time which permits them to manage the space better. On top of that, the data collected is kept for report building and analytics purposes.
Desk Booking Software
Using a management software such as Archie is a great way to track your space utilization. With Archie, you will be able to track various analytics to help you understand patterns and trends in the office. After you’ve uploaded your office floor plan, you will be able to add functions to each desk, monitor check-ins, and track various metrics. Additionally, Archie can help you fully automate your office, effortlessly manage bookings, and track activity in your space.
Some key features needed for companies that need to go flexible offered by Archie:
- Hot desk, office & room booking
- Interactive maps & floor plan
- Mobile apps
- Analytics & reporting
- Calendar integration
- White label
- Unlimited live-chat support
- Space utilization
Flexible Workplace Management with Archie
Once you’re confident about your flexible desk management plan you will want suitable technology to support it.
Archie has many features that can help you transition your team into a hybrid work model, such as analytics that allow you to see how your space is being used, as well as many community features which can help keep your employees stay in touch with each other whether they are in-office or at home.
Need help with hybrid office tasks automation? Archie helps you put your strategy into action in just a few minutes, quickly alter your desks layout as your plans and space requirements change, and much more. Contact us to learn more about how our leading management software can help automate your hybrid workplace.