- Originally published: May 1, 2024
- Last updated: May 29, 2025
The best coworking space software in 2025
- Archie: Best coworking software for managing all aspects of coworking spaces from one platform
- Nexudus: Best for advanced functionality on a higher budget
- Optix: Best for a mobile-first experience
- OfficeRnD: Best for a wide range of features with a more hands-on setup process
- Spacebring: Best for spaces prioritizing community engagement features
- Proximity: Best for larger real estate operations focused on access control
- Coworks: Best for community engagement and member interaction
- Cobot: Best for smaller coworking spaces looking for simplicity and affordability
- Yardi Kube: Best for bigger coworking operations looking for an established solution
- Habu: Best for smaller coworking spaces with up to 30 active users
Guide to the best coworking software solutions
Selection criteria for the best coworking space software
To find the best coworking software for 2025, we looked at what real users had to say on review sites like G2 and Capterra, and we also dug into the product details. Then we rated each tool based on five key things that really matter when running a coworking space:
- Ease of use (20%) – Is it easy to set up and use every day? We checked user reviews thoroughly.
- Features (25%) – We looked at what each platform can do, like booking desks and rooms, checking in visitors, or tracking space usage, and how well those features actually work.
- Pricing & value (20%) – We compared the pricing structure with what you get.
- Flexibility & growth (15%) – We asked: Can this software grow with your space? Is it flexible enough to help you manage bigger spaces and/or multiple locations?
- Support & reliability (20%) – We listened to users about how helpful the support team is and whether the platform runs smoothly without issues.
We added up the scores and chose the coworking platforms that stood out. This guide is based on our team’s own product experience, along with careful research.
💡 TL;DR
Archie is the best coworking space software. It’s packed with useful features, easy to use, and the pricing is clear. You get handy tools like dependency booking, e-signatures, and community features, and getting started is simple — just two 45-minute onboarding sessions.
Hang on, what exactly is coworking software?
Coworking software makes it easier to run a coworking or flexible workspace. It takes care of everyday tasks like booking desks, sending invoices, signing up new members, and even helping with marketing. So your team spends less time on manual work, and your members get a better experience.
What features to look for in coworking software
🪑 Resource booking
Let’s start with the basics: your members need to book desks, meeting rooms, phone booths, and anything else with ease:
- Desk and meeting room booking from mobile, web, kiosk, or calendar integrations
- Interactive floor maps to see what’s available
- Custom booking policies (e.g. who can book what, and how far in advance)
- Recurring bookings for regular team meetings or hybrid schedules
- Booking filters like capacity, equipment, or amenities
- QR code check-ins and time buffers between reservations
- Private meeting options for added discretion
💬 Community engagement
A thriving coworking space is all about connection, and your software should help with that:
- Member directory with customizable profiles
- In-app messaging so members can chat without swapping emails
- Newsfeed and topic-based groups for updates, announcements, and discussions
- Events and announcements to keep your community in the loop
- Support chat so members can quickly reach your team
🚀 Growth & operations
Running a coworking space is a business, and the right software should help you scale, not slow you down:
- CRM tools for tracking leads, quotes, contracts, and onboarding
- Tours, contracts, and plan management all in one place
- Custom resource types (like podcast studios, lockers, or parking)
- User roles and admin groups for better control
- Evacuation and emergency workflows to keep everyone safe
- Custom forms to collect key info during bookings or signups
💳 Payments, billing & invoicing
Billing doesn’t have to be a headache. Good software takes care of the heavy lifting:
- Automated invoicing and recurring billing
- Flexible payment methods: credit card, ACH, direct debit
- Custom pricing, booking credits, and refunds
- Accounting integrations with tools like QuickBooks, Xero, or via API
- Revenue tracking by product, plan, or payment type
- Member self-service tools for updating billing info or downloading invoices
🧾 Visitor management
Create a great first impression for guests, and save your front desk staff a ton of time:
- Pre-registration and contactless check-in
- Host notifications when guests arrive
- Badge printing and visitor photo capture
- Visitor logs for better security and recordkeeping
- Delivery tracking and notifications
- Emergency alerts sent via email, SMS, or push
🔗 Integrations
Make sure your coworking software plays nicely with the rest of your coworking tech stack:
- Two-way calendar sync with Google Calendar and Outlook
- Slack integration for booking notifications and check-ins
- SSO and SCIM for secure employee provisioning
- WiFi access automation based on identity
- Door access system integrations so members can unlock doors from their phone
- Zapier and open API for custom workflows
📊 Analytics
You can’t improve what you don’t measure, so look for features that help you stay informed.
- Real-time usage data by location and resource
- Occupancy rates, peak hours, and cancellations
- Revenue per sqft and by category
- Retention and churn insights
- Custom reports and exportable dashboards
In short, the best coworking software should feel like a silent partner that helps your space. If you’re evaluating options, you can use this list as a checklist.
Or, you can just try Archie, which offers all these features — and more.
How much does coworking software cost?
Coworking software usually costs between $130 and $375 per month for one location with up to 100 users. Archie is a great all-rounder at $159/month — it’s easy to use and packed with helpful features. OfficeRnD is a bit more at $165/month, while Nexudus costs $194/month. On the higher end, Optix is $239/month, and Cobot is one of the most expensive options at $374/month.
The way pricing works can vary between platforms. Many use user-based pricing, which means you pay based on how many members you’re managing. Just make sure to check how they count “active users” so you’re not paying for people who aren’t really using the space.
If you manage more than one location, you might see location-based pricing come into play. Even if you have the same number of members, managing them across multiple spaces can cost more.
There’s also something called feature-based pricing, where the price depends on what tools you need. For example, adding a custom-branded mobile app might cost extra — like $99/month — no matter how many users you have.
In the end, it’s not just about picking the cheapest option. Since this software helps run your whole space, it’s worth choosing one that fits your needs and makes life easier for your team and members.
The best coworking space management software reviewed
#1 Archie
🏅 Best coworking software for managing all aspects of coworking spaces from one platform
Archie is the best coworking management software designed to help you run successful and profitable coworking spaces. It’s easy to use, flexible, and budget-friendly, which makes it a favorite among users.
🏆 Rating
9/10
🔑 Key features
- Automated billing and invoicing: Simplify financial processes with seamless automation.
- Flexible membership plans: Offer plans with credits to cater to a diverse range of members.
- Built-in e-signature capabilities: Make contracts easy with digital signatures.
- Hot desk and room booking: Allocate spaces in real time for maximum efficiency. Sync bookings with popular calendar apps for hassle-free scheduling.
- Mobile access: Let your members chat with others, view floor plans, book desks and meeting rooms, and manage reservations from their phones. The app (which you can download for free from the App Store and Google Play) can be fully branded for an extra charge.
- Visitor management: Manage visitors and deliveries easily. The visitor management app is included in the price.
- Wide range of integrations: Connect Archie easily with your integrated coworking tech stack to offer your members a wide range of services, including WiFi, printer and door access, or Google and Office 365 calendar integrations. With an Open API, you have 1000+ integrations at your disposal.
- Performance reports: Monitor growth by accessing detailed insights into space utilization, member behavior, and operational performance metrics.
🔎 Pros & cons
➕ Comprehensive and user-friendly: Archie handles everything from billing to visitor management with an intuitive interface that’s easy for operators and members to navigate.
➕ Easy to set up: White-glove onboarding in just two 45-minute sessions. Archie is not only easy to use but also easy to set up for coworking operators.
➕ Transparent and affordable pricing: Archie offers straightforward pricing with no hidden fees — giving you great value with plenty of features included in the cost.
➖ One-year commitment: Even though you can be billed monthly, a one-year commitment is required.
💳 Pricing
$159/month, includes 100 active members and access to all Archie features: automated billing, room & desk booking, analytics, community tools, visitor management, and integrations. Archie apps (Mobile, Rooms, and Kiosk) are included at no extra cost. Custom-branded white-label coworking apps for iOS and Android start at $99/month. Our team can help you select the plan that best fits your needs for larger coworking spaces.
#2 Nexudus
Nexudus is powerful coworking tool for large coworking spaces that need customization, automation, and detailed reporting. It also has a strong support team to help with any issues. But, because it offers so many features, it takes time to learn and get used to.
🏆 Rating
8.5/10
🔑 Key features
- Member management: Manage member profiles, contracts, and access rights from one place.
- Advanced booking system: Integrate Nexudus with various platforms to simplify resource reservations and scheduling.
- Integrated billing & payments: Automate recurring billing, invoicing, and payment processing.
- Member portal & mobile app: Give your members control over bookings, payments, and interactions through a dedicated portal and app.
- CRM & marketing tools: Engage with leads and members via Nexudus.
🔎 Pros & cons
➕ Comprehensive features: A robust platform with everything coworking operators need for advanced management. It is ideal for those who prioritize functionality over simplicity.
➕ Regular updates: Frequent improvements keep the platform up-to-date and competitive.
➖ High costs: The platform is expensive, with onboarding fees ranging from $500 to $3,500 and additional costs for features and training.
💳 Pricing
It starts at $150/month per location for up to 80 users. You can try it for free for 21 days.
#3 Optix
Optix is known for its modern design and mobile functionality. It’s easy to use and comes with excellent customer service. The main downside is that some administrative tasks can only be done on a desktop, and it doesn’t have as many integrations as other coworking software options.
🏆 Rating
8/10
🔑 Key features
- Booking system: Reserve desks, meeting rooms, and other resources easily.
- Invoicing & payments: Automate billing and payments with relevant like Stripe.
- Integrations: Connect Optix with popular tools and services like Slack, door access systems, or use Zapier for more integrations.
- Reporting & analytics: Access data insights on revenue, space utilization, and other metrics.
- Mobile app: Let your members book rooms, manage their profiles, and interact with the community via a mobile app.
🔎 Pros & cons
➕ Great mobile experience: Optix stands out with its excellent mobile functionality and user-friendly design.
➕ Custom workflows: Optix lets you create custom workflows and automate different tasks (member onboarding and offboarding, overdue invoice reminders, or booking notifications).
➖ Limited integrations: Optix works with popular tools like Stripe and Kisi but doesn’t have as many direct integrations as some other platforms.
💳 Pricing
Starting from $197/month for one location and up to 50 active users when billed annually.
#4 OfficeRnD
OfficeRnD is a solid choice for automating coworking operations. It handles billing, bookings, and member management well, making it a go-to for many workspace managers. However, some users find it difficult to use, as it requires a more hands-on setup process.
🏆 Rating
8/10
🔑 Key features
- Billing and invoicing: Automate your billing processes, including custom charges, discounts, and deposits.
- Member management: Keep everything in one place: member profiles, contracts, and documents.
- Booking system: Let your members book meeting rooms, hot desks, or other resources seamlessly.
- Reporting & analytics: Get insights into space utilization, financial performance, and member behavior.
- Integration capabilities: Integrate OfficeRnD with your accounting software, access control systems, and marketing platforms, just to name a few.
- Mobile app: Allow your members to manage profiles, book resources, and interact with the community on the go.
🔎 Pros & cons
➕ Robust coworking software with many features and integrations: OfficeRnD works well for larger businesses with complex needs and workflows.
➕ Strong customer support: Offers a solid knowledge base and support for users.
➖ Complexity: OfficeRnD is not the most intuitive software out there. It offers many features, but its complexity can overwhelm some users. Onboarding is time-consuming and expensive (up to 10 hours), with additional charges for features like visitor management and contract tools.
💳 Pricing
It starts at $165/month for up to 100 members and one location when billed annually. Customized pricing is available for larger businesses with additional requirements.
#5 Spacebring
Spacebring is a coworking space management platform that simplifies operations with tools for room and desk bookings, automated member sign-ups, invoicing, and more. Users praise its user-friendly interface and responsive customer support, though some wish for more advanced features like e-signatures.
🏆 Rating
8/10
🔑 Key features
- Room and desk bookings: Allow members to easily book meeting rooms and hot desks using credits, day passes, or direct payments.
- Automated member experience: Automated membership plans that handle sign-ups, credit allocation, billing, and access control.
- Invoicing and payments: Save time by automating invoices and payments, all synced with your accounting app.
- Mobile access: Use branded mobile apps to manage your space on the go and turn potential members into customers.
🔎 Pros & cons
➕ User-friendly interface: Spacebring has a simple and intuitive design that’s easy for both administrators and members to navigate.
➕ Responsive customer support: Users praise the support team for being quick and helpful in resolving any issues.
➖ Limited advanced features: Some users wish it included tools like integrated forms and e-signature options for member sign-ups.
💳 Pricing
Plans start at $177/month (when billed yearly) for 100 active users, 1 location, and 1 onboarding session, with features like auto-invoicing, desk and room booking, a community directory with chats and feeds, and options to earn extra revenue through shop products and event tickets, all supported by fast chat and email assistance.
#6 Proximity
Proximity is a coworking space management software built around access control and Wi-Fi integration. However, the interface looks outdated, and it doesn’t integrate with as many tools as other platforms. Some users also feel that the pricing is a bit high.
🏆 Rating
7.5/10
🔑 Key features
- Native access control: Combine Wi-Fi and physical access management for seamless member entry.
- Billing & payments: Use Stripe to process payments related to memberships, reservations, day passes, and add-ons.
- Membership management: Handle sign-ups, profiles, payments, and flexible memberships (e.g., monthly offices or daily drop-ins) from one place.
- Visitor management: Ensure quick registration, automated communication, and customized greetings for a professional visitor experience.
- Reservation management: Let your members and guests book conference rooms and phone booths with displays for meeting schedules.
🔎 Pros & cons
➕ Built-in access control: A sophisticated system that combines Wi-Fi and physical access management.
➕ Commercial real estate compatibility: Designed to support coworking spaces and larger commercial real estate operations.
➖ Slow development: The interface feels dated, with limited updates and new features in recent years. The lack of regular updates may make it less appealing to operators seeking modern coworking apps.
💳 Pricing
Starting from $189/month, it includes up to 40 users.
#7 Coworks
Software for coworking spaces, Coworks, is simple, easy to use, and offers great customer support. It works well for managing bookings, events, and workspace members. However, the mobile app needs improvement, and its reporting tools aren’t as advanced as some other platforms.
🏆 Rating
7.5/10
🔑 Key features
- Comprehensive coworking CRM: Track and manage all member interactions in one place.
- Room, desk, and office equipment booking: Simplify the process of reserving desks, meeting rooms, or other resources.
- Mobile app: Let your members book spaces, receive notifications, and engage with the community from their mobile devices.
- Community engagement tools: Use the built-in tools for networking and communication between members.
- Reporting and analytics: Access insights into space usage, revenue trends, and member behavior for smarter decision-making.
🔎 Pros & cons
➕ Community-centered: Coworks improves member interaction and engagement, offering native event management tools.
➕ User-friendly: Intuitive and easy for both staff and members to navigate.
➖ Limited features: Features like dependency booking (e.g., booking desks within a room), e-signatures, and contract automation are missing, while they are available in some competing platforms.
💳 Pricing
Starting from $149/month for up to 150 active when billed annually. Custom quotes based on specific requirements.
#8 Cobot
Cobot is a straightforward and reliable coworking management software system. However, it doesn’t have a mobile app, which is a big downside for members who want mobile access. It also lacks some integrations and advanced features that bigger coworking spaces might need.
🏆 Rating
7/10
🔑 Key features
- Task automation: Handle routine administrative tasks and allow community managers to focus on growth and member engagement.
- Flexible booking system: Make reserving desks, meeting rooms, or other resources easy for your members.
- Member management: Access everything from onboarding to invoicing, ensuring smooth member operations.
- Analytics and reporting: Have insights into revenue, space usage, and member behavior for data-driven decisions.
- Integration capabilities: Connect Cobot with relevant tools like door access systems, accounting software, and marketing platforms.
🔎 Pros & cons
➕ Pricing plans: Affordable entry-level pricing with core coworking management features.
➕ User-friendly interface: Intuitive and straightforward, even for beginners.
➖ Limited functionality: Doesn’t include tools like mobile app, dependency bookings, e-signatures, member-to-member messaging, or floor plan views.
💳 Pricing
From $63/month for up to 10 members when billed annually.
#9 Yardi Kube
Yardi Kube is easy to use and great for managing bookings, billing, and members. It’s well-organized and covers most of what a coworking space would need. However, some users have reported invoicing errors, and the mobile app has a few glitches, which can be frustrating.
🏆 Rating
7/10
🔑 Key features
- Coworking space marketing tools: Show real-time availability, pricing, and amenities for each location. Use a self-service portal to automate tours and sales while keeping track of prospects and communication.
- Community engagement: Host events and create discussion boards to foster community engagement.
- Simplified deks & room bookings: Manage occupancy and space layouts with a centralized booking calendar.
- Automated billing: View invoices and payments in real-time and get automatic updates for contract changes or amendments.
- Reporting: Generate detailed reports on Wi-Fi usage, occupancy, and marketing performance.
🔎 Pros & cons
➕ Comprehensive coworking space management: Yardi Kube offers a unified platform that integrates member management, accounting, and analytics.
➕ Enterprise-level features: The software provides tools suitable for large-scale operations, including detailed reporting and facility management capabilities.
➖ Ease of use: The interface is quite complex and may require a learning curve, especially when compared to newer coworking space solutions.
💳 Pricing
Since Yardi Kube does not provide pricing details publicly, it’s recommended to reach out to their sales team directly for accurate information tailored to your needs.
#10 Habu
Habu is affordable, simple, and great for small coworking spaces. It’s easy to set up and provides basic tools for managing members and bookings. However, it doesn’t have a mobile app, which makes it harder for members to access. It also has fewer integrations compared to other platforms.
🏆 Rating
6.5/10
🔑 Key features
- Desk reservations: Let members book desks in advance to manage daily capacity and know who’s coming in.
- Flexible membership plans: Mix and match desks, meeting rooms, conference spaces, hotdesk allowances, and extra services to create customized plans that suit your space and members.
- Custom forms: Use customizable forms to handle external booking inquiries and attract new leads, while keeping separate booking processes for members and non-members.
- Self check-in: Members can check in and out on their own, with their time tracked for allowances or billing automatically.
- Community engagement: Easily onboard new members and connect them with others using a community directory.
🔎 Pros & cons
➕ Affordable pricing: Habu’s straightforward pricing based on active users makes it a budget-friendly option, especially for smaller coworking spaces.
➕ Free onboarding support: Onboarding and account optimization come at no extra cost, ensuring you get the help you need to set up smoothly.
➖ No mobile app: Habu doesn’t offer a mobile app for end-users, which is uncommon for coworking space software and can be a drawback for those who prefer on-the-go access.
💳 Pricing
Pricing starts at $48/month for 30 active users, $60/month for 50 users, $92/month for 80 users, and $132/month for 120 users. You can use a 14-day free trial to test the platform.
21 top coworking software options listed
Looking for more coworking apps? Here’s a complete list of the top coworking software to explore:
- Archie: All-in-one solution emphasizing ease of use, flexibility, and transparency in pricing. Includes advanced features like dependency booking and e-signatures.
- OfficeRnD: Focuses on automating operations with robust tools for billing, invoicing, member management, and analytics.
- Optix: Mobile-first coworking software with branded apps for members to book resources and engage with the community.
- Nexudus: Comprehensive coworking platform offering tools for member management, billing, booking, and community engagement.
- Coworks: Community-focused coworking software offering CRM capabilities, booking systems, and member engagement features.
- Cobot: An affordable coworking app with essential features like billing, booking, and member management, ideal for smaller spaces.
- Proximity: Provides built-in access control and Wi-Fi management alongside a standard coworking management system.
- Spacebring: Modern coworking platform with tools for member management, booking, and community engagement.
- Yardi Kube: Comprehensive coworking management software with tools for space management, billing, and member engagement.
- Habu: Cloud-based coworking space software offering tools for space booking, resource management, and billing.
- Deskworks: Flexible coworking software with tools for billing, booking, and managing members.
- AllBooked by Skedda: Specialized in resource scheduling and booking, designed for flexible workspace management.
- Essensys: Advanced platform focusing on automation and member experience, tailored for larger coworking operators.
- Eptura: Workplace management software with tools for coworking and flexible spaces, focusing on space utilization and analytics.
- Desana: Flexible workspace management tool emphasizing hybrid work solutions and coworking reservations.
- Nibol: A desk and meeting room booking tool that combines office management with access to coworking spaces.
- Coworkify: Software for coworking spaces that helps to manage operations and members efficiently.
- CoWello: An all-in-one platform to simplify the management of shared office spaces.
- Property Automate: A cloud-based software packed with features to help you easily and reliably manage coworking operations.
- Engage: A coworking management software that helps shared workspaces handle operations efficiently.
- Deskie: Fairly new coworking management software with attractive pricing plans.
How to choose the best coworking space management software
As you can see, the best coworking space management tools offer similar features. That’s why it’s important to take a step back and focus on what matters most to you before making a choice:
1. Understand your needs and requirements
- Ease of use: Do you want a platform that’s simple to navigate and reduces the learning curve? How much time and money can you spend on setup?
- Flexibility: Does the software need to adapt to your unique workflows and operations?
- Automation: Are you hoping to save time by automating tasks like billing or booking management?
- Price and scalability: Is the pricing clear and affordable? Will the software grow with your business as it expands?
Identifying what’s most important to your coworking space should help you narrow down your options and find the right solution for your needs.
2. Check the pricing plans thoroughly
Look for transparent pricing without hidden fees, and evaluate both upfront and long-term costs as your needs evolve. Usually, top coworking software platforms offer the following:
- User-based pricing: This model charges based on the number of members you manage using the coworking software. Most providers set a minimum price that includes a certain number of users, with costs increasing as your user count grows. Check what an “active user” means and how they handle deactivating accounts to avoid overpaying for non-active members.
- Location-based pricing: This model reflects the added complexity of operating multiple spaces. Some software combines user-based and location-based pricing. Managing 100 users at one location usually costs less than managing the same number of users across two or more locations.
- Feature-based pricing: In this approach, pricing depends on your desired features, regardless of your user count. For example, a white-labeled app add-on might cost $99/month, whether you have 50 users or 500 users. It’s a flexible option for spaces that need specific tools but have varying numbers of members.
Since you’ll rely heavily on the coworking software to run your business, choose the one that best meets your needs—even if it’s slightly more expensive. If there’s a significant cost difference, though, it should be justified by added benefits. If not, consider a more affordable alternative.
Here’s an exemplary pricing comparison:
3. Research user reviews
Look for testimonials, online reviews, and case studies from other coworking operators to see their feedback on reliability, usability, and support. Also, check what integrations they’re using to evaluate the range of integrations available to you. For example, The Collab uses Archie and Kisi to promote security and ease of use among its members.
Speaking of—the coworking management software should be easy for you and your members to use. If some complexity is involved, the customer support team should be responsive and helpful. When in doubt, look at popular review sites like G2 and Capterra.
4. Try before you commit
The best coworking management software systems offer live demos and some—free trials. Use these to see the platforms in action and make sure they fit your needs before choosing your favorite. Demos also let you evaluate the company’s support and partnership potential.
Remember that the final setup takes time and effort, but accessing demo environments should give you a clear idea of what the software can do for you and your members.
You’ve got this!
Berenika Teter
Archie's Content Manager, fueled by filter coffee and a love for remote work. When she’s not writing about coworking spaces and hybrid workplaces, you can probably find her exploring one.
